Reconciliation Analyst in Poole

Duties and Responsibilities

• Complete daily, weekly and monthly balance sheet and control account reconciliations across multiple entities, working accurately through a high volume of data.
• Reconcile a varied range of accounts, including bank, credit card, PayPal, Amazon and stock related balances as required.
• Investigate differences by tracing transactions through systems and source records, keeping clear evidence of findings and outstanding items.
• Work with colleagues in Finance and other departments to correct errors at source and confirm that the underlying issue has been resolved.
• Spot patterns in recurring differences, understand their causes and suggest changes that prevent the same errors happening again.
• Document how reconciliations are performed, including the information used, key checks and steps for resolving differences.
• Assist in mapping and documenting the business processes and system handoffs that feed transactions into control accounts, working with colleagues to find where errors arise and where improvements or automation could prevent them.
• Maintain accurate reconciliation schedules and follow up outstanding items promptly, escalating significant or persistent issues to the Finance Manager.
• Support the month end close and take part in related finance work, building an understanding of the different businesses and how their transactions flow through the accounts.

• Build effective working relationships across Finance, manufacturing, ecommerce and other teams to gather information and resolve issues.
• Explain reconciliation findings, outstanding items and proposed fixes clearly to the Finance Manager and the colleagues involved.

• Document and maintain clear procedures for each reconciliation, including its data sources, timing, key checks and steps for resolving differences.
• Identify repetitive manual tasks and process gaps that could be simplified or automated and propose practical improvements.
• Help test agreed process changes, check the accuracy of their outputs and update the documentation to reflect the new way of working.

Person Specification

• A relevant finance qualification, or study towards one [Desirable]

• Excellent attention to detail and a methodical approach to checking figures and following up differences [Essential]
• Enthusiasm and curiosity to ask questions, investigate discrepancies and solve problems [Essential]
• Ability to organise a varied workload and meet daily, weekly and monthly deadlines [Essential]
• Clear communication and confidence working with colleagues across different teams [Essential]
• Good Microsoft Excel skills and confidence working with large sets of data [Essential]
• A process-oriented approach and ability to write clear, repeatable procedures [Essential]
• Appetite to improve processes and identify repetitive work that could be automated [Essential]
• Able to work independently on own initiative, making recommendations for change, where appropriate [Essential]

• Understanding of accounting and reconciliation principles [Essential]
• Awareness of financial controls and the need for accurate supporting records [Essential]
• Strong understanding of confidentiality especially in the context of employee and company sensitive data [Essential]

• Experience in a finance or accounts support role involving reconciliations [Essential]
• Experience investigating differences and following issues through to resolution [Essential]
• Experience documenting or improving finance processes [Desirable]
• Experience with Amazon, PayPal or other online payment platforms [Desirable]

Benefits

• 25 days holiday per annum (including Christmas closure) rising to 26 days after 5 years and 27 days after 10 years, plus bank holidays (pro-rated for part-time staff)
• Enhanced Maternity pay
• Enhanced Paternity pay
• £200 per annum for health and wellbeing activity / gym membership (after 1 year of service)
• Voucher awards for ideas
• Quarterly prize draw (after 1 years service)
• Social committee organising departmental events and activities
• Summer BBQ and/or Christmas party for whole company and partners
• Free parking
• Community / Charity day with line manager approval after successful probation
• Opportunity to get involved with events and initiatives to support local charities
• 1 piece of PBH branded merchandise as a welcome / thank you for being part of the PBH team!
• 10% discount at a local independent gym
• Ongoing support, development and training in line with needs of the role and business.
• Financial support to cover cost of specialist eyesight tests for DSE users & glasses for DSE use (including frames that cost up to £50)
• Auto-enrolment for eligible staff - 8% Pension with NowPensions – (3% Employer & 5% Employee on qualifying earnings)