School Receptionist / Administrator Administrator in Ruddington

Polaris Education - Easthorpe School, Ruddington

Contract: Term Time Only

Company Pension

Life Assurance

Employee Discount Scheme

About Our School

Easthorpe School is an independent specialist provision serving children and young people in the East Midlands who live with their families, foster carers or in residential children's homes. The school first opened its doors to pupils in November 2022. We are now a school of 70 pupils and 50 staff. Our school supports pupils with Social, Emotional and Mental Health needs (SEMH) and a range of diagnoses, which may include Autism Spectrum Disorder, ADHD, Foetal Alcohol Spectrum Disorder, Sensory Processing Disorder, attachment needs and mild/moderate learning needs.

Potential candidates are strongly encouraged to get in touch and arrange a school visit before applying. Our school forms part of the Polaris Community, who have been passionately improving the lives of young people for over 30 years, alongside our current growing portfolio of schools across the UK. We're incredibly proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.

Responsibilities:

• Promote the safeguarding and welfare of all pupils and visitors
• Promote and act on initiatives to improve quality of life and wellbeing for pupils and staff
• Provide a warm welcome for parents, visitors and colleagues, dealing with their requests in an efficient and professional manner
• Answer the telephone in a friendly, professional and efficient manner, recording and passing on messages as appropriate
• Accurately maintain the shared calendar and update the school information
• Arrange the ID cards for all new starters and governors for the school
• Liaise when necessary with transport services and taxi suppliers for pupil transport
• Support education staff with providing work experience opportunities for pupils
• Provide full administrative support to the Headteacher, school management team and all other education staff at the school
• Be responsible for the maintenance and monitoring of the photocopier
• Provide administration assistance as required by the leadership team, including ordering resources
• Accurately minute meetings as directed by the SLT and, where relevant, telephone conversations with parents/carers
• Schedule and attend school-based meetings with parents/carers as necessary
• Use IT hardware and relevant software packages efficiently and effectively to access, manage, retrieve and share the various types of information as and when required
• Input information onto the school's MIS platform, Ed:gen
• Manage referrals for school places and organise assessments and visits to the school
• Ensure that documents are prepared and data is entered onto SIMS
• Deal with school correspondence, emails and phone calls
• Support the Headteacher with Local Authority correspondence and quality assurance paperwork/visits
• Oversee and manage the school diary, including room bookings and meeting schedules
• Monitor and track whole-school attendance and punctuality and send out letters where appropriate
• Develop and maintain links with parents/children and the Local Authority's Educational Welfare Service
• Contact parents/carers to establish the reasons for pupils' absenteeism by telephone and letters
• Maintain and monitor the school's attendance records and produce returns and reports as necessary
• Monitor and maintain an accurate computer record of pupil attendance
• Monitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and files
• Advise and assist parents/carers to maintain regular school attendance for their children
• Communicate clearly to parents/carers the attendance procedures and expectations of the school
• Collect and analyse attendance data to enable identification and tracking of pupil attendance
• Input daily attendance data onto the SIMS management system

Requirements:

• Knowledge and understanding of child protection and safeguarding practices and protocols
• Excellent time management, planning and work prioritisation skills
• Full working knowledge of relevant policies, codes of practice and legislation
• Ability to relate well to children and adults
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to self-evaluate learning needs and actively seek learning opportunities

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education. Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment. Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.