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- Tasks: Provide essential admin support to our fostering team and maintain databases.
- Company: Join Orange Grove, a caring organisation dedicated to fostering strong relationships.
- Benefits: Enjoy 30 days annual leave, pension scheme, and employee discounts.
- Why this job: Make a difference in children's lives while developing your admin skills.
- Qualifications: GCSEs in Maths and English, plus admin experience in a caring environment.
- Other info: Flexible part-time role with opportunities for personal growth.
The predicted salary is between 15168 - 20000 £ per year.
Part Time: 3 Days Per Week
Salary: £25,210.25 Full Time Equivalent
Location: Office Based - Stone
Hours: 24 hours per Week - 3 days
Benefits: 30 days' Annual Leave increasing to 35 days with length of service + Bank Holidays, Company Pension, Life Assurance and Employee Discount Scheme (all benefits would be pro-rated)
About Us
Orange Grove was founded in 1996 by two social workers who understood that strong relationships held the key to successful fostering. As with all families, relationships matter. They provide a stable platform for growth, which is why we commit time, effort and resources into nurturing them constantly.
We do this for the children in our care by getting to know them and providing a safe and positive family environment. We do it for our foster parents by treating them individually and tailoring our support to their needs. And we take care to build strong and positive relationships with local authorities.
We are currently looking to recruit a Part-Time Administrator to provide an administrative support service to our fostering team.
The role will involve working within the Fostering Regulations and National Minimum Standards, maintaining databases and electronic filing systems, managing fostering paperwork and forms as well as general ad hoc administration. The post holder will also be expected to provide a meet and greet service, set up meetings, and take minutes for a variety of staff, foster parent and professional meetings.
It is essential that applicants have excellent written and verbal communication skills, excellent interpersonal skills and a warm, confident personality.
Role Responsibilities (including but not limited to):
- To provide a comprehensive day to day administrative service for the office team to include:
- Maintaining electronic and paper files
- Maintaining databases
- Producing professionally written emails and letters
- Processing incoming and outgoing post
- Photocopying
- Brochure/standard form production
- Message taking and signposting
- Management of petty cash and processing of invoices / expenses
- Organise meetings
Requirements:
- Educated to GCSE level with grades A-C in Mathematics, English
- A good working knowledge of Databases, Microsoft Office Suite (which will be tested at interview)
- Proven experience of working in an administrative role, ideally within a child-centred/caring environment is a pre-requisite for this post
- Proven experience of taking accurate minutes
- Experience of planning, organising and prioritising workloads to meet deadlines and service requirements
- Good communication skills (phone/writing)
- Ability to manage conflict effectively, be solution focused
- To be able to contribute to team working and to develop good working relationships
- Ability to manage workload and work autonomously
- The ability to demonstrate professionalism and diplomacy and to represent Orange Grove Fostercare at all times
Interviews may take place over Microsoft Teams or in person at our office based in Stone. The successful candidate will be required to complete an enhanced DBS Check, cost of which will be met by Orange Grove.
Orange Grove is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates. Orange Grove is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
Administrator in Stone employer: Polaris Community
Contact Detail:
Polaris Community Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Stone
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Orange Grove. Understand their values and mission, especially how they support foster families. This will help you connect with them during your chat.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administration and communication skills. Think about examples from your past experiences that showcase your abilities, especially in a caring environment.
✨Tip Number 3
Dress the part! Even if it’s a casual office, looking professional can make a great first impression. It shows you’re serious about the role and respect the company culture.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a chance to reiterate why you’d be a great fit!
We think you need these skills to ace Administrator in Stone
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills for the Administrator role. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured email or letter that reflects your professionalism!
Highlight Your Organisational Skills: As an Administrator, you'll be juggling various tasks. Use your application to showcase your ability to manage workloads and prioritise effectively. We want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Polaris Community
✨Know Your Stuff
Before the interview, make sure you’re familiar with the role and responsibilities of an Administrator at Orange Grove. Brush up on your knowledge of fostering regulations and the importance of maintaining accurate databases. This will show that you’re genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent written and verbal communication skills are essential for this role, prepare to demonstrate these during the interview. Practice answering common questions clearly and concisely, and be ready to discuss how you’ve effectively communicated in previous roles.
✨Be Personable and Warm
As the first point of contact for foster parents and visitors, it’s crucial to showcase your warm and confident personality. During the interview, engage with your interviewers, smile, and maintain eye contact to convey your friendly nature.
✨Prepare for Practical Tests
Since the job requires a good working knowledge of Microsoft Office and databases, be prepared for practical tests during the interview. Brush up on your skills in these areas, and consider doing a mock test to boost your confidence.
