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- Tasks: Manage day-to-day admin tasks and support Essex Police Federation members.
- Company: Join a supportive team dedicated to serving police officers.
- Benefits: Enjoy competitive pay, enhanced leave, and professional development opportunities.
- Other info: Flexible part-time role with potential for career growth.
- Why this job: Make a difference in the community while gaining valuable experience.
- Qualifications: Strong communication skills and ability to handle confidential information.
The predicted salary is between 30000 - 40000 £ per year.
This is a Fixed Term (9 months) part-time role, working 22.5 hours over 3 days per week. The role involves the day-to-day administration of the Branch core business, Group Insurance Scheme, and the Essex Police Train Travel Concession scheme, as well as providing a comprehensive service to the members of Essex Police Federation at Branch level.
Liaison With:
- Police Officers of all ranks and grades
- Federation Staff, both local and national
- Legal Representatives
- Media and members of the public
- Outside agencies
- Other Police Forces
- Retired Police Officers
Key Responsibilities:
- Dealing with the day-to-day administration of Branch business and GIS funds.
- Liaising with Solicitors.
- Chasing for progress reports from Leatherhead HQ.
- Administering the Train Travel Concession Scheme.
- Dealing with all enquiries relating to the scheme.
- Compiling monthly Payroll instructions.
- Arranging with Photographic Department for the production of travel ID cards.
- Checking membership details against the monthly Payroll printouts.
- Chasing for the return of travel ID cards when necessary.
- Purchase and sale of Essex Police Memorabilia as necessary.
- Purchase of new stock and updating stock records.
- Handling monies received and providing the General Secretary with full details for preparation of accounts at the end of the year.
- Keeping records of any gifts and presentations made.
- Arranging for engraving if required.
- Advising on Member Services, including holiday/hotel discounts, insurance, car purchase etc.
- Having a working knowledge of the Group Insurance Scheme and assisting with enquiries and administration work in the Office Manager’s absence.
- Deputising for the Office Manager when required.
- Maintenance/monitoring of social media accounts as and when required.
- Hospitality and reception duties as and when required.
- General office housekeeping under direction of the Office Manager.
- Occasional participation in external events and hospitality which may require overnight stays and working additional hours.
- Administration of matters relating to Essex Federation Holiday Home, including monitoring requests for booking, sending confirmation, monitoring payments, ensuring cleaner is booked as directed by the Office Manager.
- Upkeep of existing website to include all members offers, news, insurance details etc.
- Preparing information packs for new recruits and transferees.
- Administration of the office Lottery.
*Please note that these duties and responsibilities are not exhaustive and may be changed from time to time in line with the reasonable requirements of the Police Federation and as directed by the line manager, on behalf of the Head of Department.
*Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
Skills, Knowledge and Expertise:
The post holder will deal with matters of a delicate and confidential nature. Therefore, discretion, tact and diplomacy are essential. The post holder will be required to work with minimal supervision. A policing background would be advantageous.
Benefits:
We offer multiple benefits to our employees including: competitive salary, enhanced pension contribution, enhanced leave, employee assistance program, free onsite parking, 26 days holiday (increasing with length of service), support for continuous professional development, employee discounts and more.
Fixed Term Part-Time Administrative Assistant in Chelmsford employer: Police Federation of England and Wales
Contact Detail:
Police Federation of England and Wales Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fixed Term Part-Time Administrative Assistant in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to your connections in the policing community or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the Essex Police Federation and its services. Knowing the ins and outs will help you stand out and show you’re genuinely interested in the role.
✨Tip Number 3
Don’t underestimate the power of social media! Follow relevant accounts and engage with their content. It’s a great way to stay updated and show your enthusiasm for the sector.
✨Tip Number 4
Apply through our website for a smoother process! We love seeing applications come directly from our platform, and it helps us keep track of all the amazing candidates like you.
We think you need these skills to ace Fixed Term Part-Time Administrative Assistant in Chelmsford
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your relevant experience in administration and any skills that match the job description, like discretion and diplomacy.
Showcase Your Skills: Don’t forget to mention your organisational skills and ability to work with minimal supervision. We love seeing examples of how you've successfully managed tasks or projects in the past!
Be Clear and Concise: Keep your application straightforward and to the point. Use clear language and bullet points where necessary to make it easy for us to see why you’d be a great fit for the team.
Apply Early!: Remember, we might close applications early if we get a lot of interest. So, don’t wait until the last minute—apply through our website as soon as you can!
How to prepare for a job interview at Police Federation of England and Wales
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and skills required for the Administrative Assistant role. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Prepare for Scenario Questions
Given the nature of the role, be ready to answer scenario-based questions. Think about situations where you've had to handle confidential information or liaise with various stakeholders. Prepare specific examples that demonstrate your discretion, tact, and ability to work independently.
✨Showcase Your Communication Skills
As this role involves liaising with police officers, legal representatives, and the public, it’s crucial to demonstrate your communication skills. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them about their communication style and expectations.
✨Highlight Your Organisational Skills
The job requires managing multiple tasks, so be prepared to discuss how you stay organised. Share examples of tools or methods you use to keep track of your workload, such as digital calendars or task management apps. This will show that you can handle the administrative demands of the position effectively.