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- Tasks: Assist in managing Facilities Services across multiple sites, ensuring compliance and smooth operations.
- Company: Join the UK's biggest port, vital for the economy and environmental protection.
- Benefits: Enjoy 28 days leave, medical cash plan, pension, and more perks.
- Why this job: Be part of a dynamic team making a real impact on facilities management.
- Qualifications: Strong multitasking, communication skills, and a proactive attitude required.
- Other info: Flexible working environment with opportunities for personal growth.
The predicted salary is between 36721 - 40800 £ per year.
Department: Facilities
Reporting to: Facilities (Hard Services) Coordinator
Grade: 9
Salary: £36,721
Working pattern: Monday to Friday, 35 hours per week
Base: Gravesend and travelling to other sites and locations regularly required
Closing date: 16th February 2026
Interview date: 24th & 25th February 2026
Who we are
We are the UK’s biggest port, central to the country’s economy and ambitions for growth. We connect the UK to the world, but we are much more than a conventional port. We are driven by our purpose to protect and improve the 95 mile stretch of the River Thames which is tidal – from Teddington Lock on the border of Surrey, through the heart of London, Kent, Essex and out to the North Sea.
The role
The Facilities Management team are located at Gravesend and currently consist of the Facilities Manager and two co-ordinators managing soft and hard services accordingly, across multiple sites within the southeast. Working within the Port of London’s Facilities Department based primarily at the Gravesend with some travel required, you will be assisting the team to manage Facilities Services to the company’s main and remote sites. The sites vary in size and complexity, presenting many challenges in relation to ensuring that Facilities Services are monitored and delivered to comply with relevant approved guidance and regulation.
Key responsibilities
- Maintain the helpdesk facilities
- Maintain all Facilities department’s sites database
- Conduct all aspects of administration and co-ordination to all sites as required
- Maintain the Facilities Department Asset information/system and PPM schedule
- Coordinate visits to sites including inductions
- Supervise visits to all remote sites when required
- Support the Facilities Hard Services Coordinator and Facilities Manager on all sites remaining legally compliant at all time
What we are looking for
The ideal candidate will have the ability to multitask, with good written and verbal communication skills. The person will need to be able to work as part of a dynamic team with the ability to be flexible in their approach, including liaison with internal and external stakeholders. The person will also be a proactive self-starter able to take ownership of duties and tasks.
In return, we offer a competitive benefits package:
- 28 days annual leave (plus Bank Holidays)
- Medical Cash Plan (Westfield Health)
- Generous pension
- Onsite parking with electric charging
- Cycle to Work Scheme
- Car-leasing scheme (Tusker Cars)
- Access to MyGym Discounts
- Access to Occupational Health, Mindfulness, Counselling and Physiotherapy
For further information or if you would like to have an informal discussion about the position; please contact Paul Shrimpton, Facilities Department on 07714 126621.
The PLA are not registered with the UK Home Office and do not sponsor candidates who require a visa or work permit to work in the UK, therefore an offer of employment cannot be made unless you currently hold the rights to live and work in the UK.
Facilities Assistant in Gravesend employer: Port of London Authority
Contact Detail:
Port of London Authority Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant in Gravesend
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with current employees at the Port of London. You never know who might give you a heads-up about job openings or even refer you directly!
✨Tip Number 2
Prepare for those interviews! Research the Facilities Department and understand their challenges. Be ready to discuss how your skills can help them maintain compliance and improve services across their sites.
✨Tip Number 3
Show off your multitasking skills! During interviews, share examples of how you've successfully juggled multiple responsibilities in past roles. This will demonstrate that you're the proactive self-starter they're looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining the team at the Port of London.
We think you need these skills to ace Facilities Assistant in Gravesend
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience and skills that match the job description, especially your ability to multitask and communicate effectively.
Show Your Team Spirit: We love a good team player! In your application, mention any experiences where you’ve worked collaboratively with others. This will show us that you can fit right into our dynamic Facilities Management team.
Be Proactive: Demonstrate your proactive nature in your written application. Share examples of how you've taken ownership of tasks or solved problems independently. We’re looking for self-starters who can manage their responsibilities!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Port of London Authority
✨Know Your Facilities
Familiarise yourself with the key responsibilities of the Facilities Assistant role. Understand the importance of maintaining helpdesk facilities and managing asset information. This will show your potential employer that you’re genuinely interested in the position and ready to hit the ground running.
✨Showcase Your Communication Skills
Since the job requires good written and verbal communication, prepare examples of how you've effectively communicated with team members or stakeholders in the past. Be ready to discuss how you can liaise with both internal and external parties, as this is crucial for the role.
✨Demonstrate Flexibility and Teamwork
The ideal candidate needs to be a flexible team player. Think of instances where you’ve successfully adapted to changing situations or worked collaboratively with others. Highlighting these experiences will resonate well with the interviewers.
✨Prepare Questions About Compliance
Since the role involves ensuring legal compliance across various sites, come prepared with questions about the company’s approach to compliance and regulations. This shows that you’re proactive and understand the importance of adhering to guidelines in facilities management.
