At a Glance
- Tasks: Support the Head of RESP with diary management, event coordination, and onboarding new starters.
- Company: Join a vibrant team at a leading consultancy in a hybrid working environment.
- Benefits: Gain valuable experience, develop your skills, and enjoy a supportive workplace culture.
- Other info: Dynamic role with opportunities for personal growth and networking.
- Why this job: Make a real impact while enhancing your organisational and communication skills.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office; CRM experience is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Are you an organized and proactive individual with a passion for administrative excellence? Our client is seeking a dynamic Personal Assistant to support the Head of RESP and the RESP hub leadership team. This is a fantastic opportunity to play a vital role in an energetic environment where your contributions will make a real impact!
Key Responsibilities:
- Diary Management: Oversee the Head of RESP's busy schedule, organizing meetings with internal and external stakeholders and coordinating RESP team calls.
- Event Coordination: Plan and execute biannual team meetings, hub meetings, and the RESP Christmas party, including venue and accommodation arrangements.
- Leadership Meetings: Organize monthly RESP leadership meetings, managing room bookings, agendas, minutes, and action tracking.
- CRM Management: Update the CRM for the Head of RESP to ensure all information is current and accessible.
- Onboarding: Lead the onboarding process for new starters, ensuring a smooth and consistent experience while collaborating with other teams to resolve any issues.
- Workshop Support: Assist with external workshops, capturing outputs and facilitating successful outcomes.
- Calendar Management: Maintain the RESP team calendar, identifying and resolving scheduling conflicts proactively.
- Financial Processes: Handle purchase order and invoice processing, as well as expenses and annual leave approvals for the Head of RESP.
- Networking: Build strong relationships with other team coordinators to share best practices and ensure coverage during absences.
What We're Looking For:
- Proven experience managing a dynamic diary and working with various internal and external contacts.
- Exceptional organizational skills with the ability to liaise effectively with stakeholders at all levels.
- Strong time management skills, with a knack for prioritizing tasks in a fast-paced environment.
- Flexibility to adapt to changing priorities and a resilient approach to challenges.
- Excellent relationship-building abilities, both internally and externally.
- Strong communication skills to convey information clearly and effectively.
- Proficiency in Microsoft Office and Outlook is essential; experience with SharePoint and CRM is a plus.
Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
We use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Personal Assistant in Warwick employer: Pontoon
At our company, we pride ourselves on fostering a vibrant and inclusive work culture that values every employee's contributions. As a Personal Assistant in Warwick, you'll enjoy the benefits of hybrid working, a supportive team environment, and ample opportunities for professional growth, all while playing a crucial role in enhancing our operational efficiency. Join us to make a meaningful impact in a dynamic setting where your organisational skills will be truly appreciated.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Warwick
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential employers on LinkedIn. The more connections you make, the better your chances of landing that Personal Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and the team you'll be supporting. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence and polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Personal Assistant in Warwick
Some tips for your application 🫡
Show Off Your Organisational Skills:As a Personal Assistant, being organised is key! Make sure your application highlights your experience in managing busy diaries and coordinating events. We want to see how you can keep things running smoothly!
Tailor Your Application:Don’t just send a generic CV! Take the time to tailor your application to the role. Mention specific experiences that relate to diary management, event coordination, and stakeholder communication. It shows us you’re genuinely interested!
Be Clear and Concise:When writing your application, clarity is crucial. Use straightforward language and get to the point quickly. We appreciate applicants who can communicate effectively, just like you’ll need to in this role!
Apply Through Our Website:We encourage you to apply through our website for the best chance of success. It’s super easy and ensures your application goes directly to us. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Pontoon
✨Master the Diary Management
Since diary management is a key responsibility, make sure to prepare by understanding how to effectively prioritise and organise schedules. Familiarise yourself with tools like Outlook and think of examples where you've successfully managed multiple calendars or appointments.
✨Showcase Your Organisational Skills
Be ready to discuss specific instances where your organisational skills made a difference. Whether it was planning an event or coordinating meetings, have a few stories up your sleeve that highlight your ability to juggle tasks and keep everything running smoothly.
✨Build Rapport with Stakeholders
Strong relationship-building abilities are crucial for this role. During the interview, demonstrate your communication skills by engaging with the interviewer. Ask questions about their team dynamics and share how you’ve successfully collaborated with various stakeholders in the past.
✨Prepare for Flexibility and Challenges
This role requires adaptability, so be prepared to discuss how you've handled changing priorities or unexpected challenges. Think of examples where you remained resilient and found solutions under pressure, showcasing your proactive approach to problem-solving.
