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- Tasks: Manage travel and events, ensuring seamless experiences and cost-effective solutions.
- Company: Join Populous, a leading design firm focused on creating spaces where people gather.
- Benefits: Enjoy hybrid working, gym discounts, and access to exclusive events at Populous venues.
- Why this job: Be part of a creative team that transforms ideas into reality and celebrates human connection.
- Qualifications: Experience in travel management and event delivery, with strong organisational skills.
- Other info: Work in a vibrant studio by the River Thames with excellent transport links.
The predicted salary is between 30000 - 40000 ÂŁ per year.
About Populous
For more than 40 years, Populous has had a singular focus â to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries. The team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design.
As the company has grown, our expertise has expanded to encompass a wide variety of disciplines â including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding. This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
As we continue to bring to life awardâwinning venues and experiences, our EMEA Practice is looking for a Travel and Events Coordinator based in our Putney studio.
About The Role
This role sits within our Admin team. The Travel and Events Coordinator will own and evolve our approach to business travel and internal events, acting as a trusted expert and driving a high standard of delivery across the organisation. This is a pivotal role for someone who thrives in a fastâpaced environment and brings a commercial, solutionsâfocused mindset. You will shape and deliver a highâquality, seamless travel and events experience, balancing operational excellence with cost control and continuous improvement.
Key Responsibilities
- Travel Management
- Lead and optimise business travel across the organisation.
- Act as the goâto expert for all travelârelated queries, supporting a small team of travel bookers with complex issues and escalations.
- Ensure travel solutions are costâeffective, efficient, and policyâcompliant.
- Manage relationships with travel agencies, hotels and suppliers.
- Negotiate competitive rates and preferred agreements.
- Events Delivery
- Lead the planning and delivery of highâquality internal events, creating engaging experiences aligned with company culture.
- Assist with key moments in the company calendar, including seasonal and regional events, staff parties and socials.
- Source and manage venues, catering and suppliers.
- Deliver endâtoâend event execution, from planning through to delivery.
- Commercial & Operational Ownership
- Take ownership of travel and events budgets.
- Monitor spend, report on performance, and identify costâsaving opportunities.
- Ensure value for money across all bookings and supplier partnerships.
- Maintain alignment with company policies and governance.
- Collaboration & Communication
- Work with teams across the business to understand requirements and deliver solutions.
- Communicate clearly to drive engagement and participation in events.
- Support internal meetings and functions with catering coordination.
- Lead regular engagement with the travel booking team to ensure alignment and uphold best practice.
- Continuous Improvement
- Identify and implement improvements to processes, cost efficiency and user experience.
- Maintain accurate records of bookings, suppliers and event activity.
- Bring industry insight and best practice to enhance delivery.
Key Requirements
- Proven experience within a travel management company (TMC) or inâhouse corporate travel role, with a strong understanding of travel operations, supplier management and costâeffective delivery.
- Strong understanding of travel booking, fare structures and ticketing rules.
- Proven experience negotiating with suppliers and managing commercial relationships.
- Demonstrated ability to manage budgets, track spend and deliver efficiencies.
- Experience delivering endâtoâend events.
- Highly organised with strong attention to detail and the ability to manage competing priorities.
- Confident communicator, comfortable engaging with stakeholders at all levels.
- Proactive, adaptable and solutionsâfocused.
About The Studio
Our Putney studio, which is also our EMEA Headquarters, is located on the banks of the River Thames, a short walk from Putney High Street and with excellent travel connections. Our employees enjoy a comprehensive and competitive benefits programme, as well as the opportunity to attend events at several Populousâdesigned venues.
Why Join the Team?
- Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection.
- Enjoy various benefits, such as hybrid working and gym membership discounts.
- Enjoy the opportunity to attend events at Populousâdesigned venues.
- Connect and learn at regular social and knowledgeâsharing events including an annual conference and a weekend abroad Christmas party.
How To Apply
Populous is an equal opportunity employer. If you're ready to utilise your skills to support our growing practice, click "Apply" to begin the application process. In your application, please include your CV and a oneâpage letter of motivation (cover letter), salary expectations and availability.
Travel and Events Coordinator in London employer: Populous
Contact Detail:
Populous Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Travel and Events Coordinator in London
â¨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
â¨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their projects and values, so you can show how you fit into their vision. Tailor your responses to highlight your relevant experience in travel and events coordination.
â¨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your skills and experiences clearly, especially those that align with managing travel and events effectively.
â¨Tip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets noticed. Plus, it shows youâre genuinely interested in joining our team at Populous and contributing to our exciting projects.
We think you need these skills to ace Travel and Events Coordinator in London
Some tips for your application đŤĄ
Tailor Your CV: Make sure your CV highlights relevant experience in travel management and event coordination. We want to see how your skills align with the role, so donât be shy about showcasing your achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the role and the company. Share specific examples of how youâve successfully managed travel or events in the past.
Show Off Your Organisational Skills: As a Travel and Events Coordinator, being organised is key. In your application, mention any tools or methods you use to stay on top of tasks and manage competing priorities. We love a proactive approach!
Apply Through Our Website: Donât forget to apply through our website! Itâs the best way to ensure your application gets to us directly. Plus, it shows youâre keen to join our team at Populous!
How to prepare for a job interview at Populous
â¨Know Your Travel and Events Stuff
Make sure you brush up on your knowledge of travel management and event planning. Familiarise yourself with the latest trends in the industry, as well as any specific tools or software that Populous might use. Being able to discuss these topics confidently will show that you're serious about the role.
â¨Showcase Your Organisational Skills
As a Travel and Events Coordinator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or events simultaneously. Highlight how you prioritised tasks and ensured everything ran smoothly, as this will resonate well with the interviewers.
â¨Demonstrate Your Negotiation Skills
Since the role involves negotiating with suppliers and managing budgets, be ready to discuss your negotiation strategies. Share specific instances where you secured better rates or improved service quality. This will illustrate your ability to deliver cost-effective solutions while maintaining high standards.
â¨Engage with the Company Culture
Populous values creativity and collaboration, so make sure to express your enthusiasm for their projects and culture during the interview. Research their recent events or designs and be prepared to share your thoughts on them. This shows that you're not just looking for any job, but that you're genuinely interested in being part of their team.