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- Tasks: Support leadership, manage schedules, and organise events to keep the office running smoothly.
- Company: Join a vibrant organisation in Bromley with a dynamic team culture.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Make a real impact while enhancing your organisational and communication skills.
- Qualifications: Strong communication skills and proficiency in MS Office required.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
The predicted salary is between 28800 - 43200 £ per year.
Location: Bromley, Greater London
Contract Type: Fixed Term Contract (12 Months)
Working Pattern: Full Time
Are you an organized, proactive individual with a knack for keeping things running smoothly? Our client is seeking an enthusiastic Administrative Assistant to join their dynamic team in Bromley! This is your chance to make a significant impact within a vibrant organization, where your talents will shine.
Key Responsibilities:
- Scheduling & Calendar Management: Coordinate meetings and manage calendars to optimize the time of our managers.
- Meeting Preparation: Compile and organize documents and materials for meetings to ensure everything is ready for success.
- Event Planning: Help organize meetings, events, and catering to create memorable experiences.
- Purchasing & Supply Management: Utilize Ariba for efficient purchasing and supply chain management.
- Resource Management: Assist with onboarding new hires, managing leavers, and resource allocations.
- Travel Planning: Create detailed travel itineraries to keep our team moving smoothly.
- Expense Management: Track expenses and maintain organizational charts.
- Visitor Management: Ensure a warm welcome for visitors and manage access protocols.
- Communication: Distribute organizational communications and reminders regarding trainings and surveys.
What We’re Looking For:
Our ideal candidate is not only resourceful and adaptable but also thrives in a fast-paced environment. Key qualifications include:
- Communication Skills: Strong written and verbal communication skills to interact with senior executives and team members.
- Technical Proficiency: Must be proficient in MS Office (Outlook, Word, Excel, PowerPoint) and familiar with Bank of America systems such as Concur and Ariba.
- Attention to Detail: A meticulous approach to tasks and an ability to juggle multiple priorities in a deadline‑driven environment.
- Problem Solver: Proactively identify and resolve potential conflicts or issues, maintaining confidentiality at all times.
- Positive Attitude: A polished, enthusiastic demeanor that brings energy to the workplace.
Administrative Assistant in Bromley employer: Pontoon Solutions
Contact Detail:
Pontoon Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Bromley
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Polish up your LinkedIn profile! Make sure it reflects your skills and experience relevant to the Administrative Assistant position. Connect with industry professionals and engage with content to boost your visibility.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to the role. Think about how your organisational skills and attention to detail can shine through in your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Administrative Assistant in Bromley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Administrative Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience with scheduling or event planning.
Craft a Compelling Cover Letter: Use your cover letter to showcase your enthusiasm for the position and the company. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description.
Show Off Your Communication Skills: Since strong communication is key for this role, ensure your written application is clear, concise, and free of errors. This is your chance to demonstrate your ability to communicate effectively right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Pontoon Solutions
✨Master the Job Description
Before your interview, take a deep dive into the job description. Understand the key responsibilities and qualifications required for the Administrative Assistant role. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is crucial. Prepare examples of how you've successfully managed calendars, coordinated meetings, or planned events in the past. Bring these stories to life during your interview to demonstrate your proactive approach.
✨Brush Up on Technical Skills
Make sure you're comfortable with MS Office and any specific systems mentioned, like Ariba and Concur. If you have experience with these tools, be ready to discuss how you've used them effectively in previous roles. If not, consider doing a quick online tutorial to familiarise yourself.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, company culture, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
