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For Companies At a Glance
- Tasks: Support the CEO and manage office operations in a fast-paced environment.
- Company: Join Populo Living Group, a dynamic housing delivery company in London.
- Benefits: Competitive salary, professional development, and a vibrant workplace culture.
- Why this job: Be part of exciting housing projects that make a real difference in the community.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Opportunity for growth in a rapidly expanding organisation.
We are seeking a highly organised and personable individual to join a dynamic organisation responsible for delivering housing in one of London’s youngest, most diverse, and fastest-growing boroughs.
About us
We’re growing fast – as Newham’s housing delivery company Populo Living Group has built just under 1,000 homes and has a pipeline of several thousand more to come. We manage over 500 private homes, in addition to over 250 affordable homes via Populo Homes, our registered provider of social housing. Our developments range in size from small infill to large scale sites, including the reimagining of the Carpenters Estate in Stratford, one of the most exciting regeneration projects in the UK. We are committed to building more and better homes for the residents of Newham, including high proportions of affordable homes.
Role purpose
The Executive Assistant will provide high-level administrative support to the CEO and Executive Team whilst also ensuring the smooth day-to-day running of the office. This role combines executive support with office management, requiring excellent organisational skills, discretion, and the ability to manage multiple priorities.
Key responsibilities
- Provide proactive administrative support to the CEO and Executive Team, including diary management, emails for the CEO, travel arrangements, and meeting coordination
- Prepare agendas, take minutes, and follow up on action points for executive meetings
- Assist with drafting correspondence, presentations, and reports
- Handle confidential information with discretion and professionalism
- Oversee daily office management, including facilities management and supplies
- Act as first point of contact with Building Manager
- Manage relationship with cleaning company
- Manage office health and safety compliance
- Coordinate IT and equipment needs for staff
- Act as the first point of contact for all office-related queries
Skills & Experience
- Proven Executive Assistant experience supporting C-Suite Directors
- Office management experience
- Strong organisational and multitasking abilities
- Excellent written and verbal communication skills
- High level of discretion and professionalism
- Proficiency in MS Office Suite and familiarity with collaboration tools
Personal Attributes
- Calm under pressure and adaptable to changing priorities
- Proactive and solution oriented
- Ability to work and manage time independently and as part of a team
- A collaborator who is able to work autonomously
Please apply with your CV and Covering Letter.
Executive Assistant & Office Manager in Stratford employer: Populo Living
Contact Detail:
Populo Living Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager in Stratford
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Populo Living Group or similar organisations. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Knowing about their housing initiatives and recent developments will show you're genuinely interested and ready to contribute to their mission.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so think about how your skills as an Executive Assistant can shine through in real-life scenarios.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great way to reiterate why you’re the perfect fit for the team.
We think you need these skills to ace Executive Assistant & Office Manager in Stratford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant & Office Manager role. Highlight your relevant experience and skills that match what we're looking for, like your organisational abilities and previous support for C-Suite Directors.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our dynamic team. Don’t forget to mention your passion for supporting leadership and managing office operations.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear, concise, and free of typos. This is your first impression, so let your writing reflect your professionalism and attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with Populo Living Group!
How to prepare for a job interview at Populo Living
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your organisational abilities and prove that you can handle the fast-paced environment at Populo Living Group.
✨Demonstrate Discretion and Professionalism
As you'll be dealing with sensitive information, it's crucial to convey your understanding of discretion. Share experiences where you've had to maintain confidentiality or handle delicate situations. This will reassure the interviewers that you can be trusted with high-level executive support.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, the team dynamics, or upcoming projects. This shows your enthusiasm for the role and helps you gauge if the organisation is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
