Corporate Governance Officer in Central London

Join Police Digital Service as a Corporate Governance Officer. Starting at £39,000 pa. FTC 12 months.

The Corporate Governance Officer will work with the Company Secretary to manage a portfolio of high-level decision-making forums involving Board Directors, executives and external stakeholders to ensure that the company acts lawfully and takes timely decisions. This Officer will also work with the Company Secretary to build the credibility of, and confidence in, corporate governance by the Board and the Executive.

Key Responsibilities

• Support the Company Secretary to advise the Board and Committees on Corporate Governance principles and the implementation of police and governance programs and risk management frameworks.
• Manage compliance with statutory requirements and support the company's status as a legal corporate entity.
• Share in responsibility for the matters related to the wider corporate governance of the company, including oversight of various policies and the PDS Scheme of Delegation.
• Schedule, organise and provide professional support to the PDS Board and its committees (including the Finance and Commercial Committee, the People, Culture and Ethics Committee and the Operational Performance and Risk Committee) and to the PDS Executive Committee and its Oversight Boards.
• Prepare agendas and background papers in accordance with the published timetable and in the company/NPCC style and distribute in a timely manner to senior internal and external stakeholders.
• Prepare accurate minutes/decisions/action logs within an agreed timeframe ensuring that all actions are captured, logged and progress chased to completion.
• Develop and maintain a complete and accurate record of all decisions taken within meetings.
• Act as the initial point of contact for Board and Committee meetings, address queries, review and confirm agenda items, provide information, advice and guidance to support the company's governance processes.
• Maintain accurate, up-to-date and accessible files and archives for the company's statutory records and other governance related documents.
• Arrange, facilitate and participate in induction for Board and Committee members, and facilitate training to advise them of the proper exercise of their responsibilities.
• Build positive and effective working relationships with Board and Committee members, PDS staff and other stakeholders.

What you need to succeed in the role

• The ability to write concise, accurate and practical documents and communicate their content effectively.
• Pro-active, self-starter capable of managing own workload and collaborating with colleagues and stakeholders.
• Excellent attention to detail and a keen interest and ability to conduct research and develop sensible proposals.
• Excellent organisation and time management skills, with the ability to work flexibly in response to changing demands.
• Experience of developing strong working relationships with senior internal and external customers.
• Proven experience of taking clear, concise and accurate minutes at Board and/or senior management level meetings.
• Proven experience in exercising discretion and initiative in handling sensitive matters.
• Experience of providing support to senior executive and non-executive Directors.
• Proficiency in MS Office applications with a good level of IT literacy.
• Excellent verbal and written communication skills with customer-focused attitude.
• Excellent interpersonal skills with the ability to liaise effectively with senior stakeholders.
• An understanding of corporate governance in the public, private or third sector.
• Adept at influencing and negotiating with others to achieve timely results.
• Ability to remain calm whilst working under pressure and prioritising conflicting demands.
• Ability to work on own initiative and as part of a team.

Diversity, equity and inclusion

We are committed to equal opportunities for all and will not discriminate on any grounds. We encourage applications from people from the widest possible span of experience.

Working Arrangements

This is a remote role with occasional travel required to attend meetings. All applicants must be eligible to undergo NPPV3 (Non Police Personnel Vetting Level 3) and SC vetting clearances.

Please note, we may choose to close the advert early if we receive a high volume of applications for this role.