At a Glance
- Tasks: Support the Infrastructure Delivery team with administrative tasks and ensure smooth project operations.
- Company: Join a forward-thinking consultancy in the utilities sector with a focus on inclusivity.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Collaborative environment with a commitment to diversity and inclusion.
- Why this job: Be part of a dynamic team and make a real impact in the utilities industry.
- Qualifications: Experience with Fast Draft, Excel, and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: London / Bristol (Hybrid, 2 days in the office per week)
Contract Length: 12 Months
Are you ready to take your administrative skills to the next level in the utilities industry? Our client is on the lookout for a dynamic Project Administrator to support their Infrastructure Delivery team! If you thrive in a fast‑paced environment and enjoy collaborating with diverse teams, this opportunity is for you!
Key Responsibilities
- Process incoming change requests and access forms with meticulous attention to detail, ensuring accuracy while liaising with relevant departments.
- Address contractor queries regarding Fast Draft and Change Control processes.
- Monitor and allocate incoming items efficiently within the dedicated inbox.
- Provide ad‑hoc Fast Draft support and training to Project Managers and Quantity Surveyors, covering PMI, Compensation Events, and Early Warning Notices.
- Assist in regular contractual audit processes as needed.
- Maintain accurate data logs and contract management records at all times.
- Support the Infrastructure Delivery team with Purchase Order requisitions.
- Order PPE, mobile phones, and other necessities for team members via the in‑house COUPA system.
- Offer additional contractual administrative support to the Customer Connections team when required.
- Organise team events and meetings to foster collaboration.
- Create and send reports using Power BI and Fast Draft as needed.
- Issue contractor communications promptly and professionally.
What We’re Looking For
- Familiarity with Fast Draft or experience with online database systems.
- Proficiency in Excel, with an efficient approach to data management.
- Experience with NEC contracts or dealing with Change Control, particularly from a Fast Draft perspective.
- Knowledge of Power BI, including report generation for monthly management information.
- Strong communication skills for effective interaction with stakeholders.
- Any background with Purchase Orders or finance processes is a plus.
- Experience organising meetings, travel arrangements, or similar administrative tasks.
- A collaborative spirit, with the ability to work across various teams.
- Understanding of governance around sensitive information.
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Project Admin in Bristol employer: Pontoon
Join a forward-thinking company that values collaboration and diversity, offering a dynamic work environment in London or Bristol. As a Project Administrator, you'll benefit from a hybrid working model, competitive remuneration, and opportunities for professional growth within the utilities sector. Our inclusive culture fosters innovation and supports your development, making it an excellent place to advance your career while contributing to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Project Admin in Bristol
✨Tip Number 1
Network like a pro! Reach out to your connections in the utilities industry and let them know you're on the hunt for a Project Admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your skills sharp! Brush up on your Fast Draft and Power BI knowledge, as these are key for the role. Consider taking a quick online course or watching tutorials to boost your confidence before interviews.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to project administration and change control. Role-play with a friend or use mock interview tools to get comfortable with your responses.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Project Admin in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Project Admin role. Highlight your familiarity with Fast Draft, Excel, and any relevant administrative tasks to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this position. Share specific examples of how you've successfully managed projects or supported teams in the past, especially in fast-paced environments.
Showcase Your Communication Skills:Since strong communication is key for this role, make sure your application is clear and professional. Use concise language and check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at Pontoon
✨Know Your Tools
Familiarise yourself with Fast Draft and Power BI before the interview. Being able to discuss your experience with these tools will show that you're ready to hit the ground running and can handle the technical aspects of the role.
✨Showcase Your Attention to Detail
Since the role requires meticulous attention to detail, prepare examples from your past work where you successfully managed data or processed requests accurately. This will demonstrate your ability to maintain high standards in a fast-paced environment.
✨Communicate Effectively
Practice articulating your thoughts clearly and confidently. Strong communication skills are essential for this position, so be ready to discuss how you've effectively interacted with stakeholders in previous roles.
✨Be a Team Player
Highlight your collaborative spirit by sharing experiences where you worked across different teams. This will resonate well with the company's emphasis on teamwork and support within the Infrastructure Delivery team.
