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For Companies At a Glance
- Tasks: Provide essential admin support to keep our operations team running smoothly.
- Company: Join polkadotfrog, a vibrant company focused on dynamic operations and teamwork.
- Benefits: Enjoy a collaborative environment with opportunities for growth and development.
- Why this job: Be at the heart of a fast-paced team, making a real impact every day.
- Qualifications: We seek organised, proactive individuals with excellent time management skills.
- Other info: Perfect for those who thrive in a busy environment and love being involved.
The predicted salary is between 28800 - 43200 £ per year.
Join Our Client's Dynamic Operations Team! Are you an organised and proactive individual who loves being at the heart of a fast-paced environment? If so, this varied and rewarding role is perfect for you! You'll provide comprehensive administrative support to our operations team, ensuring everything runs smoothly and efficiently.
Your Key Responsibilities:
- Managing meeting arrangements, including coordinating diaries, booking rooms, and organising refreshments.
- Planning and coordinating travel, flights, hotels, parking, and itineraries for staff and visitors.
- Preparing essential documentation and meeting packs.
- Supporting day-to-day administration tasks, including spreadsheet management.
- Handling expenditure, ordering supplies, and organising birthday and work anniversary celebrations.
- Providing assistance to other administrators, PAs, and the events team when needed.
What We're Looking For:
This role is ideal for someone who thrives on being in the centre of things, enjoys being relied upon, and loves being involved. We need someone who is:
- Highly organised and efficient with excellent time management skills.
- Proactive, resourceful, and able to anticipate needs.
- Detail-oriented with a high level of integrity.
- A team player who brings personality, ideas, and commitment to their role.
At polkadotfrog, we are dedicated to ensuring both client and candidate satisfaction.
Administrative Support Specialist employer: Polkadotfrog
Contact Detail:
Polkadotfrog Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Specialist
✨Tip Number 1
Familiarise yourself with common administrative tools and software that are often used in operations roles, such as Microsoft Office Suite, Google Workspace, or project management tools. Being proficient in these can give you an edge during the interview.
✨Tip Number 2
Showcase your organisational skills by preparing a mock schedule or itinerary for a hypothetical event or meeting. This will demonstrate your ability to manage time and resources effectively, which is crucial for the role.
✨Tip Number 3
Research the company culture and values of StudySmarter. Tailor your conversation during the interview to reflect how your proactive and detail-oriented nature aligns with their mission and team dynamics.
✨Tip Number 4
Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlighting your ability to thrive in a fast-paced environment will resonate well with the hiring team.
We think you need these skills to ace Administrative Support Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and experience in administrative roles. Use specific examples that demonstrate your ability to manage meetings, coordinate travel, and handle day-to-day tasks efficiently.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your proactive nature and attention to detail make you a perfect fit for the dynamic operations team.
Highlight Relevant Skills: Emphasise skills such as time management, resourcefulness, and teamwork in your application. Provide concrete examples of how you've successfully used these skills in previous positions.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Polkadotfrog
✨Show Your Organisational Skills
As an Administrative Support Specialist, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles.
✨Demonstrate Proactivity
Employers are looking for someone who can anticipate needs before they arise. Share instances where you took the initiative to solve a problem or streamline a process without being asked.
✨Highlight Attention to Detail
In this role, attention to detail is key. Bring up experiences where your meticulous nature helped avoid mistakes or improved efficiency, especially in documentation or meeting preparations.
✨Emphasise Team Collaboration
Being a team player is essential for this position. Prepare to talk about how you've successfully collaborated with others, supported colleagues, or contributed to a positive team environment in past jobs.
