At a Glance
- Tasks: Support senior leaders with diary management, meeting coordination, and administrative tasks.
- Company: Join a dynamic team at PoloWorks in Cheltenham with a collaborative culture.
- Benefits: Enjoy competitive salary, flexible working, health insurance, and generous leave options.
- Other info: Opportunity for career growth and access to exciting company events.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong IT skills and excellent organisational abilities are essential.
The predicted salary is between 30000 - 40000 € per year.
Location: Cheltenham (occasional travel to London offices required)
Working pattern: Hybrid F/T (minimum 3 days per week in office)
We are looking for a highly organised, proactive and confident Executive Assistant to support several senior leaders across PoloWorks, including the Director of Risk & Governance and Director of Compliance. Whether you’re an experienced EA looking for your next challenge, or you’re earlier in your career and ready to step up, this is a fantastic opportunity to work at the heart of our leadership team and make a real impact. You will play a key role in keeping our senior leaders operating smoothly day‑to‑day, acting as a trusted partner, problem‑solver and coordinator across a wide range of activities. No two days will look the same, and you will have the chance to build strong relationships across the business while developing your skills in a supportive, collaborative environment.
Key Responsibilities
- Proactive diary and inbox management for multiple senior leaders
- Preparing agendas, attending meetings, taking minutes and tracking actions
- Coordinating meetings, room bookings, catering and logistics
- Ensuring calendar alignment and supporting timely submission of board reports
- Organising travel, accommodation, visas and itineraries
- Managing expenses and supporting event planning
- Coordinating conferences and off‑site meetings
- Acting as a key point of contact for internal and external enquiries
- Maintaining organised online filing systems and supporting document management
- Learning and developing expertise in our internal systems
- Providing ad hoc administrative support as needed
- Supporting lunchtime Reception cover and providing cover for other EAs when required
- Keeping up to date with mandatory e‑learning and compliance requirements
Skills, Knowledge and Expertise
We welcome applications from candidates with a range of experience levels. You’ll thrive in this role if you have:
- Strong IT skills, especially Outlook, Word, PowerPoint, Excel and Teams
- Excellent organisational and planning abilities
- Clear and confident written and verbal communication
- The ability to multitask, prioritise and work both independently and as part of a team
- A proactive, solutions‑focused approach
Previous experience in a similar role is essential, but we are open to candidates who have gained this experience in different environments or industries.
Benefits
As well as a competitive salary, discretionary annual bonus, and a minimum 24 days of annual leave (with the option to buy more), you will also get an excellent benefits package, including flexible, hybrid working, private health insurance, life assurance, income protection, enhanced pension contributions, and occupational maternity and paternity pay. You will also have access to company volunteering days, an Electric Vehicle (EV) leasing scheme, an employee assistance programme with retail discounts and savings, a generous employee referral scheme, regular sports and social events, and free Cheltenham bus travel.
Executive Assistant/Admin Support in Cheltenham employer: Polo
At PoloWorks, we pride ourselves on being an exceptional employer, offering a dynamic and supportive work environment in Cheltenham. Our hybrid working model allows for flexibility while you play a crucial role in supporting our senior leadership team, fostering strong relationships across the business. With a comprehensive benefits package, opportunities for professional growth, and a vibrant company culture that encourages collaboration and community involvement, joining us means becoming part of a team that values your contributions and invests in your future.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant/Admin Support in Cheltenham
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how you align with their mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, so you come across as confident and articulate.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position. Plus, it’s a great chance to reiterate your enthusiasm!
We think you need these skills to ace Executive Assistant/Admin Support in Cheltenham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, IT proficiency, and any relevant experience in supporting senior leaders.
Craft a Compelling Cover Letter:Use your cover letter to showcase your personality and enthusiasm for the role. Mention specific examples of how you've successfully managed multiple tasks or supported teams in the past.
Showcase Your Communication Skills:Since clear communication is key in this role, ensure your application is well-written and free of errors. This is your chance to demonstrate your written communication skills right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at PoloWorks!
How to prepare for a job interview at Polo
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, meeting coordination, and document handling. This will help you demonstrate your knowledge and show that you're ready to take on the challenge.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to prioritise and stay organised under pressure.
✨Communicate Clearly and Confidently
As an Executive Assistant, clear communication is key. Practice articulating your thoughts and experiences in a concise manner. Be ready to answer questions about your previous roles and how you've effectively communicated with senior leaders or teams.
✨Demonstrate Your Proactive Approach
Employers love candidates who take initiative. Think of instances where you've identified problems and proposed solutions. Share these examples during your interview to illustrate your proactive mindset and problem-solving abilities, which are crucial for supporting senior leaders.
