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- Tasks: Support the EMEA Head of Equities with organisation and communication in a fast-paced environment.
- Company: Join a high-profile banking client known for its inclusive culture.
- Benefits: Gain valuable experience in finance with potential for contract extension.
- Why this job: Be at the heart of trading operations and develop your professional skills.
- Qualifications: Proficiency in Microsoft Office and strong organisational skills required.
- Other info: Work on-site in London, Monday to Friday, with flexible hours.
6 Month Contract (Initial)
London
On Site Working
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for a Trade Floor Executive Assistant to join their team for an initial 6-month contract. However, there may be scope for extension.
Role Overview:
We have an exciting opportunity for an Executive Assistant to provide support to the EMEA Head of Equities. This role requires exceptional organisational skills, resilience, and the ability to manage ever-changing priorities in a fast-paced environment. The successful candidate will be a proactive team player with excellent communication skills and the ability to engage confidently at all levels internally and externally.
Key Responsibilities:
- Professionally handle calls and ensure accurate messaging.
- Arrange complex domestic and international travel itineraries.
- Manage expenses using the internal expense management system (Concur).
- Regular interaction with senior colleagues, external clients, Executive Committee members, and Board members.
- Handle confidential material.
- Extensive diary management, including scheduling meetings and prioritising tasks to ensure smooth daily operations.
- Organise and coordinate internal and client meetings/events.
- Ensure full phone coverage for senior management.
- Raise purchase requests for hardware/software requirements.
- Process invoices in Ariba.
- Support additional projects as required.
Skills & Experience:
- Proficiency in Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint).
- Self-starter with a professional approach, resilient under pressure, and able to manage conflicting priorities.
- Excellent planning, organisational, and interpersonal skills.
- High level of accuracy and attention to detail.
- Ability to work efficiently in a fast-paced environment, both independently and as part of a team.
- Quick learner with the ability to process new tasks effectively.
- Demonstrates integrity, confidentiality, and trust at all times.
- Good conduct and sound judgment.
- Good experience within the financial services industry, ideally with exposure to a trading floor environment.
Location:
This role requires candidates to work from the clients London office 5 days a week.
Working hours:
Working hours are 08:00 to 18:00 with some flex where required.
If you feel that this is a role that would suit you then please apply today. If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
Pontoon Solutions are an equal opportunities company.
Trade Floor Executive Assistant in London employer: Pontoon
Contact Detail:
Pontoon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Floor Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work in banking or as executive assistants. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing what makes them tick will help you tailor your answers and show you're the perfect fit for their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to engage confidently with senior colleagues and clients. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Trade Floor Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Trade Floor Executive Assistant role. Highlight relevant experience, especially in managing diaries and handling confidential information, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for the fast-paced environment and how your skills align with the responsibilities outlined in the job description.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office Suite and any experience you have in the financial services industry. These skills are crucial for the role, so make them stand out in your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Pontoon
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Trade Floor Executive Assistant. Familiarise yourself with tasks like diary management, travel arrangements, and expense processing. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your exceptional organisational abilities.
✨Demonstrate Your Communication Prowess
As this role involves regular interaction with senior colleagues and clients, practice articulating your thoughts clearly and professionally. Consider conducting mock interviews with a friend or using video tools to refine your communication style and ensure you come across as confident and engaging.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle confidential information and manage unexpected changes. Think of scenarios where you've had to demonstrate integrity and sound judgment, and be prepared to discuss how you navigated those situations effectively.
