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- Tasks: Support the EMEA Head of Equities with organisation and communication in a fast-paced environment.
- Company: Join a high-profile banking client known for its inclusive culture.
- Benefits: Gain valuable experience in finance with potential for contract extension.
- Why this job: Be at the heart of trading operations and develop your professional skills.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills required.
- Other info: Work on-site in London, Monday to Friday, with flexible hours.
The predicted salary is between 36000 - 60000 £ per year.
6 Month Contract (Initial)
London
On Site Working
We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for a Trade Floor Executive Assistant to join their team for an initial 6-month contract. However, there may be scope for extension.
Role Overview:
We have an exciting opportunity for an Executive Assistant to provide support to the EMEA Head of Equities. This role requires exceptional organisational skills, resilience, and the ability to manage ever-changing priorities in a fast-paced environment. The successful candidate will be a proactive team player with excellent communication skills and the ability to engage confidently at all levels internally and externally.
Key Responsibilities:
- Professionally handle calls and ensure accurate messaging.
- Arrange complex domestic and international travel itineraries.
- Manage expenses using the internal expense management system (Concur).
- Regular interaction with senior colleagues, external clients, Executive Committee members, and Board members.
- Handle confidential material.
- Extensive diary management, including scheduling meetings and prioritising tasks to ensure smooth daily operations.
- Organise and coordinate internal and client meetings/events.
- Ensure full phone coverage for senior management.
- Raise purchase requests for hardware/software requirements.
- Process invoices in Ariba.
- Support additional projects as required.
Skills & Experience:
- Proficiency in Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint).
- Self-starter with a professional approach, resilient under pressure, and able to manage conflicting priorities.
- Excellent planning, organisational, and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work efficiently in a fast-paced environment, both independently and as part of a team.
- Quick learner with the ability to process new tasks effectively.
- Demonstrates integrity, confidentiality, and trust at all times.
- Good conduct and sound judgment.
- Good experience within the financial services industry, ideally with exposure to a trading floor environment.
Location:
This role requires candidates to work from the clients London office 5 days a week.
Working hours:
Working hours are 08:00 to 18:00 with some flex where required.
If you feel that this is a role that would suit you then please apply today.
If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
Pontoon Solutions are an equal opportunities company.
Trade Floor Executive Assistant employer: Pontoon
Contact Detail:
Pontoon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Floor Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance industry, especially those who have experience on the trading floor. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Understand their values and how they align with yours. This will help you showcase your fit for the role and impress the hiring team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to engage confidently with senior colleagues and clients. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Trade Floor Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Trade Floor Executive Assistant role. Highlight relevant experience, especially in managing diaries and handling confidential information, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and ability to thrive under pressure. Mention specific examples that demonstrate your proactive approach and communication skills.
Be Professional and Concise: When filling out your application, keep it professional but concise. Make sure to proofread for any typos or errors, as attention to detail is crucial for this role. We want to see that you can communicate clearly and effectively!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at StudySmarter.
How to prepare for a job interview at Pontoon
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Trade Floor Executive Assistant. Familiarise yourself with tasks like diary management, travel arrangements, and expense processing. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Highlight your experience with tools like Microsoft Office Suite and any relevant systems like Concur or Ariba to demonstrate your technical proficiency.
✨Communicate Effectively
Since this role involves regular interaction with senior colleagues and clients, practice articulating your thoughts clearly and professionally. Use examples from your past experiences to illustrate your excellent communication skills and ability to engage at all levels.
✨Demonstrate Your Resilience
The banking environment can be intense, so be prepared to discuss how you've handled pressure and adapted to changing priorities. Share stories that showcase your proactive approach and ability to maintain a high level of accuracy and attention to detail, even when things get hectic.
