At a Glance
- Tasks: Support daily operations, manage logistics, and optimise inventory systems in a fast-paced startup.
- Company: Join a dynamic startup with a collaborative culture and a small, passionate team.
- Benefits: Competitive salary, birthday day off, and opportunities for professional growth.
- Other info: Enjoy a high level of ownership and the chance to grow with the company.
- Why this job: Make a real impact while developing your skills in a hands-on role.
- Qualifications: 1-3 years in operations or administration; tech-savvy and detail-oriented.
The predicted salary is between 25000 - 35000 £ per year.
We are a fast‑growing startup of 15 people looking for a highly organized, tech‑savvy individual to support our day‑to‑day administrative and logistical needs. This role is critical to keeping the business running smoothly across fulfillment, inventory management, office administration, and founder support. You’ll be hands‑on with physical operations (packaging and fulfillment), systems upkeep (inventory systems and cross‑department workflows), and administrative execution. This is an ideal role for someone who enjoys structure, problem‑solving, and making processes more efficient in a startup environment.
Operations, Logistics & Fulfillment
- Support in developing scaling logistics strategy - how can we improve efficiency and cost across inbound and outbound logistics?
- Manage order fulfillment from start to finish, including picking, packing, labeling, and shipping small order volumes.
- Identify best 3PL or freight companies to onboard.
- Identify most cost‑effective solutions for storing and shipping of goods.
- Liaison with freight forwarders, customs clearance agents and home office to ensure smooth shipments (complete all necessary documents).
- Ensure orders are shipped accurately, on time, and with attention to detail.
- Coordinate with internal teams (sales, product, agriculture, finance) to resolve fulfillment or order issues.
- Monitor fulfillment performance and suggest improvements to speed, accuracy, and cost.
Inventory & Supply Chain
- Manage, maintain and optimise Ponda’s inventory management system as needed.
- Ensure inventory systems are accurate and shared across departments.
- Track inventory levels, identify low‑stock risks, and coordinate reordering.
- Maintain clear documentation and processes for inventory flow and supply chain operations.
- Work with vendors, suppliers, and logistics partners as needed.
Administrative & Office Support
- Handle general office administration (supplies, organization, documentation, scheduling support).
- Support founders with administrative tasks such as scheduling, coordination, and follow‑ups.
- Maintain organized records, files, and operational documentation.
- Assist with internal process setup and cross‑team coordination.
Who You Are
- Exceptionally organized with strong attention to detail.
- Tech‑savvy and comfortable learning new tools and systems quickly.
- Proactive, resourceful, and able to work independently.
- Comfortable wearing multiple hats in a fast‑paced startup environment.
- Strong communicator who works well across teams.
- Reliable, hands‑on, and willing to jump in where needed.
Qualifications
- 1–3 years of experience in operations, administration, supply chain, or a related role.
- Experience with inventory management softwares, fulfillment tools, or logistics platforms is a plus.
- Comfortable using tools like Google Workspace, XERO, spreadsheets, project management software, and inventory systems.
- Startup or small‑team experience preferred.
What We Offer
- Opportunity to play a key role in a growing startup.
- High level of ownership and impact.
- Collaborative, fast‑moving team environment.
- Room to grow with the company as operations scale.
- Birthday day off!
Operations & Logistics Coordinator in Bristol employer: Ponda
Join our dynamic startup as an Operations & Logistics Coordinator, where you'll play a pivotal role in streamlining our logistics and administrative processes. We offer a collaborative work culture that values innovation and efficiency, alongside opportunities for personal and professional growth as we scale. Enjoy unique perks like a birthday day off and the chance to make a significant impact in a fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Operations & Logistics Coordinator in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and logistics processes so you can show off your knowledge and how you can contribute to making things more efficient.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you improved processes or tackled challenges. This will help you stand out as someone who can jump in and make an impact.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Operations & Logistics Coordinator in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Operations & Logistics Coordinator role. Highlight your organisational skills, tech-savviness, and any relevant experience in logistics or supply chain management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for our fast-paced startup. Share specific examples of how you've improved processes or solved problems in previous roles, and show your enthusiasm for joining our team.
Showcase Your Tech Skills:Since we're looking for someone who is comfortable with various tools and systems, mention any relevant software or platforms you've used. If you have experience with inventory management systems or project management tools, make sure to include that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Ponda
✨Know Your Logistics Inside Out
Make sure you brush up on logistics and operations concepts before the interview. Understand the basics of inventory management, order fulfillment, and how to optimise processes. Being able to discuss specific strategies for improving efficiency will show that you're not just familiar with the role but genuinely interested in making a difference.
✨Show Off Your Tech Skills
Since this role requires being tech-savvy, be prepared to talk about your experience with various tools and software. Familiarise yourself with inventory management systems and project management tools. If you've used Google Workspace or XERO, have examples ready to demonstrate how you’ve leveraged these tools to improve operations.
✨Be Ready to Problem-Solve
Expect questions that assess your problem-solving skills. Think of scenarios where you had to troubleshoot issues in logistics or operations. Prepare to share specific examples of how you identified problems and implemented solutions, especially in a fast-paced environment like a startup.
✨Communicate Clearly and Confidently
Strong communication is key in this role, so practice articulating your thoughts clearly. Be ready to explain how you would coordinate with different teams to resolve issues. Show that you can communicate effectively across departments, as this will be crucial for ensuring smooth operations.
