At a Glance
- Tasks: Provide HR support, manage personnel records, and handle employee queries.
- Company: Join Polaris, a leading community of children's service providers in the UK.
- Benefits: Enjoy 30 days annual leave, pension scheme, life insurance, and employee discounts.
- Other info: Hybrid working environment with a supportive culture focused on growth.
- Why this job: Make a real difference in children's lives while developing your HR skills.
- Qualifications: Experience in HR or administration, strong organisational skills, and confident communication.
The predicted salary is between 23625 - 23625 € per year.
Salary: Up to £23,625 per annum
Contract Type: Full time, permanent
Specific Hours: 35 hours per week
Location: Hybrid - Bromsgrove
About Polaris
At Polaris, we are proud to be one of the UK's largest leading communities of children's service providers. For over 30 years, our group has included independent fostering and adoption agencies, leaving care services, therapeutic residential homes, specialist education, and bespoke children's service contracts - all united by one purpose: to improve the lives of children and young people.
Our Residential Division offers therapeutic homes and schools set within both urban and rural communities, supporting young people's emotional, social, mental, and academic growth. We believe every child deserves to thrive, and we strive to create environments where they can truly reach their full potential.
We are seeking a HR Administrator to join our Human Resources Team at our Bromsgrove Head Office. You will provide an organised, comprehensive and flexible HR administrative support service to the staff group across Polaris Community, ensuring all company policies are adhered to. You will also ensure all IT systems are updated and maintained, enabling the business to function effectively in line with the Polaris Community vision and values.
Key Responsibilities
- Act as the first point of contact for HR-related enquiries, responding to calls professionally and directing or resolving queries as appropriate.
- Maintain accurate and up-to-date electronic and paper personnel records in line with data protection and company policies.
- Create and manage staff files, ensuring all required documentation is recorded on the HR database.
- Process changes to employee details and manage leavers, updating payroll, HR systems, and IT accordingly.
- Regularly chase outstanding documentation from applicants, staff, and managers within agreed service levels.
- Record and report equal opportunities data accurately.
- Support external inspections by auditing personnel files and ensuring compliance documentation is complete.
- Handle reference requests for ex-casual staff in line with service level agreements and confidentiality requirements.
About You
- Previous experience in an HR or administrative role
- Strong organisational skills with excellent attention to detail
- Confident communicator with the ability to manage confidential information
- Comfortable working to deadlines in a fast-paced, regulated environment
- Proficient in Microsoft Office and HR systems
What We Offer
- 30 days annual leave, increasing to 35 with length of service (plus Bank Holidays)
- Company Pension Scheme
- Life Insurance x2 salary
- Employee Discount Scheme
- Free Parking
- £500 Refer-a-Friend scheme
- A supportive and purpose-driven working culture
Polaris is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates. We are committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. All applicants will be subject to enhanced DBS checks and thorough referencing prior to appointment.
HR Administrator in Birmingham employer: Polaris Community
Polaris is an exceptional employer, offering a supportive and purpose-driven work culture that prioritises the welfare of children and young people. With generous benefits such as 30 days annual leave, a company pension scheme, and opportunities for professional growth, employees in Bromsgrove can thrive in a fulfilling environment dedicated to making a positive impact. Join us in our mission to improve lives while enjoying a flexible hybrid working arrangement and a strong sense of community.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Polaris and understanding their values. Tailor your responses to show how your skills align with their mission of improving the lives of children and young people. We want to see your passion shine through!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on common HR questions and be ready to discuss your previous experience in detail.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace HR Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight your previous experience in HR or administrative roles, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about working with children and how your skills align with our mission at Polaris. Keep it concise but impactful!
Showcase Your Communication Skills:As a first point of contact for HR queries, strong communication is key. In your application, give examples of how you've effectively managed confidential information and resolved issues in the past.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Polaris Community
✨Know Your Stuff
Before the interview, make sure you understand Polaris's mission and values. Familiarise yourself with their services and how they support children and young people. This will show your genuine interest in the role and help you connect your experience to their needs.
✨Showcase Your Organisational Skills
As an HR Administrator, organisation is key. Prepare examples of how you've managed records or handled multiple tasks in previous roles. Be ready to discuss specific tools or systems you've used to keep everything in order, especially if they're relevant to the HR systems at Polaris.
✨Communicate Confidently
You'll be the first point of contact for HR-related queries, so practice your communication skills. Think about how you would handle a tricky question or a sensitive topic. Clear, confident communication will demonstrate your ability to manage confidential information effectively.
✨Prepare for Compliance Questions
Given the regulated environment of the role, brush up on data protection policies and compliance standards. Be prepared to discuss how you've ensured compliance in past positions, as this will highlight your attention to detail and understanding of the importance of these processes.
