Facilities Administrator (Charity - Flexible Working)

About Porter Dodson Porter Dodson is an award-winning Top 200 UK Law Firm, providing commercial and private legal services to individuals and businesses across Somerset, Devon and Dorset. We\’re proud of a regional presence that gives clients the local connections and friendly in-person service they love. Being embedded in our local communities and market sectors gives our clients a superb service grounded in the real world. We have an excellent opportunity for a qualified and experienced Facilities Manager to join our team during an exciting time for our business support function, as we continue a period of transformation and growth. This role will be based predominantly in our Yeovil Head Office but frequent travel to all seven of our offices across Devon and Somerset will be required. The role will report directly to our Managing Partner and support the wider leadership team, ensuring the effectiveness of day-day operational facilities management across multiple sites. Operational delivery of a first-class facilities management service; Development of facilities standards, policies and processes; Third party supplier relationship management including effective tender management and contract negotiation. Suppliers include waste and recycling, cleaning, energy, printing postage; Managing, developing, and coaching our small Facilities Management and Client Services team; Implementation of systems and processes to ensure accurate tracking and record keeping; Project management and delivery of facilities management projects, including office openings, closures, and refurbishments; Accurate reporting on supplier service performance to key stakeholders to ensure objectives and expectations are met; Identification and implementation of facilities management process improvements; Property Insurance management; Management of archiving processes. Working closely with both the central support function, senior managers, and fee earners across the firm; You will be a solution focused and reliable pair of hands, with strong organisational and administrative skills, and the ability to manage multiple projects simultaneously. More technical requirements include excellent IT skills including the use of Microsoft office, Outlook, and basic Excel functions. Ideally you will have experience in a law firm or professional services environment, however we welcome applications from those who feel they meet most of the criteria. In addition to a competitive salary, you will also get: ~ Flexible Working ~ Annual performance bonus eligibility ~25 days holiday, plus Bank Holidays ~ Extra Day of Holiday for your Birthday ~ Private Healthcare ~ Pension Scheme(s) ~ Life Assurance ~ Corporate Gym Membership Discounts ~ Cycle to Work Scheme ~ Legal Support ~ Opportunities to get involved with charity fundraising, sports teams and office socials