At a Glance
- Tasks: Manage project documentation for large-scale infrastructure projects with attention to detail.
- Company: Join a dynamic PMO Team in a supportive and innovative environment.
- Benefits: Competitive pay, hybrid working, and opportunities for travel.
- Other info: Flexible working with excellent career growth opportunities.
- Why this job: Make a real impact in Document Management while developing your skills.
- Qualifications: Experience with Electronic Document Management Systems and strong communication skills.
The predicted salary is between 35000 - 40000 € per year.
Contract: 6 months
Pay Rate: £350 - £400 (Umbrella)
Location: Bristol, Cardiff, Swansea (Hybrid - 3 days in the office)
Are you ready to take your career to the next level? Join our dynamic PMO Team as a Document Controller! In this exciting role, you will play a crucial part in managing project documentation across large-scale infrastructure projects. Your meticulous attention to detail and strong communication skills will ensure that Document Management processes are followed to the letter. This is a fantastic opportunity for you to develop your existing skills while working with a diverse range of stakeholders both internally and externally.
Key Responsibilities:
- Maintain accurate records of all documents, ensuring adherence to data security and Document Control Procedures.
- Act as the single point of contact for all project Document Management matters.
- Deliver essential reports to the Project Delivery Team and Management to demonstrate compliance with QA requirements.
- Document, implement, and maintain secure data information flow processes.
- Provide first-line assurance for information quality when interfacing with Contractors, Vendors, and Subcontractors.
- Support and deliver training on the use of the Electronic Document Management System (EDMS).
- Manage the issue, receipt, and acknowledgment of project documentation.
- File and archive all documents within the secure EDMS system.
- Ensure document control for all confidential documentation.
- Review documents and contracts for compliance.
- Develop and administer SharePoint sites for collaboration.
What We're Looking For:
We need someone who is not just skilled but passionate about Document Management! Here's what you'll bring to the table:
- Proven experience with at least one Electronic Document Management System (Aconex or Opentext).
- Strong Document Management skills in project management environments.
- Competency in MS Office applications and extensive knowledge of SharePoint site administration.
- Excellent verbal and written communication skills.
- Ability to build strong relationships with clients and engage with teams at all levels.
- A self-starter with exceptional organizational skills and an eye for detail.
- Experience in authoring and reviewing processes and work instruction documents.
- Familiarity with large-scale data migration activities.
Why Join Us?
This role is more than just a job; it's an opportunity to thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while contributing to projects that matter. Plus, you'll have the chance for occasional travel to operational sites and even international travel!
Are you excited about making a difference in Document Management? If you have the skills and enthusiasm we're looking for, we want to hear from you! Apply today and let's embark on this journey together!
Document Controller in Swansea employer: Pontoon
Join our dynamic PMO Team as a Document Controller in the vibrant cities of Bristol, Cardiff, or Swansea, where you'll thrive in a supportive and innovative environment. Enjoy the flexibility of hybrid working while developing your skills and contributing to impactful infrastructure projects, all within a culture that values diversity and inclusion. With opportunities for occasional travel and a commitment to employee growth, this role is not just a job; it's a chance to make a meaningful difference in Document Management.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Electronic Document Management Systems. Be ready to discuss your experience with Aconex or Opentext, and think of examples that showcase your attention to detail and communication skills.
✨Tip Number 3
Showcase your organisational skills! Create a portfolio that highlights your past projects and how you managed documentation. This will not only impress potential employers but also give you a chance to talk about your achievements during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are proactive and eager to join our team!
We think you need these skills to ace Document Controller in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Electronic Document Management Systems and any relevant project management skills. We want to see how your background aligns with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for Document Management and explain why you're the perfect fit for our team. Don't forget to mention your strong communication skills and attention to detail!
Showcase Your Skills:In your application, be sure to showcase your proficiency in MS Office and SharePoint site administration. We love seeing examples of how you've used these tools in past roles, so don't hold back!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Let's get started on this journey together!
How to prepare for a job interview at Pontoon
✨Know Your Document Management Systems
Make sure you brush up on your knowledge of Electronic Document Management Systems, especially Aconex or Opentext. Be ready to discuss your experience with these systems and how you've used them in past projects.
✨Showcase Your Attention to Detail
As a Document Controller, attention to detail is key. Prepare examples from your previous roles where your meticulous nature helped avoid errors or improved processes. This will demonstrate your fit for the role.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully engaged with stakeholders at different levels.
✨Familiarise Yourself with SharePoint
Since you'll be developing and administering SharePoint sites, it’s crucial to know your way around it. If you have specific examples of how you've used SharePoint in the past, be ready to share those during the interview.
