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- Tasks: Support the Infrastructure Delivery team with administrative tasks and ensure smooth project operations.
- Company: Join a forward-thinking utilities company that values collaboration and innovation.
- Benefits: Hybrid work model, skill development opportunities, and a vibrant team culture.
- Other info: Dynamic role with opportunities for career growth and meaningful contributions.
- Why this job: Make a real impact in the utilities sector while growing your administrative skills.
- Qualifications: Experience with Fast Draft, Excel, and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: London / Bristol (Hybrid, 2 days in the office per week)
Contract Length: 12 Months
Are you ready to take your administrative skills to the next level in the utilities industry? Our client is on the lookout for a dynamic Project Administrator to support their Infrastructure Delivery team! If you thrive in a fast-paced environment and enjoy collaborating with diverse teams, this opportunity is for you!
Key Responsibilities:
- Process incoming change requests and access forms with meticulous attention to detail, ensuring accuracy while liaising with relevant departments.
- Address contractor queries regarding Fast Draft and Change Control processes.
- Monitor and allocate incoming items efficiently within the dedicated inbox.
- Provide ad-hoc Fast Draft support and training to Project Managers and Quantity Surveyors, covering PMI, Compensation Events, and Early Warning Notices.
- Assist in regular contractual audit processes as needed.
- Maintain accurate data logs and contract management records at all times.
- Support the Infrastructure Delivery team with Purchase Order requisitions.
- Order PPE, mobile phones, and other necessities for team members via the in-house COUPA system.
- Offer additional contractual administrative support to the Customer Connections team when required.
- Organize team events and meetings to foster collaboration.
- Create and send reports using Power BI and Fast Draft as needed.
- Issue contractor communications promptly and professionally.
What We're Looking For:
- Familiarity with Fast Draft or experience with online database systems.
- Proficiency in Excel, with an efficient approach to data management.
- Experience with NEC contracts or dealing with Change Control, particularly from a Fast Draft perspective.
- Knowledge of Power BI, including report generation for monthly management information.
- Strong communication skills for effective interaction with stakeholders.
- Any background with Purchase Orders or finance processes is a plus.
- Experience organizing meetings, travel arrangements, or similar administrative tasks.
- A collaborative spirit, with the ability to work across various teams.
- Understanding of governance around sensitive information.
Why Join Us?
This is not just another administrative role! You will be at the heart of our operations, ensuring seamless communication and efficiency. You'll have the chance to grow your skills, contribute to meaningful projects, and make a real impact in the utilities sector.
Ready to Make a Difference?
If you are enthusiastic, detail-oriented, and ready to support a fantastic team, we want to hear from you! Apply today and embark on a rewarding career journey with our client. Let's shape the future of utilities together!
Project Admin in London employer: Pontoon
Contact Detail:
Pontoon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Admin in London
✨Tip Number 1
Network like a pro! Reach out to people in the utilities industry, especially those who work in project administration. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to project administration. Think about your experiences with Fast Draft and NEC contracts, and be ready to share specific examples that highlight your skills.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with tools like Power BI and Excel before your interview. Being able to discuss how you’ve used these tools in past roles will definitely impress potential employers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Project Admin in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Admin role. Highlight your familiarity with Fast Draft, Excel, and any relevant administrative tasks to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed projects or supported teams in the past – we love a good story!
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application is clear and professional. Use concise language and check for any typos – we want to see your attention to detail right from the start!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Pontoon
✨Know Your Tools
Familiarise yourself with Fast Draft and Power BI before the interview. Being able to discuss your experience with these tools will show that you're proactive and ready to hit the ground running.
✨Showcase Your Attention to Detail
Prepare examples of how you've managed data or processed requests accurately in previous roles. Highlighting your meticulous nature will resonate well, especially since the role requires precision in handling change requests and data logs.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Since strong communication skills are essential for this position, consider role-playing common interview questions with a friend to refine your responses.
✨Demonstrate Team Spirit
Think of instances where you've collaborated with diverse teams or organised events. Sharing these experiences will illustrate your ability to work well with others, which is crucial for supporting the Infrastructure Delivery team.