Contracts Administrator - York (must live local)

Are you looking to join a successful and growing organisation who are committed to creating a great safe place to work where all employees have the opportunity to contribute, grow and develop? We are looking for a Contracts Administrator to join our successful Hire Division Central Services team in York. As a contract administrator you will ensure all hire contracts are created and maintained in line with company procedures and policies, providing technical and commercial support to our commercial teams across the hire division.

Role Details

• Salary: £25,000 - £29,000 - Depending on experience
• Role based: New Lane, Huntington, York, YO32 9PT - Once trained you can work from home 1-2 days per week
• Contract type: Permanent
• Annual on target bonus of 2.5%
• Annual leave of 25 days per annum plus bank holidays and opportunity to buy an additional 5 days.

In this role you will be required to:

• Create hire contracts, invoices, credit notes, contract amendments and terminations using SAP database ensuring the accuracy of customer master data and credit information.
• Manage month end billing in a timely manner including electronic inputting of invoices on various customer portals, following complex invoicing requirements (e.g. cost centres, purchase orders, due dates, retention costs, payment certificates, multiple recipients and electronic invoicing).
• Maximise hire contract income by ensuring early termination costs are identified and recovered from customers calculating return transport and dismantle costs, ensuring profits are optimised.
• Liaise directly with customers and foster and develop internal and external relationships through effective communication to provide excellent levels of service.
• Control revenue, identifying income not yet invoiced & liaising with hire centres to invoice promptly.
• Monitor movement of all hire fleet buildings on the SAP database so that model type, utilisation and progress of hire fleet activity can be determined.
• Maintain, amend and create SAP equipment records.

Benefits & Opportunities

• Contributory pension including life insurance benefit
• A range of dedicated health and wellbeing services
• Cycle to Work Scheme
• Employee Benefits Program (Discounts at 100s of shops, gyms, restaurants and even holidays!)
• Learning & development opportunities and resources
• Opportunity for career progression
• A chance to give back to your community with an annual volunteering day

Our Ideal Candidate

• Strong administrative experience with excellent communication skills
• Process driven with a high attention to detail (key to this role)
• Proven exceptional organisation & planning skills
• Solid understanding of various software packages including MS Excel and PowerPoint
• Good level of numeracy/literacy
• Gathers comprehensive information to support decision making
• Listens, consults others and communicates proactively
• Works in a systematic, methodical and orderly way

NOTE: If we receive a high volume of applications for a role, we reserve the right to close a vacancy earlier than scheduled.

Why Portakabin? At Portakabin, we design and deliver high-quality modular buildings for organisations of all sizes, in various sectors including manufacturing, education, health, transport, utilities and construction. Delivering our products sustainably, and safely to our customers is of utmost importance. Portakabin now employs more than 2,200 people across the UK and Europe. Our people are at the heart of business and the reason for our success. We offer career progression, support and development opportunities giving our employees space to grow. Portakabin is a Disability Confident Committed and equal opportunities employer. We are committed to providing an inclusive and accessible recruitment process and to the fair and consistent treatment of all current and prospective colleagues. We welcome applications from people of all backgrounds, perspectives, and value the contribution that diverse experiences bring to our teams. Reasonable adjustments will be made throughout the application, recruitment, and onboarding processes where required. If you need any additional support or experience any difficulty applying, please contact our recruitment team on resourcing@portakabin.com.