At a Glance
- Tasks: Manage the Material Approval Process and ensure compliance in Veeva Vault.
- Company: Join a dynamic agency focused on pharma marketing and innovation.
- Benefits: Flexible freelance hours, remote work, and a chance to enhance your skills.
- Other info: Opportunity for ongoing collaboration in a small, agile team.
- Why this job: Make an impact in the pharma industry while working with cutting-edge technology.
- Qualifications: Experience with Veeva Vault and strong attention to detail required.
The predicted salary is between 30000 - 40000 € per year.
What you’ll do:
- Manage the end-to-end Material Approval Process for campaigns and assets through review, production, and final distribution within Veeva Vault.
- Prepare and upload multiple documents to Veeva weekly, with correct tagging and linking for Medical, Legal, and Regulatory review — ensuring compliance with regulatory and company policies.
- Ensure assets are routed and tracked per the client’s workflow, adapting as that process evolves.
- Attend weekly live PRC (Promotional Review Committee) meetings and capture consensus comments from the review team in real time.
- QC assets at every stage — catching copy errors, non-compliant content, and incomplete amends before they reach the client or PRC reviewers.
- Ensure all PRC-requested changes are actioned correctly and nothing gets missed.
- Proactively suggest more streamlined ways of working with Veeva to the wider agency team, many of whom are not Veeva experts, and run training sessions where applicable.
What we need:
- Proven experience and hands-on knowledge of Veeva Vault.
- Familiarity with FDA-regulated pharma products and marketing workflows.
- Strong attention to detail and ability to manage multiple submissions simultaneously.
- Previous experience in ensuring quality control within written or designed assets.
- Comfortable working independently within a small, agile team.
- Excellent communication and coordination skills, with a strong grasp of American English.
Nice to have:
- Experience working with a creative or design agency serving pharma clients.
- Background in dental or life sciences marketing.
- Able to adapt to use of new technologies, such as Figma, Teamwork, Notion.
Contract:
This is a freelance or part-time, fixed term contract. We’re looking for someone who can integrate quickly and support us on an ongoing basis, ideally for 2-3 days, including Tues and Weds, each week. Our weekly submission deadline for Veeva is a Monday, while our PRC team meetings are held on Wednesdays. Flexible hours will be considered — what matters most is responsiveness and reliability.
Veeva Vault Specialist Freelancer in London employer: Pomegranate Media
As a Veeva Vault Specialist Freelancer, you will join a dynamic and agile team that values innovation and collaboration. Our work culture promotes flexibility and responsiveness, allowing you to thrive in a supportive environment while managing critical compliance processes for the pharmaceutical industry. With opportunities for professional growth and the chance to influence streamlined workflows, this role offers a meaningful and rewarding experience in a fast-paced setting.
StudySmarter Expert Advice🤫
We think this is how you could land Veeva Vault Specialist Freelancer in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the pharma and marketing sectors. Let them know you're on the lookout for freelance gigs, especially those involving Veeva Vault. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience with Veeva Vault and any relevant projects. This will give potential clients a clear idea of what you can bring to the table. Don't forget to include examples of your quality control work!
✨Tip Number 3
Stay sharp on compliance! Brush up on FDA regulations and company policies related to pharma marketing. Being well-versed in these areas will not only boost your confidence but also make you a more attractive candidate for roles that require attention to detail.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are eager to join our team. Make sure to tailor your application to highlight your Veeva experience and how you can help streamline processes for us.
We think you need these skills to ace Veeva Vault Specialist Freelancer in London
Some tips for your application 🫡
Show Off Your Veeva Vault Skills:Make sure to highlight your hands-on experience with Veeva Vault in your application. We want to see how you've managed the Material Approval Process and any specific achievements that demonstrate your expertise.
Attention to Detail is Key:Since this role involves quality control, it's crucial to showcase your strong attention to detail. Mention any past experiences where you caught errors or improved processes, as this will resonate with us.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific requirements of the Veeva Vault Specialist role. We love seeing candidates who take the time to connect their skills with what we need.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Pomegranate Media
✨Know Your Veeva Vault Inside Out
Make sure you brush up on your Veeva Vault knowledge before the interview. Familiarise yourself with the end-to-end Material Approval Process and be ready to discuss how you've managed document uploads, tagging, and compliance in past roles.
✨Showcase Your Attention to Detail
Prepare examples that highlight your strong attention to detail. Discuss specific instances where you caught errors or ensured compliance in your previous work, especially in FDA-regulated environments. This will demonstrate your ability to manage multiple submissions without missing a beat.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Be prepared to explain complex processes in simple terms, as you'll need to help others understand Veeva Vault. Think about how you can convey your ideas effectively during the interview.
✨Be Ready to Adapt and Innovate
Think of ways you can streamline processes using Veeva Vault and be ready to share these ideas. Show that you're not just a follower of existing workflows but someone who can proactively suggest improvements. This will set you apart as a candidate who adds value to the team.
