Polaris Education - Selwyn Hall SchoolAdministration ApprenticeContract: Full Time, Term Time OnlyContract Term: Fixed-Term - approximately 18 monthsSalary: £13,380.00 (£8.00 per hour)Hours: 37.5 hours per weekLocation: Foxton, CambridgeshireBenefitsCompany pensionLife AssuranceEmployee Discount SchemeApprenticeship InformationLevel 3 Business Administration ApprenticeshipPaid training in line with National Minimum Wage, with a view to obtaining a recognised qualificationAllocated study time during the working week to attend learning that supports your apprenticeshipPaid training towards a recognised qualification within administrationCompletion of Functional Skills Level 2 in Maths and English, if required, alongside your qualificationAbout UsSelwyn Hall School is a SEN school in Foxton, south-west of Cambridge, which provides specialist education for pupils aged 7-18 with social, emotional and mental health difficulties (SEMH). Our pupils may have a number of diagnoses including ASD, ADHD, FASD, anxiety and/or communication and interaction, cognition and learning needs. Our small bespoke groupings of 4-6 children ensure that every pupil receives the individual attention they need to succeed.The school is situated within large private grounds to create a therapeutic environment that enables us to focus on the health and wellbeing of the pupils. We have space for a range of outdoor learning experiences including Forest School, a multi-use sports pitch, sensory trail, conservation area and play equipment. Inside, the building has been completely refurbished and offers a range of classrooms and activity rooms including science, computing, music, drama and Art/DT.We are part of the Polaris Community and have been passionately improving the lives of young people for over 30 years. Within the Polaris Community, we have over fifteen SEN schools across the UK that work together to provide each pupil with a tailored, diverse and appropriate education in a safe, supportive environment that promotes engagement, inspires learning and encourages achievement.We're incredibly proud that 100% of our inspected education services have been rated Good or Outstanding by Ofsted.What We Are Looking ForWe are currently seeking a motivated and organised Administration Apprentice to support our school team.Reporting to the School Administrator, the post is full time, with allocated time to complete the apprenticeship either at a local college or on-site, depending on availability when you commence the apprenticeship.The role is available to start as soon as possible for the right ResponsibilitiesPromote the safeguarding and welfare of all pupils and visitorsPromote and act on initiatives to improve quality of life and wellbeing for pupils and staffReceptionThe Administration Apprentice will provide a warm welcome for parents, visitors and colleagues and deal with their requests in an efficient and professional manner.Key Tasks and ActivitiesAnswer the telephone in a friendly, professional and efficient manner and record and pass on messages as appropriateEnsure visitors sign in, sign the safeguarding disclaimer and are provided with a visitor's badgeAccurately maintain the shared calendar and update school informationProvide refreshments for visitorsWork at parents' evenings and other evening events as requiredInform the relevant staff member when deliveries arriveDistribute internal and external post and correspondence as appropriateArrange ID cards for all new starters and governors for the schoolLiaise with transport services and taxi suppliers when necessary to support pupil transportAdministrationSupport the School Administrator in providing full administrative support to the Headteacher, School Management Team and all other education staff at the school.Key Tasks and ActivitiesProduce letters and memorandumsUndertake filing and photocopying and assist users with the operation of the photocopier, including changing inks and attempting to resolve issuesProvide administrative assistance as required by the Leadership Team, including ordering resourcesEnsure all information is treated confidentially and exercise absolute discretion at all timesUse IT hardware and relevant software packages efficiently to access, manage, retrieve and share information as requiredUse office equipment competently and keep up to date with developments and changes to equipmentMaintain paper and electronic filing systems efficiently and in accordance with current systems and processesEnsure documents are prepared and data is entered onto the school's information management systemUndertake stocktaking and order materials and equipment as requiredDeal with school correspondence, emails and phone callsSupport the Headteacher with local authority correspondence and quality assurance paperwork and visitsMaintain the school diary, including room bookings and meeting schedulesAttendanceSupport the School Administrator to:Monitor and track whole-school attendance and punctuality and send out letters where appropriateAssist with the production of termly reports for the Headteacher and Governing BodyDevelop and maintain links with parents/carers, children and the local authority's Educational Welfare ServiceMonitor and ensure that correct attendance codes are entered in class registers on the school's information management systemContact parents/carers to establish the reasons for pupils' absenteeism by telephone and letterWork closely with the school's Senior Leadership Team to establish authorised absences and agree appropriate actionsMaintain and monitor the school's attendance records and produce returns and reports as necessaryMonitor and maintain an accurate computer record of pupil attendanceMonitor the late arrival of pupils and maintain accurate, up-to-date computer and paper-based records and filesAdvise and support parents/carers in promoting their children's regular school attendanceClearly communicate the school's attendance procedures and expectations to parents/carersCollect and analyse attendance data to identify and track attendance patternsProduce termly attendance reports and certificatesRequirementsGCSE grade 4/C or above in Mathematics and English, or willingness to complete the required Functional Skills qualifications alongside the apprenticeshipAn understanding of IT and electronic communications, including Microsoft Office applications such as Word, Excel and OutlookGood telephone, digital and written communication skillsAbility to manage your workload effectivelyAbility to contribute positively to team working and develop good working relationshipsAbility to demonstrate professionalism and diplomacy and represent Selwyn Hall School appropriately at all timesThe successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Community.Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
PandoLogic. Keywords: General Labor, Location: Cambridge, ENG - CB22 6SE
Administration Apprentice in Dartford employer: Polaris Community
At Redstone Hall School in Ipswich, we pride ourselves on being an exceptional employer dedicated to the emotional health and wellbeing of our staff and students alike. Our supportive work culture fosters professional growth through a variety of development opportunities, while our commitment to providing high-quality education ensures that you can make a meaningful impact in the lives of vulnerable children. Join our passionate team and contribute to a positive environment where every member feels valued and empowered.
