Specjalistka/Specjalista ds. Administracji i Kadr in Coventry

The HR Administration Specialist provides essential support to the HR function by managing all routine and periodic administrative tasks across the employee lifecycle. The role is responsible for maintaining accurate employee records, supporting payroll processes, providing administrative support to employee relations matters, and acting as the owner of the Time & Attendance (T&A) system to ensure complete and accurate data. This position contributes to efficient HR operations and supports the smooth running of the organisation.

• Update and maintain all T&A records, including holidays, sickness, absences, overtime, and clocking corrections.
• Input variable payroll data including overtime, absence, sickness, and attendance corrections.
• Prepare timesheets for temporary/fixed-term workers and verify agency invoices.
• Upload required payroll documents including sick notes, pension opt-outs, and maternity/paternity forms.
• Support the Finance Controller with the monthly pre-payroll review by ensuring all data is correct and complete.
• Assist in resolving payroll-related queries from employees in collaboration with the Finance Controller, HR and the payroll provider.
• Support the Financial Controller to deliver accurate and timely monthly payroll.
• Prepare employment contracts and relevant HR letters for the production team.
• Update and maintain new starter records and HR trackers.
• Provide first-line HR administrative support to production employees and managers.
• Support managers with routine ER matters by providing attendance data, absence reports, and required documentation.
• Maintain confidential ER records in line with company policies.
• Prepare regular HR reports including absenteeism, sickness, overtime, headcount (HC), and FTE.
• Support the monthly HR dashboard and rolling workforce forecasts.
• Support internal communication initiatives, employee engagement projects, and events such as town halls and surveys.
• Support scheduling and coordination of interviews and recruitment activities where necessary.

Previous experience in an HR administration role within a medium-to-large organisation or employment consultancy business. Experience using Time & Attendance/HR systems (ADP experience is an advantage). Strong IT literacy, particularly in Microsoft Excel. Good understanding of HR processes and basic payroll administration. Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred. Curious and eager to learn new systems, processes, and policies.