At a Glance
- Tasks: Manage workplace operations, travel logistics, and team events while working flexibly.
- Company: Join a fully remote company that values collaboration and culture.
- Benefits: Flexible work schedule, competitive salary, and opportunities for personal growth.
- Other info: Opportunity to build processes and improve workplace culture in a fast-growing environment.
- Why this job: Be the key player in creating memorable in-person experiences for a dynamic team.
- Qualifications: Experience in workplace management and a strong service mindset.
The predicted salary is between 37800 - 46200 £ per year.
Location: London or Lisbon · Full-time · Flexible – not in the office every day
About the role
Poolside is a fully remote company. Once a month, the whole team meets in person for a week, usually in London and sometimes elsewhere. Between those weeks there's still a lot going on in our office: events, vendor visits, deliveries and the everyday things that keep a space running. That's why we need someone on the ground. Unlike most workplace roles, this one doesn't mean being in the office every day. You'll come in when it matters and work remotely the rest of the time, like everyone else at Poolside. You'll be the go-to person for how Poolside works together in person: our office, our travel and our company on-sites. You'll work with the whole company, from engineers to leadership, as well as external partners. To do that well you need a strong service mindset.
What you'll do
- Run day-to-day workplace operations: facilities, vendors, supplies, fruit and food deliveries, maintenance, and health & safety
- Own and improve travel management: work closely with Finance and the wider company to make business travel smooth, cost-conscious and well supported
- Own the logistics for our monthly on-sites: venues, accommodation, travel, catering and agendas, whether in London or abroad, so every on-site week runs smoothly
- Plan and deliver team events and in-person moments that build our culture
- Manage relationships with the landlord, building management and external vendors, along with office budgets and contracts
- Support onboarding and offboarding on the workplace side: access, desks, and equipment handover with IT
- Build the processes we don't have yet: spot what's missing, set it up, and keep improving it as we grow
What you'll bring
- Experience in workplace, office, travel or events management, ideally at a fast-growing company
- An exceptional service mindset. You enjoy making things easy for other people and you take pride in the details.
- Comfort working where processes don't exist yet, plus the drive to build and improve them
- Excellent written and spoken English
- Knowledge of UK health & safety requirements (nice to have for Lisbon-based candidates)
- A warm, approachable manner and great communication skills with internal teams and external stakeholders
- Strong organisation, and calm when juggling competing priorities
- Experience managing vendors and budgets
Bonus points
- You've managed an office move or expansion
- You've used workplace tools such as visitor management, desk booking or travel booking platforms
- You've organised international events or offsites
Workplace Manager employer: Poolside
Poolside provides a flexible remote work culture that encourages collaboration and innovation. With a focus on cutting-edge AI research, employees have the opportunity to work alongside some of the most capable talent in the industry. Monthly in-person meetings foster team cohesion and engagement.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Manager
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like Workplace Manager at Poolside!
✨Tip Number 2: Leverage Alumni Networks
Tap into your university’s alumni network; many consultants love to help out new talent. Reach out to alumni who are working in management consulting, they might have insider knowledge about openings at firms like Poolside or be willing to refer you for that Workplace Manager position!
✨Tip Number 3: Attend Industry Events and Conferences
Keep an eye on management consulting events, workshops, or panels. These are prime opportunities to network with top professionals and get your name out there. You might even bump into someone from Poolside who’s on the lookout for their next Workplace Manager star!
✨Tip Number 4: Polish Your Consulting Skills Online
Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time Workplace Manager role at Poolside!
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Show Your Problem-Solving Skills:In management consulting, it's all about problem-solving—so make sure your CV highlights your analytical and critical thinking skills. Include examples from your studies or previous roles where you tackled complex issues or came up with innovative solutions. Quantify your achievements whenever possible to demonstrate your impact!
Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Poolside. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
Professionalise Your Online Presence:Make sure your LinkedIn and any other professional profiles are up to date, reflecting your career aspirations in management consulting. Connect with industry professionals and follow relevant groups—show you’re serious about entering this field. Applying through our website is a great way to get noticed, so showcase your personality and enthusiasm there!
How to prepare for a job interview at Poolside
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
✨Know Your Numbers
Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Poolside. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
