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For Companies At a Glance
- Tasks: Provide HR support, manage personnel records, and handle employee queries.
- Company: Join Polaris, a leading community of children's service providers in the UK.
- Benefits: Enjoy 30 days annual leave, pension scheme, life insurance, and employee discounts.
- Why this job: Make a real difference in children's lives while developing your HR skills.
- Qualifications: Experience in HR or administration, strong organisational skills, and confident communication.
- Other info: Supportive culture with potential for permanent role and career growth.
The predicted salary is between 28800 - 43200 £ per year.
At Polaris, we are proud to be one of the UK’s largest leading communities of children’s service providers. For over 30 years, our group has included independent fostering and adoption agencies, leaving care services, therapeutic residential homes, specialist education, and bespoke children’s service contracts – all united by one purpose: to improve the lives of children and young people. Our Residential Division offers therapeutic homes and schools set within both urban and rural communities, supporting young people's emotional, social, mental, and academic growth. We believe every child deserves to thrive, and we strive to create environments where they can truly reach their full potential.
We are seeking a HR Administrator to join our Human Resources Team on a 12-month FTC at our Bromsgrove Head Office with the potential to become a permanent role after this term. You will provide an organised, comprehensive and flexible HR administrative support service to the staff group across Polaris Community, ensuring all company policies are adhered to. As well as this, you will ensure all IT systems are updated and maintained which enables the business to function effectively in line with the Polaris Community vision and values.
Key Responsibilities
- Act as the first point of contact for HR-related enquiries, responding to calls professionally and directing or resolving queries as appropriate.
- Maintain accurate and up-to-date electronic and paper personnel records in line with data protection and company policies.
- Create and manage staff files, ensuring all required documentation is recorded on the HR database.
- Process changes to employee details and manage leavers, updating payroll, HR systems, and IT accordingly.
- Regularly chase outstanding documentation from applicants, staff, and managers within agreed service levels.
- Record and report equal opportunities data accurately.
- Support external inspections by auditing personnel files and ensuring compliance documentation is complete.
- Handle reference requests for ex-casual staff in line with service level agreements and confidentiality requirements.
About You
- Previous experience in an HR or administrative role
- Strong organisational skills with excellent attention to detail
- Confident communicator with the ability to manage confidential information
- Comfortable working to deadlines in a fast-paced, regulated environment
- Proficient in Microsoft Office and HR systems
What We Offer
- 30 days annual leave, increasing to 35 with length of service (plus Bank Holidays)
- Company Pension Scheme
- Life Insurance x2 salary
- Employee Discount Scheme
- Free Parking
- A supportive and purpose-driven working culture
Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates. We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All applicants will be subject to enhanced DBS checks and thorough referencing prior to appointment.
HR Administrator employer: Polaris Community
Contact Detail:
Polaris Community Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Polaris and understanding their mission. Tailor your responses to show how your skills align with their values and the role of HR Administrator. We want to see your passion for improving the lives of children and young people!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on common HR questions and be ready to discuss your previous experience and how it relates to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administrator role. Highlight your previous experience in HR or administrative roles, and don’t forget to showcase your organisational skills and attention to detail. We want to see how you can contribute to our mission!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working with children’s services and how your skills align with our values at Polaris. Keep it concise but impactful – we love a good story!
Showcase Your Communication Skills: As the first point of contact for HR-related enquiries, strong communication is key. In your application, give examples of how you've effectively managed confidential information and resolved queries in the past. We’re all about clear and professional communication!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at Polaris Community
✨Know Your Stuff
Before the interview, make sure you understand Polaris's mission and values. Familiarise yourself with their work in children's services and think about how your HR skills can contribute to their goals. This will show that you're genuinely interested in the role and the company.
✨Showcase Your Organisational Skills
As an HR Administrator, organisation is key. Prepare examples from your past experience where you've successfully managed records or handled multiple tasks simultaneously. Be ready to discuss how you ensure accuracy and compliance in your work.
✨Communicate Confidently
You'll be the first point of contact for HR-related queries, so practice your communication skills. Think about how you would handle difficult questions or sensitive information. Demonstrating your ability to communicate clearly and professionally will set you apart.
✨Prepare for Compliance Questions
Given the regulated environment at Polaris, be prepared to answer questions about data protection and compliance. Brush up on relevant policies and think about how you would ensure adherence to these in your role. This shows that you take the responsibilities seriously.
