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- Tasks: Join our team as a Procurement Administrator, managing requisitions and supplier onboarding.
- Company: Portakabin is a leading innovator in modular buildings, with a vibrant culture and diverse workforce.
- Benefits: Enjoy flexible work options, annual leave purchase, and employee discounts.
- Why this job: Be part of a supportive team that values creativity and offers excellent career progression.
- Qualifications: You need procurement experience, strong analytical skills, and proficiency in Microsoft Office.
- Other info: Work from home 1-2 days a week and access health and wellbeing services.
The predicted salary is between 28800 - 43200 £ per year.
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Location: York (HQ) + You can choose to work from home 1-2 days per week
Excellent Career Opportunities in a supportive, creative culture.
We’re looking for a driven, experienced Procurement Administrator to join our successful team based at our Portakabin Headquarters in York (you can choose to work from 1-2 days per week).
As a Procurement Administrator, you will support and guide the wider business as part of the Procurement Help Desk, covering areas such as procurement knowledge, training, and advice in line with procurement best practices.
Your responsibilities include general administration for the Central Procurement team, supplier onboarding checks, and new part number validation and costing.
Role Responsibilities
- Processing Requisitions: Manage and process requisitions, ensuring goods and services are received within required timescales.
- Resolving Invoice Queries: Address and resolve discrepancies or issues related to invoices, including relevant reporting.
- Request for Pricing on Products: Obtain pricing information, lead times, and MOQs for new and current products, in line with specifications and with approved/preferred suppliers.
- Running Reports for Spend Analysis for Category Managers: Generate detailed spend analysis reports to assist in budget management and strategic planning.
- Validating Documents Submitted for New Suppliers: Review and validate documents submitted by potential new suppliers to ensure compliance with company standards and vendor onboarding processes.
- Develop a collaborative working culture across business units and head office functions to promote knowledge sharing and best practices.
- Weekly invoice reporting according to schedule.
- Provide cover for the Central Procurement Officer during leave or sickness.
- Adhere to all purchasing processes and procurement best practices.
- Ensure new materials are priced within SLA timescales.
- Manage and control the Supplier Engagement system, including accurate maintenance of SAP vendor data.
- Support the development and maintenance of the Procurement Knowledge Bank.
- Attend required audits, maintaining awareness of policies and processes to provide necessary evidence.
Essential Criteria for this Role
- Excellent time management, highly organized with strong analytical and prioritization skills.
- Experience working in a fast-paced, demanding environment.
- Procurement experience.
- Problem-solving and innovative approach.
- Ownership of initiatives and issues.
- Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.
- Experience with ERP systems (e.g., SAP).
- GCSE Maths and English.
- Strong analytical skills.
Before applying, please read the full role profile for the essential criteria – Click here.
Additional benefits include:
- Option to buy 5 days of annual leave.
- Contributory pension scheme.
- Work from home flexibility.
- Merit-based pay increases.
- Fully funded professional qualifications.
- Access to health and wellbeing services.
- Annual Volunteering Day Off.
- Cycle to Work Scheme.
- Refer a Friend Scheme.
- Employee discounts at shops, gyms, restaurants, and holidays.
Great opportunities for career progression within Portakabin.
Why Portakabin?
Portakabin employs over 2,000 people across ten European countries, with headquarters and primary manufacturing in York, UK.
We innovate, develop, and deliver modular buildings for hire and sale, including refurbished buildings and site accommodations. Our solutions serve sectors like manufacturing, education, health, transport, utilities, and construction.
Portakabin is an equal opportunities employer committed to diversity and inclusion. We support candidates requiring adjustments during the application and onboarding processes. For assistance, contact our recruitment team.
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Procurement Administrator employer: Portakabin
Contact Detail:
Portakabin Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator
✨Tip Number 1
Familiarise yourself with procurement best practices and the specific processes used at Portakabin. Understanding their approach will help you demonstrate your knowledge during interviews and show that you're ready to contribute from day one.
✨Tip Number 2
Highlight your experience with ERP systems, particularly SAP, as this is crucial for the role. Be prepared to discuss specific instances where you've successfully managed vendor data or resolved invoice discrepancies using these systems.
✨Tip Number 3
Showcase your analytical skills by preparing examples of how you've used data to drive decisions in previous roles. This could include spend analysis reports or any other relevant metrics that demonstrate your ability to support budget management.
✨Tip Number 4
Emphasise your organisational skills and time management abilities. Prepare to discuss how you've effectively prioritised tasks in a fast-paced environment, as this will be key to succeeding in the Procurement Administrator role.
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and essential criteria for the Procurement Administrator position. Tailor your application to highlight relevant experience and skills that match these requirements.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your procurement experience, time management skills, and proficiency in Microsoft Office and ERP systems. Use bullet points for clarity and focus on achievements that demonstrate your problem-solving abilities.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific examples of how your previous experience aligns with the responsibilities listed in the job description, such as managing requisitions or resolving invoice queries.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for a role in procurement.
How to prepare for a job interview at Portakabin
✨Know Your Procurement Basics
Brush up on procurement best practices and terminology. Being able to discuss concepts like supplier onboarding, requisition processing, and invoice resolution will show that you understand the role and can contribute effectively.
✨Demonstrate Your Analytical Skills
Prepare to showcase your analytical abilities, especially with Excel. You might be asked to interpret data or generate reports, so having examples of how you've used these skills in past roles will be beneficial.
✨Showcase Your Problem-Solving Approach
Think of specific instances where you've successfully resolved issues in a fast-paced environment. Highlighting your innovative approach to problem-solving will resonate well with the interviewers.
✨Emphasise Team Collaboration
Since the role involves working across various business units, be ready to discuss how you've fostered collaboration in previous positions. Sharing experiences that demonstrate your ability to work well with others will be key.