At a Glance
- Tasks: Be the admin superstar behind our sales team, ensuring smooth vehicle transactions and paperwork.
- Company: Join Porsche Retail Group, a leader in luxury automotive excellence.
- Benefits: Enjoy a competitive salary, 35 days holiday, and perks like a VW Group vehicle.
- Other info: Work in a dynamic setting with excellent career growth and a subsidised restaurant.
- Why this job: Make an impact in a fast-paced environment while working with luxury cars.
- Qualifications: Strong admin skills, attention to detail, and experience with vehicle registrations required.
The predicted salary is between 33000 - 33000 £ per year.
As a Group Sales Administrator you will be the administrative backbone of our seven-site Sales operation, delivering precise vehicle paperwork, compliant processes and seamless support that keeps every dealership running efficiently.
Responsibilities
- Register and tax all vehicles accurately in line with DVLA and internal processes.
- Maintain accurate vehicle order records and upload revised documentation to digital deal files.
- Complete all sales and purchase paperwork in line with Group Sales Process and control standards.
- Prepare and maintain digital/physical deal files to full audit standard.
- Invoice vehicles accurately and on time.
- Produce required statistical and departmental reports for management and manufacturers.
- Work closely with Sales teams across all sites to ensure smooth, compliant transactions.
- Maintain orderly, accurate and secure administrative records.
- Liaise with auditors and support periodic deal file audits.
- Ensure compliance with CDD, AML, internal policies and data protection standards.
- Process invoices, payments, purchase documentation and finance settlements within authority levels.
- Assist with stock reconciliation, stock checks and month-end financial processes.
Minimum Qualifications
- Proven admin experience in a structured, process-driven environment with exceptional accuracy and attention to detail.
- Strong Microsoft Office skills, particularly Excel for reporting, reconciliation and data handling, plus experience using a Dealer Management System (DMS).
- Experience processing vehicle registrations and taxation through DVLA systems such as AFRL or equivalent.
- Confident with numerical tasks including invoice and payment processing, maintaining accurate and auditable financial records.
- Excellent communication skills, able to collaborate across multiple sites and manage workload effectively in a fast-paced, process-driven environment.
Desirable Qualifications
- Previous experience within a franchised automotive retailer or similar transactional environment.
- Experience working in an FCA-regulated or compliance-driven environment, including supporting internal or external audits.
- Familiarity with manufacturer standards, audit frameworks and multi-site or centralised support operations.
- Basic understanding of accounting or month-end processes, plus advanced Excel skills such as pivot tables and reconciliation reporting.
- Full UK Driving Licence.
In return, we offer
- Basic salary of £33,000.
- 40 hours per week - Monday to Friday, rotating between 8:30 - 17:30 and 9:00 till 18:00.
- Option of a VW Group Vehicle at preferential leasing rates.
- 35 days holiday per year, inclusive of bank holidays.
- Life Assurance.
- DC Pension Scheme.
- Employee Assistance Program - support and advice on issues impacting your wellbeing.
- Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products.
Company Headquartered in Reading alongside Porsche Cars GB Ltd, Porsche Retail Group (PRG) are owned wholly by Porsche Germany. We operate several Porsche Centres, Service Centres and a Trade Parts Distribution Centre in and around London and the South-East. Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo. Our centres feature state-of-the-art facilities and highly trained staff to ensure that the purchasing, servicing, and ownership experience of Porsche customers are of the highest quality.
Group Sales Administrator employer: Porsche
At Porsche Retail Group, we pride ourselves on being an exceptional employer, offering a dynamic work culture that values precision and collaboration. As a Group Sales Administrator, you will benefit from a competitive salary, generous holiday allowance, and access to a range of employee perks, including preferential vehicle leasing rates and wellness support. Our state-of-the-art facilities in Reading, alongside Porsche Cars GB, provide a stimulating environment for professional growth and development, ensuring that every team member can thrive in their role while enjoying the perks of working with a prestigious brand.
