Group Sales Administrator in Reading

As a Group Sales Administrator you will be the administrative backbone of our seven-site Sales operation, delivering precise vehicle paperwork, compliant processes and seamless support that keeps every dealership running efficiently.

Responsibilities:

• Register and tax all vehicles accurately in line with DVLA and internal processes.
• Maintain accurate vehicle order records and upload revised documentation to digital deal files.
• Complete all sales and purchase paperwork in line with Group Sales Process and control standards.
• Prepare and maintain digital/physical deal files to full audit standard.
• Invoice vehicles accurately and on time.
• Produce required statistical and departmental reports for management and manufacturers.
• Work closely with Sales teams across all sites to ensure smooth, compliant transactions.
• Maintain orderly, accurate and secure administrative records.
• Liaise with auditors and support periodic deal file audits.
• Ensure compliance with CDD, AML, internal policies and data protection standards.
• Process invoices, payments, purchase documentation and finance settlements within authority levels.
• Assist with stock reconciliation, stock checks and month-end financial processes.

Requirements:

Minimum Qualifications:

• Proven admin experience in a structured, process-driven environment with exceptional accuracy and attention to detail.
• Strong Microsoft Office skills, particularly Excel for reporting, reconciliation and data handling, plus experience using a Dealer Management System (DMS).
• Experience processing vehicle registrations and taxation through DVLA systems such as AFRL or equivalent.
• Confident with numerical tasks including invoice and payment processing, maintaining accurate and auditable financial records.
• Excellent communication skills, able to collaborate across multiple sites and manage workload effectively in a fast-paced, process-driven environment.

Desirable Qualifications:

• Previous experience within a franchised automotive retailer or similar transactional environment.
• Experience working in an FCA-regulated or compliance-driven environment, including supporting internal or external audits.
• Familiarity with manufacturer standards, audit frameworks and multi-site or centralised support operations.
• Basic understanding of accounting or month-end processes, plus advanced Excel skills such as pivot tables and reconciliation reporting.

Benefits:

• Basic salary of £33,000
• 40 hours per week - Monday to Friday, rotating between 8:30 - 17:30 and 9:00 till 18:00
• Option of a VW Group Vehicle at preferential leasing rates
• 35 days holiday per year, inclusive of bank holidays
• Life Assurance
• DC Pension Scheme
• Employee Assistance Program - support and advice on issues impacting your wellbeing
• Preferential rates on several products and services, including high street brands, restaurants, gyms and Porsche products

Centre: Porsche Retail Group Head Office is located at the home of Porsche Cars GB. Located conveniently just off junction 12 of the M4, adjacent to a retail park, gym, petrol station and well-known furniture brands. Enjoy a heavily subsidised restaurant serving delicious breakfast and lunch options, along with a fantastic barista bar to fuel your day. Plus, we offer free on-site parking for all staff members.

Company: Headquartered in Reading alongside Porsche Cars GB Ltd, Porsche Retail Group (PRG) are owned wholly by Porsche Germany. We operate several Porsche Centres, Service Centres and a Trade Parts Distribution Centre in and around London and the South-East. Our journey embodies the Porsche DNA, a love of sports cars and a passion for excellence and challenging the status quo. Our centres feature state-of-the-art facilities and highly trained staff to ensure that the purchasing, servicing, and ownership experience of Porsche customers are of the highest quality.