Human Resources Coordinator

We’ve recently transformed our HR function, bringing our teams together into a single, collaborative “one team” model supporting all three of our business entities. This new way of working is designed to deliver a seamless and consistent experience for our people. As an HR Coordinator, you’ll be at the heart of this approach, providing essential administrative and coordination support that keeps our HR processes running smoothly across the full employee lifecycle and helps maintain a positive, high-quality employee experience. This is a hands-on, varied role where you’ll play a key part in ensuring our HR operations run efficiently, accurately and in a way that truly supports our people.

Key Responsibilities

• Act as the first point of contact for general HR administration queries, providing guidance and escalating to the HR Advisor or HR Manager where appropriate.
• Manage core HR administration across the employee lifecycle, including contracts, offer letters and variations along with processing starters, leavers and employee changes.
• Coordinate onboarding and induction processes, helping to create a strong first impression for new employees.
• Maintain accurate HR systems, records and personnel files, ensuring compliance and data integrity.
• Support payroll processes through accurate and timely data submissions.
• Maintain and update HR templates, forms and documentation.
• Provide administrative support to the HR Advisor on employee relations cases as required.
• Assist with HR reporting and data preparation.
• Coordinate training sessions and learning activities.
• Support HR projects and continuous improvement initiatives.

About You

You’ll be organised, detail-focused and proactive, with a passion for delivering a high-quality service and supporting a positive employee experience.

Required:

• Experience working in a similar HR role, or a strong administrative background.
• Good working knowledge of Microsoft Office (Word, Excel, PowerPoint).
• High level of confidentiality and integrity.
• Strong communication skills (both written and verbal).
• Excellent attention to detail and organisational skills.
• Ability to manage changing priorities and deadlines.
• Comfortable working on your own initiative with minimal supervision while keeping stakeholders informed.
• Ability to work on-site at The Port of Nigg (IV19).

Advantageous:

• Experience within the oil, gas or energy sector.
• Member of the CIPD/CIPD or HR related Qualifications.

Why Join us

This is an exciting opportunity to join a newly structured HR team where collaboration, consistency and continuous improvement are at the core of how we work. You’ll gain exposure to the full employee lifecycle and play a key role in shaping a high quality HR service across multiple business entities.

Benefits offered with the role:

• Holidays – 33 days per year.
• Salary – competitive salary based on experience.
• Pension – 5% employer pension.
• Employee Assistance – Access to employee wellbeing platform.
• Employee Savings – Access to platform with employee discounts & savings nationally.
• Life Assurance – 3 x salary.
• Recognition – Employee Milestone Awards.

Where you will be working:

• Location: Port of Nigg, IV19 (by Tain).
• Travel: There may be occasional requirement for travel between our sites.
• Start Date: As soon as possible.
• Employment Type: Permanent.
• Hours: 37.5 hours per week (part time may be considered).

Please note that all applicants must currently live in the UK and be eligible to live and work in the UK without current or future visa or sponsorship requirements.