At a Glance
- Tasks: Support senior leaders with diary management, meeting coordination, and administrative tasks.
- Company: Join a dynamic agency in Cheltenham with a collaborative culture.
- Benefits: Enjoy competitive salary, flexible working, health insurance, and generous leave.
- Other info: Opportunity for career growth and access to exciting company events.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong IT skills and excellent organisational abilities are essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: Cheltenham (occasional travel to London offices required)
Working pattern: Hybrid F/T (minimum 3 days per week in office)
We are looking for a highly organised, proactive and confident Executive Assistant to support several senior leaders across PoloWorks, including the Director of Risk & Governance and Director of Compliance. Whether you’re an experienced EA looking for your next challenge, or you’re earlier in your career and ready to step up, this is a fantastic opportunity to work at the heart of our leadership team and make a real impact. You will play a key role in keeping our senior leaders operating smoothly day‑to‑day, acting as a trusted partner, problem‑solver and coordinator across a wide range of activities. No two days will look the same, and you will have the chance to build strong relationships across the business while developing your skills in a supportive, collaborative environment.
Key Responsibilities
- Proactive diary and inbox management for multiple senior leaders
- Preparing agendas, attending meetings, taking minutes and tracking actions
- Coordinating meetings, room bookings, catering and logistics
- Ensuring calendar alignment and supporting timely submission of board reports
- Organising travel, accommodation, visas and itineraries
- Managing expenses and supporting event planning
- Coordinating conferences and off‑site meetings
- Acting as a key point of contact for internal and external enquiries
- Maintaining organised online filing systems and supporting document management
- Learning and developing expertise in our internal systems
- Providing ad hoc administrative support as needed
- Supporting lunchtime Reception cover and providing cover for other EAs when required
- Keeping up to date with mandatory e‑learning and compliance requirements
Skills, Knowledge and Expertise
We welcome applications from candidates with a range of experience levels. You’ll thrive in this role if you have:
- Strong IT skills, especially Outlook, Word, PowerPoint, Excel and Teams
- Excellent organisational and planning abilities
- Clear and confident written and verbal communication
- The ability to multitask, prioritise and work both independently and as part of a team
- A proactive, solutions‑focused approach
Previous experience in a similar role is essential, but we are open to candidates who have gained this experience in different environments or industries.
Benefits
As well as a competitive salary, discretionary annual bonus, and a minimum 24 days of annual leave (with the option to buy more), you will also get an excellent benefits package, including flexible, hybrid working, private health insurance, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay. You will also have access to company volunteering days, an Electric Vehicle (EV) leasing scheme, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.
Executive Assistant to Senior Leaders | Hybrid Role in Cheltenham employer: Polo
Join a dynamic and supportive team in Cheltenham as an Executive Assistant, where you will play a pivotal role in facilitating the success of our senior leaders. With a strong emphasis on employee growth, we offer a competitive benefits package that includes flexible hybrid working, private health insurance, and opportunities for professional development, all within a collaborative work culture that values your contributions. Experience the unique advantage of working in a vibrant location with access to company volunteering days and local transport perks, making this an excellent place to advance your career while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Senior Leaders | Hybrid Role in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand what makes PoloWorks tick, and how you can fit into that dynamic.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your confidence show!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your enthusiasm for the role and keeps you fresh in our minds!
We think you need these skills to ace Executive Assistant to Senior Leaders | Hybrid Role in Cheltenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage multiple tasks and support senior leaders effectively.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills from the job description, like diary management and communication, to show we’re on the same page.
Showcase Your IT Skills:Since strong IT skills are essential, don’t forget to mention your proficiency in Outlook, Word, PowerPoint, Excel, and Teams. If you have any examples of how you've used these tools to improve efficiency, share them!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it, so don’t miss out!
How to prepare for a job interview at Polo
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, meeting coordination, and travel arrangements. This will help you speak confidently about how your skills align with what they need.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, as these are key traits for the role.
✨Demonstrate Proactive Problem-Solving
Think of a time when you faced a challenge in a previous role and how you resolved it. Be prepared to discuss this in the interview, showcasing your proactive approach and solutions-focused mindset, which are crucial for supporting senior leaders.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the company culture, or specific challenges the senior leaders face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
