Site Coordinator

Porterbrook is seeking a Site Coordinator to support operations at the Long Marston Rail Innovation Centre in Warwickshire.

About The Role

A great opportunity for an exceptional Site Coordinator to join the Porterbrook team.

Role Purpose

The Site Coordinator will provide support to the Long Marston team, enabling the Centre to operate efficiently.

Key Responsibilities

• Administration
  • Provide administration support to the Long Marston team, producing and maintaining the team attendance schedule, arranging meetings and keeping track of diary entries for the General Managers as required.
  • Support team meetings by ensuring the correct paperwork and information is available.
  • Collate regular documents such as the weekly management report, ensuring each contributor supplies their information by the deadline.
  • Work with the HR department to support the onboarding arrangements for new employees, ensuring scheduled inductions and training are maintained and do not slip. This will include ensuring site/building access is in place, appropriate workwear supplied, and workspace set up is requested from the IT department.
  • Assist with the planning for work experience students whilst they are at the Long Marston site.
  • Manage the scheduling of interviews during recruitment processes for the site, coordinating interview slots and attendance and the provision of timely candidate feedback.
  • Provide the monthly invoicing schedule to the Derby Finance team by coordinating the utilisation of the site facilities. This will involve obtaining information for the Porterbrook investment team, Long Marston Facilities Management and the Long Marston Operations Team.
  • Build an understanding of chargeable rates for the facilities used and meet the monthly finance deadline each time.
  • Raise and receipt requisitions in line with business process, ensuring these are created in good time and are approved by the appropriate delegated authority.
  • Manage PPE, stationery and all other consumables for the site ensuring that supplies are maintained.
  • Support other administrative processes and requests as and when required.
• Event Management Support
  • Support & facilitate customer, supplier and VIP visits to site, adopting a consistent, methodical approach for each event, in line with the presentational standards required.
  • Liaise with the internal requestor and the site management team, ensuring requirements have been wholly understood.
  • Act as the first point of contact for both internal and external events on site and elevate any issues or decision points as necessary.
  • Build strong working relationships with third party stakeholders including Bauer Media, outside caterers and facilities providers.
  • Have checks and balances in place to ensure all expectations are delivered to the required standard.
  • Manage the events calendar, communicating key messages and updates with all stakeholders as required.
  • Ensure that the set up and catering is suitable for the nature of the event, with personal input into the arrangements on the day and maintain stocks of consumables for this purpose.

Skills / Experience Requirements

Requirements are for a proactive individual with excellent communication skills and high standards of delivery and presentation. Exemplary organisational skills are essential. The ability to use Microsoft Office applications is key.

What You’ll Need To Have

• Educated to an A-Level or equivalent.
• Experience as a team organiser or events organiser.
• Highly proficient in using MS applications - including Word, Excel and PowerPoint.
• Proven communication skills at all levels.

It would be great if you also had

• Strong coordination skills with the ability to manage multiple activities individually and across a team.
• Excellent organisational skills.
• Outstanding interpersonal & communication skills.
• Ability to work well within a team.
• Able to use own initiative when required and be confident to make decisions.
• Strong attention to detail and immaculate presentation.
• Ability to prioritise and work well under pressure.

Our Benefits

• 1.5x employer contributory pension scheme.
• Financial wellbeing support.
• Flexible working.
• Enhanced family friendly policies.
• Adoption & Shared Parental Leave benefits.
• Enhanced Armed Forces policies.
• Ongoing support with professional and personal development.
• Long service awards.
• Porterbrook Star awards.
• Healthcare cash plan.
• 25 days’ annual leave + Bank Holidays + option to buy and sell up to 5 days’ additional leave.
• Additional days annual leave for long service.
• Season ticket loan.

Equal Opportunities

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us on our journey.

Accessibility

We’re committed to helping you perform at your best throughout the recruitment process. If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us at recruitment@porterbrook.co.uk.