Human Resources Assistant in Hamilton

The Police Investigations and Review Commissioner is currently seeking to recruit a Human Resources Assistant to join her team who are based in Hamilton. The PIRC was established in 2013 and is responsible for carrying out independent investigations into incidents involving the police and independently reviewing the way the police handle complaints from the public. Our aim is to secure public confidence in policing in Scotland by supporting continuous improvement and promoting positive change.

As an HR Assistant, you will have a key role in supporting the HR department with various administrative tasks. This position involves assisting with recruitment processes, maintaining HR electronic systems, and handling communication between employees and management. The post holder will be detail-oriented, organised, and capable of handling sensitive information with discretion.

Specific Duties:

• Assist in the administration of the recruitment process, in conjunction with HR Coordinator.
• Maintain and update employee records in the HR folder, ensuring all information is accurate and confidential.
• Monitor the HR, Recruitment and Training mailboxes, responding to first-line enquiries, and/or escalating to HRC/TC/HRO as appropriate, in a timely and appropriate manner.
• Support onboarding processes for new employees, including preparing induction pack.
• Support offboarding process for staff leaving the organisation.
• Assist Training Coordinator with employee events and training sessions.
• Act as first point of contact for staff for enquiries regarding HR policies, procedures, and training enquiries.
• Assist in the preparation of HR/Training reports, presentations.
• Support HR/Training team with minute taking at HR/Training related meetings.
• Maintain accurate employee records in line with legislation and the document retention schedule.
• General administrative duties which will include filing, scanning, ordering stationary, booking meetings and producing monthly flexi and annual leave reports.
• Promote diversity, equality and inclusion as part of the culture of the organisation.
• Undertake any other task as directed by the Commissioner or Head of Corporate Services in line with corporate objectives and responsibilities of post.

Person Specification:

• Minimum of 1 years' experience working in a busy, diverse HR environment.
• An understanding of IT systems, including Microsoft Office (Word, Excel, Outlook and PowerPoint) and experience using HR systems.
• A strong track record in an administrative role where working independently and contributing to team success are equally important.
• A proven ability to handle confidential information with discretion and professionalism.
• Desirable - HR qualification or evidence of continuous personal development gained in a similar role.

Behaviours:

• Communicating and Influencing – Level 1
• Working together – Level 1
• Managing a quality service – Level 1
• Delivering at pace – Level 1

The successful candidate must undergo Non-Police Personnel Vetting (NPPV) Level 3 and Baseline Personal Security Scotland (BPSS) prior to appointment. Applicants should be aware that they are required to have lived in the United Kingdom for at least 3 years to meet the first element of the vetting requirements.

The PIRC is an equal opportunities employer and is committed to promoting a diverse workforce, with an emphasis on the PIRC values of integrity, impartiality and respect. We, therefore, encourage and welcome applications from all members of the community. We are committed to the Disability Confident Initiative and offer a guaranteed interview to any applicant who meets all of the selection criteria required for the post and considers themselves to be disabled.

Successful applicants will be invited for further assessment; this will consist of an interview and scenario-based presentation. We will provide feedback on request to candidates who attend an interview/assessment. The closing date for applications is midnight on Sunday 1st of March 2026.