At a Glance
- Tasks: Join our Bursary team as a Purchase Ledger Clerk and manage supplier accounts.
- Company: Ballard School, an award-winning co-educational day school.
- Benefits: Enjoy competitive pay, pension contributions, discounted school fees, and free lunches.
- Other info: Flexible part-time hours with opportunities for professional growth.
- Why this job: Be part of a thriving school community and develop your finance skills.
- Qualifications: Strong communication, organisational skills, and proficiency in Microsoft applications required.
The predicted salary is between 29250 - 29250 € per year.
Ballard – a thriving, multi-award-winning co‑educational day school recently named Co‑educational School of the Year 2024/2025 – is seeking a friendly, enthusiastic and hardworking Purchase Ledger Clerk to join the Bursary team.
Key Responsibilities
- Opening and maintaining supplier accounts ensuring accuracy of records.
- Raising and processing orders.
- Investigating and answering supplier queries and processing any subsequent account amendments.
- Monitoring and reconciling supplier statements.
- Registering supplier invoices, gaining authorisation and allocating the nominal codes.
- Recording the receipt of goods and services.
- Dealing with enquiries from suppliers and developing good relationships with them.
- Dealing with all external accounts enquiries and referring as required to the Bursar or other colleagues as relevant.
- Liaising with staff members concerning ordering supplies for the School and dealing with any subsequent queries.
- Processing staff expenses, managing BACS payments and petty cash.
- Monitoring department budgets and issuing regular budget reports.
Skills and Experience
- Excellent interpersonal and communications skills including the ability to relate well to people on all levels with sensitivity, tact and diplomacy – Essential.
- Self-starter – ability to prioritise workload and suggest and implement new/improved processes with the Finance Manager’s approval – Essential.
- First-class organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines; systematic in approach to tasks, with attention to detail – Essential.
- Evidence of a pro‑active approach to planning and prioritising work, with the ability to use initiative appropriately and to work with minimal supervision – Essential.
- Excellent ICT skills e.g. confident and adept in use of Microsoft applications e.g. Word, Outlook, TEAMS – Essential.
- Good Excel skills including standard formulae and functions – Essential.
- Experience of school MIS – preferably ISAMS – Desirable.
- Excellent command of written and spoken English – Essential.
Discounted school fees. Defined contribution pension scheme – employer contribution of 10.5%. Staff are welcome to have a school lunch and refreshments during term time. Parking is available on-site.
Salary
Hourly rate of £15.00 (up to £29,250 FTE per annum, depending on experience) + generous pension scheme and additional staff benefits.
Contract and Hours
Permanent, part‑time, all year round. Working 20 to 30 hours per week across 4 to 5 days (Monday to Friday, between 8.30am and 5.00pm).
Location
New Milton, Hampshire, BH25 5SU.
Closing date
9.00am on Monday 1st June 2026.
Bursary Assistant/Purchase Ledger Clerk in New Milton employer: Point 13 Jobs
Ballard is an exceptional employer, offering a supportive and collaborative work environment where staff are valued and encouraged to grow. With benefits such as discounted school fees, a generous pension scheme, and the opportunity to enjoy school lunches, employees can thrive both personally and professionally in the picturesque setting of New Milton, Hampshire. Join our award-winning team and contribute to a vibrant educational community that prioritises employee well-being and development.
StudySmarter Expert Advice🤫
We think this is how you could land Bursary Assistant/Purchase Ledger Clerk in New Milton
✨Tip Number 1
Get to know the school! Research Ballard and its values, and think about how your skills as a Purchase Ledger Clerk can contribute to their mission. This will help you stand out in interviews.
✨Tip Number 2
Network like a pro! Connect with current or former staff on LinkedIn. A friendly chat can give you insider info and might even lead to a referral. We all love a good recommendation!
✨Tip Number 3
Prepare for those tricky interview questions! Think about examples from your past work that showcase your organisational skills and ability to handle supplier queries. Practice makes perfect!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the Ballard team. Don’t miss out!
We think you need these skills to ace Bursary Assistant/Purchase Ledger Clerk in New Milton
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about joining our Bursary team and contributing to our thriving school environment.
Tailor Your CV:Make sure to customise your CV to highlight relevant skills and experiences that match the job description. We love seeing how your background aligns with the responsibilities of a Purchase Ledger Clerk!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free from jargon. This will help us understand your qualifications quickly!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Point 13 Jobs
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with numbers all day. Brush up on your Excel skills and be ready to discuss how you've used them in previous roles. Maybe even prepare a few examples of how you’ve managed budgets or reconciled accounts.
✨Show Off Your People Skills
This role requires excellent interpersonal skills, so think about times when you've successfully built relationships with suppliers or colleagues. Be prepared to share specific examples that highlight your ability to communicate effectively and handle queries with tact and diplomacy.
✨Demonstrate Your Organisational Skills
The Bursary team needs someone who can juggle multiple tasks. Prepare to talk about how you prioritise your workload and manage deadlines. Maybe even bring a list of processes you've improved in past jobs to show your proactive approach.
✨Familiarise Yourself with the School Environment
Since this is a school setting, it’s beneficial to understand the unique challenges and processes involved in educational finance. Do a bit of research on ISAMS or similar systems, and be ready to discuss how you can adapt your skills to fit into the school’s financial operations.
