At a Glance
- Tasks: Create and manage hire contracts while providing support to our commercial teams.
- Company: Join a growing organisation committed to employee development and a safe workplace.
- Benefits: Competitive salary, pension, health services, and discounts at hundreds of shops.
- Other info: Enjoy flexible working options and a chance to volunteer in your community.
- Why this job: Make an impact in a dynamic role with opportunities for career progression.
- Qualifications: Strong admin skills, attention to detail, and proficiency in software like MS Excel.
The predicted salary is between 26000 - 28000 £ per year.
Application Deadline: 4 September 2026
Department: Central Services
Employment Type: Permanent
Location: Head Office
Reporting To: Mathew Barker
Compensation: £26,000 - £28,000 / year
Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for a Contract Administrator to join our successful Hire Division Central Services team in York (must live locally, and be able to travel comfortably to our office location).
As a contract administrator you will ensure all hire contracts are created and maintained in line with company procedures and policies, providing technical and commercial support to our commercial teams across the hire division.
Role Details:
- Salary: £25,360 - £29,000 depending on experience
- Role based: New Lane, Huntington, York, YO32 9PT - Once trained, you can work from home 1-2 days per week.
- Contract type: Permanent
- Annual on target bonus of 2.5%
- Annual leave of 25 days per annum plus bank holidays and opportunity to buy an additional 5 days.
Key Responsibilities:
- Create hire contracts, invoices, credit notes, contract amendments and terminations using SAP database ensuring the accuracy of customer master data and credit information.
- Manage month end billing in a timely manner including electronic inputting of invoices on various customer portals, following complex invoicing requirements (e.g. cost centres, purchase orders, due dates, retention costs, payment certificates, multiple recipients and electronic invoicing).
- Maximise hire contract income by ensuring early termination costs are identified and recovered from customers calculating return transport and dismantle costs, ensuring profits are optimised.
- Liaise directly with customers and foster and develop internal and external relationships through effective communication to provide excellent levels of service.
- Control revenue, identifying income not yet invoiced & liaising with hire centres to invoice promptly.
- Monitor movement of all hire fleet buildings on the SAP database so that model type, utilisation and progress of hire fleet activity can be determined. Maintain, amend and create SAP equipment records.
Skills, Knowledge & Expertise:
- Strong administrative experience with excellent communication skills.
- Process driven with a high attention to detail (key to this role).
- Proven exceptional organisation & planning skills.
- Solid understanding of various software packages including MS Excel and PowerPoint.
- Good level of numeracy/literacy.
- Gathers comprehensive information to support decision making.
- Listens, consults others and communicates proactively.
- Works in a systematic, methodical and orderly way.
NOTE: If we receive a high volume of applications for a role, we reserve the right to close a vacancy earlier than scheduled.
Job Benefits:
- Contributory pension including life insurance benefit.
- A range of dedicated health and wellbeing services.
- Cycle to Work Scheme.
- Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!).
- Learning & development opportunities and resources.
- Opportunity for career progression.
- A chance to give back to your community with an annual volunteering day.
Contract Administrator - York (Must live local) employer: Portakabin
Join a thriving organisation in Stockton on Tees that prioritises employee growth and a supportive work environment. As a Business Development Coordinator, you'll enjoy competitive benefits including a contributory pension, health and wellbeing services, and opportunities for career progression, all while contributing to a culture that values collaboration and community engagement.
