At a Glance
- Tasks: Coordinate executive activities, manage communications, and support strategic projects across global teams.
- Company: Dynamic international business with a focus on innovation and collaboration.
- Benefits: Competitive salary, health cash plan, retail discounts, and bonus scheme.
- Other info: Fast-paced environment with opportunities for professional growth and development.
- Why this job: Be at the heart of a growing business and make a real impact.
- Qualifications: Bachelor's degree, experience in international operations, and strong communication skills.
The predicted salary is between 37500 - 37500 £ per year.
Location: Barnwood, Gloucester, UK (Onsite)
Hours: Part-Time, 30 hours per week (Monday to Friday)
Salary: £37,500 per annum
Benefits: Health Cash Plan, Salary Sacrifice Scheme, Retail Discounts, Bonus Scheme
Are you the person who naturally brings order to complexity, keeps senior leaders one step ahead, and ensures nothing slips through the cracks? We're looking for a highly organised, commercially aware and proactive professional to become a trusted partner to our leadership team. This is far more than a traditional administration role. You'll sit at the heart of the business, coordinating executive activity, driving internal communications, supporting strategic projects, producing insightful business reporting, and ensuring actions are delivered across teams in the UK, US and India.
The ideal person will be bright, curious and confident, with exceptional communication skills, strong commercial awareness, AI proficient, and have the ability to thrive in a fast-paced environment. You'll enjoy solving problems, taking ownership, and making things happen. Most importantly, you'll be someone who loves being at the centre of a growing business, helping people perform at their best while continually looking for ways to improve how we work. If you're ambitious, detail-focused, highly professional and excited by the opportunity to make a real impact across an international business, we'd love to hear from you.
Reporting & Data Management
- Prepare and distribute board packs and executive documentation including reports to US shareholders.
- Produce KPI reports and business performance updates using operational and commercial data.
- Analyse and interpret data to support business decision-making and reporting requirements.
- Ensure accuracy, consistency and confidentiality of all reporting information.
- Provide high-level executive and administrative support to senior leadership teams.
- Organise communication meetings, coordinate schedules and business activities across multiple time zones.
- Prepare professional reports, presentations, briefing documents and correspondence.
- Organise and coordinate internal and external meetings, including agendas, logistics and follow-up actions.
- Support critical business meetings and ensure effective communication of decisions and actions.
- Identify actions and ensure they are tracked through to completion.
Business Communications
- Coordinate and oversee internal business communications across the group.
- Ensure all communication strands, projects and actions remain on target for delivery.
- Support communication between UK operations and international teams in the US and India.
- Assist with drafting business updates, announcements and leadership communications.
Events & Visitor Management
- Manage quarterly all-business communications events.
- Coordinate event planning, venue arrangements, facilities and supplier management.
- Host external visitors and clients, ensuring professional hospitality standards are maintained.
- Arrange meeting room facilities, catering requirements and visitor logistics.
Travel & Budget Coordination
- Oversee domestic and international travel arrangements for senior leaders and wider teams.
- Coordinate flights, accommodation, transport and itineraries.
- Monitor travel and event budgets, ensuring cost-effective planning and expenditure control.
- Process expenses and maintain accurate records of expenditure.
- Maintain accurate financial records relating to travel and events.
Operational Coordination
- Work collaboratively across departments to support operational delivery and communication.
- Ensure deadlines, actions and business priorities are effectively managed and delivered.
- Identify opportunities to improve administrative and communication processes.
- Maintain confidentiality and professionalism in all aspects of the role.
The summary of main duties & responsibilities is not intended to be an exhaustive list of tasks performed. You may be required to undertake additional duties as are necessary to promote the smooth and efficient running of the business.
Qualifications & Experience:
- Bachelor's degree or equivalent qualification required.
- Experience supporting international business operations.
- Experience working across multiple time zones and global teams.
- Knowledge of internal communications or employee engagement activities.
- Project coordination or operational support experience.
Business Communications & Executive Administrator in London employer: Pooky
At our Barnwood, Gloucester location, we pride ourselves on being an exceptional employer that values organisation, communication, and proactive problem-solving. Our part-time Business Communications & Executive Administrator role offers a unique opportunity to work closely with senior leaders, driving impactful projects while enjoying a supportive work culture that prioritises employee growth and well-being through benefits like a Health Cash Plan and retail discounts. Join us to be at the heart of a dynamic international business where your contributions will truly make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Business Communications & Executive Administrator in London
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like Pooky.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to Pooky in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Business Communications & Executive Administrator in London
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to Pooky through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of Pooky. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for Pooky’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at Pooky
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with Pooky. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
