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- Tasks: Coordinate daily marine operations and manage essential compliance documentation.
- Company: Join a dynamic team at a leading marine services provider.
- Benefits: Enjoy 25 days leave, health plans, and a personal training budget.
- Other info: Engage in fun activities and enjoy a supportive work environment.
- Why this job: Make waves in your career while supporting vital marine safety initiatives.
- Qualifications: Strong organisational skills and experience in administrative roles are essential.
The predicted salary is between 30000 - 30000 £ per year.
Location: Neville House, North Shields
Full Time, Permanent
Salary: £30,000
Role Responsibilities
- Coordinate and administer the day-to-day activities of the Marine Services department, ensuring accurate records and effective operational support.
- Manage the Pilotage Exemption Certificate process, including applications, assessments, certification records and renewals.
- Administer the Foyboatmen licensing system and maintain associated compliance documentation.
- Support the implementation and ongoing administration of the Marine Safety Management System.
- Coordinate departmental training, emergency exercises, audits and compliance activities, ensuring all records remain current and audit ready.
- Maintain staff training, certification and medical records in line with statutory and company requirements.
- Manage departmental procurement, invoicing and financial administration through the ERP system (Oracle).
- Produce departmental reports, statistics and KPI data for management review.
- Prepare correspondence, meeting documentation, agendas and minutes, ensuring actions are tracked and completed.
- Maintain departmental calendars and coordinate meetings, inspections and operational activities.
- Support marine-related projects and stakeholder engagement activities.
- Liaise with internal departments, external agencies and port users in a professional and efficient manner.
- Ensure confidential information and operational records are handled accurately and securely.
- Develop a working knowledge of Port Marine Safety Code requirements and marine operational procedures.
Essential Experience
- Previous experience in an administrative, coordinator or operational support role.
- Strong organisational skills with the ability to manage multiple priorities and deadlines effectively.
- Experience maintaining accurate records, databases and compliance documentation.
- Excellent written and verbal communication skills, including experience preparing reports, correspondence and meeting minutes.
- Experience using ERP, database or business management systems.
- Ability to work accurately with a high level of attention to detail.
- Ability to work independently and as part of a team within a fast-paced operational environment.
- Experience supporting audits, compliance processes or safety management systems would be advantageous.
- Knowledge or experience of marine, shipping, logistics, transport or operational environments would be desirable.
- Knowledge and experience in using Office 365 including Word, Excel, PowerPoint and Microsoft Teams.
Benefits
- 25 days annual leave plus bank holidays, with an extra day off for your birthday.
- Pension scheme - we’ll match up to 5% during your probation and up to 7% on successful completion of your probation.
- Life assurance.
- Health cash plan (dental, optical, prescriptions, and more).
- Employee Assistance Programme and wellbeing support, including counselling services and weekly on-site physio.
- Personal training budget to help you develop in your role.
- Profit Share Scheme.
- Volunteer days and long service awards.
- Staff engagement activities and wellbeing initiatives throughout the year.
- Free on-site parking, uniform, and refreshments.
- Colleague engagement: fun activities throughout the year, from friendly competitions to taking part in wellbeing awareness days and signing up for a hike with your colleagues!
Marine Operations Coordinator employer: Port of Tyne
Contact Detail:
Port of Tyne Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Marine Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the marine industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Familiarise yourself with the Marine Safety Management System and be ready to discuss how your skills align with their needs. Confidence is key!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple priorities in past roles. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Marine Operations Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Marine Operations Coordinator role. Highlight your relevant experience and skills that match the job description, especially in administration and operational support.
Show Off Your Communication Skills: Since excellent written communication is key for this role, ensure your application is clear and concise. Use professional language, but don’t be afraid to let your personality shine through!
Be Detail-Oriented: Pay attention to the details in your application. Double-check for any typos or errors, and make sure all your information is accurate. This shows us you can handle the meticulous nature of the job.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Port of Tyne
✨Know Your Marine Operations
Familiarise yourself with the key responsibilities of a Marine Operations Coordinator. Understand the Pilotage Exemption Certificate process and the Marine Safety Management System. This knowledge will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational skills. Be ready to discuss how you've managed multiple priorities, maintained accurate records, and ensured compliance in previous roles. This will show that you can handle the fast-paced environment of marine operations.
✨Communicate Clearly and Professionally
Practice articulating your thoughts clearly, especially when discussing your experience with reports, correspondence, and meeting minutes. Good communication is crucial in this role, so be prepared to demonstrate your written and verbal skills during the interview.
✨Engage with Questions
Prepare thoughtful questions about the company’s marine operations and future projects. This not only shows your enthusiasm for the role but also helps you gauge if the company culture aligns with your values. Engaging in a two-way conversation can leave a lasting impression.