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- Tasks: Support leadership, manage schedules, and organise events to keep the office running smoothly.
- Company: Join a vibrant organisation in Bromley with a dynamic team culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a real impact while enhancing your organisational and communication skills.
- Qualifications: Strong communication skills and proficiency in MS Office required.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
The predicted salary is between 28800 - 43200 £ per year.
Location: Bromley, Greater London
Contract Type: Fixed Term Contract (12 Months)
Working Pattern: Full Time
Are you an organized, proactive individual with a knack for keeping things running smoothly? Our client is seeking an enthusiastic Administrative Assistant to join their dynamic team in Bromley! This is your chance to make a significant impact within a vibrant organization, where your talents will shine.
Key Responsibilities
- Scheduling & Calendar Management: Coordinate meetings and manage calendars to optimize the time of our managers.
- Meeting Preparation: Compile and organize documents and materials for meetings to ensure everything is ready for success.
- Event Planning: Help organize meetings, events, and catering to create memorable experiences.
- Purchasing & Supply Management: Utilize Ariba for efficient purchasing and supply chain management.
- Resource Management: Assist with onboarding new hires, managing leavers, and resource allocations.
- Travel Planning: Create detailed travel itineraries to keep our team moving smoothly.
- Expense Management: Track expenses and maintain organizational charts.
- Visitor Management: Ensure a warm welcome for visitors and manage access protocols.
- Communication: Distribute organizational communications and reminders regarding trainings and surveys.
What We’re Looking For
Our ideal candidate is not only resourceful and adaptable but also thrives in a fast‑paced environment.
Key Qualifications Include
- Communication Skills: Strong written and verbal communication skills to interact with senior executives and team members.
- Technical Proficiency: Must be proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with Bank of America systems such as Concur and Ariba.
- Attention to Detail: A meticulous approach to tasks and an ability to juggle multiple priorities in a deadline‑driven environment.
- Problem Solver: Proactively identify and resolve potential conflicts or issues, maintaining confidentiality at all times.
- Positive Attitude: A polished, enthusiastic demeanor that brings energy to the workplace.
Admin Assistant employer: Pontoon
Contact Detail:
Pontoon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Admin Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Polish up your LinkedIn profile! Make sure it reflects your skills and experience relevant to the Administrative Assistant position. Connect with industry professionals and engage with content to boost your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions and scenarios related to the role. Think about how your organisational skills and attention to detail can shine through in your answers.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for the role and the company. Don’t miss out on this opportunity!
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your organisational skills and any relevant experience that shows you can keep things running smoothly. We want to see how you can make an impact!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and the company. Mention specific skills like calendar management or event planning that align with what we're looking for.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors. We love attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you in front of the right people. Don’t miss out on this opportunity!
How to prepare for a job interview at Pontoon
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and qualifications required for the Administrative Assistant role. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Admin Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed schedules, coordinated meetings, or handled multiple tasks simultaneously. This will demonstrate your ability to keep things running smoothly.
✨Brush Up on Technical Skills
Make sure you’re comfortable with MS Office and any specific systems mentioned in the job description, like Ariba or Concur. If you can, practice using these tools before the interview so you can confidently discuss your technical proficiency.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, or specific projects you might be involved in. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.
