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- Tasks: Support the management team with scheduling, document preparation, and event coordination.
- Company: Join Porterbrook at the Long Marston Rail Innovation Centre, a leader in rail innovation.
- Benefits: Enjoy a competitive salary, flexible working, and a supportive team environment.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
- Why this job: Be part of a groundbreaking project shaping the future of UK rail.
- Qualifications: A-Level education and experience in business support or similar roles required.
The predicted salary is between 40000 - 50000 £ per year.
Porterbrook is on an exciting journey at the Long Marston Rail Innovation Centre in Warwickshire, and we are looking for outstanding people to be a part of our team at the 135-acre site. We are investing £75m into the future of rail at the Long Marston Rail Innovation Centre - a major commitment that includes the development of the UK's only continuous test loop. This investment will see the site play a pivotal role in the future of the UK's railway, as an exceptional facility to test and trial new traction technologies, securely store rolling stock and provide training in a live environment.
The UK's first hydrogen-powered passenger train was built and is being tested by Porterbrook here, and we are also the home of the country's largest outdoor rail exhibition, Rail Live. Our small, close-knit and passionate team based at the site ensures that everything runs smoothly across Long Marston Rail Innovation Centre each day, and we have some exciting opportunities to join them.
The Business Support Manager will provide high quality, proficient and comprehensive support to the management team enabling the Long Marston site to operate effectively.
Key Responsibilities
- Provide thorough administrative oversight to the Long Marston management team with regards to the team schedule, meeting arrangements, facilities booking & event management.
- Meeting facilitation including agendas, minutes, tracking of deadlines & reminders to achieve target dates.
- Co-ordination & timely preparation of documents, reports & presentations for the site management team.
- Provide administrative support to the General Managers including diary management & emails, drafting responses & organising important communications.
- Support & facilitate VIP & all other meetings by liaising with the site management team, ensuring requirements have been wholly understood.
- Act as first point of contact for both internal and external events on site, escalating any issues or decision points as necessary.
- Work with the management team to ensure the corporate presentational standards expected at Long Marston are being upheld.
- Manage site financial processes, with support from the Finance Department, ensuring all customers are accurately invoiced for services according to the terms of their contract and the effective rate card.
- Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget.
- Raise and receipt requisitions in line with the Porterbrook processes, ensuring these are created in good time and are approved in line with the delegated authorities.
- Co-ordinate the inputs for payroll relating to all Long Marston based staff.
- Co-ordinate onboarding of new starters, including induction, site/building access, workspace set up & workwear.
- Manage PPE, stationery and all other consumables for the site, maintaining a good supply of all items at all times.
Skills / Experience
What you'll need to have:
- Educated to A-Level or equivalent.
- Extensive experience in a Business Support Manager or similar role.
- Experienced in handling financial and other confidential information.
- Practised in communicating effectively at all levels with both internal and external stakeholders.
It would be great if you also had:
- Strong coordination skills with the ability to manage multiple activities individually and across a team.
- Excellent organisational skills.
- Outstanding interpersonal & communication skills.
- Ability to operate within a team and under their own initiative.
- Strong attention to detail.
- Excellent people management skills.
- Highly proficient in using MS applications - including Word, Excel, PowerPoint.
Our benefits
We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits. This is a fantastic opportunity to join a great organisation with outstanding people and a road map for the future to grow and develop the business. Some of our benefits are listed below:
- 1.5x employer contributory pension scheme.
- Financial wellbeing support.
- Flexible working.
- Enhanced family friendly policies.
- Adoption & Shared Parental Leave benefits.
- Enhanced Armed Forces policies.
- Ongoing support with professional and personal development.
- Long service awards.
- Porterbrook Star awards.
- Healthcare cash plan.
- 25 days annual leave + Bank Holidays + option to buy and sell up to 5 days additional leave.
- Additional days annual leave for long service.
- Season ticket loan.
If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us. We will be happy to discuss how we can assist.
To apply, please follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
Business Support Manager - Long Marston in Sherburn in Elmet employer: Porterbrook
Contact Detail:
Porterbrook Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Manager - Long Marston in Sherburn in Elmet
✨Tip Number 1
Get to know the company! Research Porterbrook and the Long Marston Rail Innovation Centre. Understanding their mission and values will help you tailor your conversations during interviews and show that you're genuinely interested.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions and scenarios related to the Business Support Manager role. Think about how your skills align with their needs and be ready to share specific examples from your experience.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great way to reiterate why you’d be a perfect fit for the team.
We think you need these skills to ace Business Support Manager - Long Marston in Sherburn in Elmet
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Manager role. Highlight relevant experience and skills that match the job description, like your organisational skills and financial management experience.
Craft a Compelling Cover Email: Your cover email is your chance to shine! Use it to explain why you’re the perfect fit for our team at Long Marston. Be genuine and let your personality come through while keeping it professional.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, demonstrate your communication prowess in your application. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Porterbrook
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Manager. Familiarise yourself with the key tasks mentioned in the job description, like coordinating schedules and managing financial processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past work experience that showcase your skills in organisation, communication, and financial management. Be ready to discuss how you've successfully handled similar responsibilities, as this will give the interviewers confidence in your abilities.
✨Ask Insightful Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, and future projects at the Long Marston Rail Innovation Centre. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Showcase Your Tech Savvy
Since the role requires proficiency in MS applications, be prepared to discuss your experience with tools like Word, Excel, and PowerPoint. You might even want to mention any specific projects where you used these tools effectively, as it highlights your capability to handle the technical aspects of the job.