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- Tasks: Support day-to-day facilities activities and manage logistics across multiple UK office locations.
- Company: Join a dynamic team in a hands-on operational role with a focus on variety and travel.
- Benefits: Earn £16.48 per hour, enjoy a company van, fuel card, and paid expenses.
- Why this job: Make a real impact by keeping workspaces safe, functional, and well-maintained.
- Qualifications: Strong organisational skills, practical maintenance abilities, and a clean UK driving licence required.
- Other info: Ideal for those who thrive in fast-paced environments and enjoy diverse tasks.
The predicted salary is between 13 - 16 £ per hour.
£16.48 per hour
6-month contract
Midlands-based role (expenses paid from the base location)
Company van + fuel card provided
This role supports the wider Estates and Facilities function, covering multiple office locations across the UK. With over 90+ sites and ongoing movement across the estate, this is a hands-on operational role ideal for someone practical, organised and comfortable working across different environments.
About the role
You will play a key part in supporting day-to-day facilities activity, office closures, furniture moves, warehouse logistics and general site support. You will work closely with the Senior Project Manager and Facilities Managers across the country, helping keep spaces safe, functional and well-maintained. This role suits someone who enjoys variety, travel and hands-on work and is confident driving a van between different locations.
What you will be doing
- Supporting office closures, including moving furniture to the warehouse and delivering items to various UK locations.
- Driving to multiple sites (company van and fuel card provided) to pick up, drop off and transport office items.
- Carrying out basic maintenance tasks: décor, fitting small items, light handyperson work and basic electrics.
- Overseeing small on-site clearance projects - working with third parties to ensure offices are cleared, cleaned and handed back correctly.
- Coordinating with Facilities Managers present on most sites.
- Managing collections and deliveries in line with planned schedules and timelines.
- Updating inventory logs (approx. once a month).
- Supporting basic admin tasks such as keeping systems updated and tracking site activity.
What you need to bring
- Strong organisational skills and confidence managing day-to-day tasks independently.
- A practical approach with the ability to handle basic maintenance and fittings.
- Confidence driving a van across regions (clean UK licence required).
- Flexibility - sites span Hampshire, Bristol, Newcastle and other areas, with a London base location.
- Comfortable using internal systems and applications, with the ability to learn new tools.
- Clear communication skills and a polite, personable approach - this is essential.
- Ability to work in a fast-moving facilities environment with frequent changes across the estate.
Nice to have
- Experience in facilities, maintenance, estates, logistics or warehouse operations.
- Experience overseeing third-party activity or small site works.
- Previous work across multi-site environments.
Facilities Project Coordinator in Birmingham employer: Pontoon
Contact Detail:
Pontoon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Project Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to people in the facilities and project management sectors. Attend local events or join online groups where you can connect with industry professionals. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Get your hands dirty! If you can, volunteer for projects or tasks that involve facilities management. This not only boosts your CV but also gives you real-world experience that can impress potential employers.
✨Tip Number 3
Show off your skills! When you get an interview, be ready to discuss specific examples of how you've handled logistics, maintenance, or multi-site coordination. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Tip Number 4
Apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're genuinely interested in working with us. Don’t miss out on the chance to land that Facilities Project Coordinator role!
We think you need these skills to ace Facilities Project Coordinator in Birmingham
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your strong organisational skills in your application. We want to see how you manage day-to-day tasks and keep everything running smoothly, especially in a fast-paced environment like ours.
Be Practical and Hands-On: Since this role is all about being practical, don’t forget to mention any hands-on experience you have with maintenance or logistics. We love candidates who can roll up their sleeves and get stuck in!
Communicate Clearly: Clear communication is key in our team. Use your application to demonstrate your ability to communicate effectively, whether it’s through your writing style or by sharing examples of how you've worked well with others.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Pontoon
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like supporting office closures and managing collections. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or projects. Think about times when you coordinated logistics or handled maintenance tasks effectively.
✨Demonstrate Your Practical Approach
This position is hands-on, so be prepared to discuss your practical skills. Talk about any experience you have with basic maintenance or working in facilities. If you’ve done similar work before, share specific examples that highlight your ability to tackle hands-on tasks.
✨Communicate Clearly and Confidently
Clear communication is essential for this role, especially when coordinating with Facilities Managers and third parties. Practice articulating your thoughts clearly and politely. You might even want to prepare a few questions to ask them, showing your interest and engagement.