At a Glance
- Tasks: Manage project information and lead a team to ensure smooth workflows.
- Company: Join a creative studio at the heart of London, transforming ideas into reality.
- Benefits: Enjoy hybrid working, gym discounts, and access to exclusive events.
- Other info: Opportunities for professional growth and a vibrant work culture.
- Why this job: Be part of a passionate team making a real impact in the industry.
- Qualifications: Experience in document control and project management is essential.
The predicted salary is between 54693 - 54693 £ per year.
The Project Information Manager (PIM) is responsible for the effective management, coordination, and strategic oversight of project information across a defined cluster of projects within the practice. Overseeing a small team of Document Controllers (DCs), the role ensures that information management processes are consistently applied, fit for purpose, and aligned with both client requirements and internal standards.
Key Responsibilities
- Project & Information Management
- Provide strategic oversight of project information management across a cluster of projects.
- Lead on resolving complex or escalated information management issues at project and cluster level.
- Negotiate, define, and implement project-specific information management processes and procedures in line with client requirements and best practice.
- Ensure consistent application of document control and information management standards across all projects within the cluster.
- Support project teams by proactively identifying risks, gaps, or inefficiencies in information workflows and implementing solutions.
- Client & Stakeholder Engagement
- Act as a key point of contact for clients on information management matters within the project cluster.
- Communicate confidently and professionally with internal and external stakeholders, including project teams, consultants, and clients.
- Provide clear guidance, clarification, and recommendations on information management requirements and deliverables.
- Team Leadership & Resource Management
- Day‑to‑day management of a small team of Document Controllers working collaboratively across the project cluster.
- Manage resourcing, workload distribution, and holiday requests within the cluster to ensure adequate project coverage at all times.
- Identify training, development, and support needs within the team and work with the PIM/DC Lead to address them.
- Provide regular performance feedback to the PIM/DC Lead, highlighting achievements, risks, and development areas.
- Escalation & Governance
- Escalate project or resource issues to the PIM/DC Lead when additional support, clarity, or decision‑making is required.
- Provide feedback and contribute to the continuous improvement of information management processes, standards, and guidance across the practice.
- Hands‑On Document Control
- Continue to undertake document control tasks as required, focusing on strategic oversight, problem solving, and implementation at project level.
- Support complex deliverables and key project milestones where senior input is required.
About the Studio
Our Putney studio, which is also our EMEA Headquarters, is located on the banks of the River Thames, a short walk from Putney High Street and with excellent travel connections. Our employees enjoy a comprehensive and competitive benefits programme, as well as the opportunity to attend events at several Populous‑designed venues.
Why Join the Team?
- Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection.
- Enjoy various benefits, such as hybrid working and gym membership discounts.
- Enjoy the opportunity to attend events at Populous‑designed venues.
- Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party.
Experience & Knowledge
- Proven experience in Document Control and Project Information Management within architecture, engineering, or construction environments.
- Experience working across multiple projects or project clusters.
- Strong understanding of information management processes, standards, and best practice.
- Experience engaging directly with clients or client representatives on information‑related matters.
Personal Attributes
- Calm and measured under pressure.
- Collaborative and supportive team leader.
- Detail‑oriented while maintaining a strategic perspective.
- Committed to continuous improvement and professional development.
Project Information Manager in City of Westminster employer: Populous
At Populous, we pride ourselves on being an exceptional employer, offering a vibrant work culture that fosters creativity and collaboration. Located in our stunning Putney studio by the River Thames, employees benefit from a competitive benefits programme, hybrid working options, and opportunities for professional growth through regular events and knowledge sharing. Join us to work alongside passionate individuals who are dedicated to transforming ideas into reality while enjoying unique experiences at Populous-designed venues.
StudySmarter Expert Advice🤫
We think this is how you could land Project Information Manager in City of Westminster
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Populous who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Project Information Manager in City of Westminster
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Populous!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Populous. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Populous
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Populous.
