Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the PMO with admin tasks and assist senior management as a Personal Assistant.
- Company: Join a leading utilities company in Warwick, focused on innovative solutions.
- Benefits: Enjoy a hybrid work model with 2 days onsite and a supportive, inclusive environment.
- Why this job: Be part of a dynamic team where every day brings new challenges and opportunities.
- Qualifications: Previous experience in admin roles, strong organizational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for proactive individuals who thrive in fast-paced settings.
The predicted salary is between 30000 - 42000 £ per year.
PMO Administrator / Personal Assistant
Location: Warwick (Hybrid: 2 days per week onsite)
Company: Leading Utilities Company
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
My client is a forward-thinking utilities company based in Warwick, dedicated to delivering innovative solutions that power the nation. As they grow and evolve, they are looking for a dynamic and organized individual to join our team as a PMO Administrator / Personal Assistant. This hybrid role is key to ensuring the smooth operation of our Project Management Office (PMO) while providing essential support to senior leadership.
The Role:
As a PMO Administrator / Personal Assistant, you will split your time between supporting the PMO with administrative tasks and providing high-level personal assistant support to senior management. This is an exciting opportunity to work in a fast-paced, collaborative environment where no two days are the same.
Key Responsibilities:
PMO Administration (70%)
- Support the PMO in tracking and reporting project progress, risks, and issues.
- Manage and maintain project documentation, ensuring all records are up-to-date and easily accessible.
- Coordinate and schedule project meetings, including preparing agendas and minutes.
- Assist with the preparation of presentations and reports for stakeholders.
- Act as a point of contact for the PMO, responding to queries and providing information as required.
Personal Assistant (30%)
- Provide comprehensive diary management for senior management, scheduling appointments and managing conflicts.
- Organize travel arrangements, including booking transport and accommodation.
- Handle confidential correspondence, emails, and communications on behalf of senior leaders.
- Assist with event planning and coordination, such as team offsites or workshops.
- Manage expense claims and purchase orders.
About You:
We are looking for someone who is proactive, organized, and able to juggle multiple priorities with ease. You’ll be a natural problem-solver with exceptional attention to detail and strong communication skills.
Essential Skills & Experience:
- Previous experience in a similar PMO Administrator, Personal Assistant, or administrative role.
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and exercise discretion.
Desirable:
- Experience working in the utilities or infrastructure sector.
- Familiarity with project management tools and methodologies (e.g., MS Project, Jira).
If you have not had a response within a 48 hour period, please assume that you have been unsuccessful on this occasion
PMO Admin/PA employer: Pontoon Solutions
Contact Detail:
Pontoon Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PMO Admin/PA
✨Tip Number 1
Familiarize yourself with project management tools like MS Project or Jira. Having a solid understanding of these tools will not only help you in the role but also show us that you're proactive and ready to hit the ground running.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. We love to see candidates who can juggle priorities effectively!
✨Tip Number 3
Since this role involves supporting senior management, practice your communication skills. Being able to convey information clearly and concisely is key, so consider mock scenarios where you might need to present updates or handle queries.
✨Tip Number 4
Research our company and the utilities sector. Understanding our mission and the challenges we face will help you stand out as a candidate who is genuinely interested in contributing to our team.
We think you need these skills to ace PMO Admin/PA
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the PMO Administrator / Personal Assistant position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience you have in PMO administration or as a personal assistant. Be specific about your organizational skills and how you've successfully managed multiple tasks in past roles.
Showcase Communication Skills: Since excellent written and verbal communication skills are essential for this role, provide examples in your application that demonstrate your ability to communicate effectively, whether through reports, presentations, or correspondence.
Tailor Your Application: Customize your cover letter to reflect your enthusiasm for the role and the company. Mention why you are interested in working for a forward-thinking utilities company and how your skills align with their mission.
How to prepare for a job interview at Pontoon Solutions
✨Showcase Your Organizational Skills
As a PMO Administrator / Personal Assistant, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples from your past experiences where you successfully juggled various responsibilities and maintained organization.
✨Demonstrate Communication Proficiency
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated with team members or stakeholders in previous positions.
✨Familiarize Yourself with Project Management Tools
If you have experience with project management tools like MS Project or Jira, make sure to highlight this during the interview. If not, take some time to familiarize yourself with these tools, as it shows your initiative and willingness to learn.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think about potential challenges you might face in the role and how you would address them, especially in a fast-paced environment.
