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- Tasks: Support the High Mistress with diary management, communications, and event coordination.
- Company: St Paul's Girls' School, a historic institution fostering creativity and academic discovery.
- Benefits: Competitive salary, private health insurance, free lunches, and CPD funding.
- Why this job: Join a dynamic team and make a real impact in an inspiring educational environment.
- Qualifications: Experience as a PA/EA, excellent communication skills, and strong organisational abilities.
- Other info: Enjoy a vibrant workplace with opportunities for personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
St Paul's Girls' School – an extraordinary and historic institution focused on nurturing creativity, curiosity, and a love of academic discovery – is seeking a highly motivated Executive Assistant to provide exceptional administrative and organisational support to the High Mistress.
Key Responsibilities
- Proactively managing the High Mistress's diary, prioritising commitments and anticipating needs accordingly, and organising travel arrangements.
- Acting as the first point of contact for all communications to and from the High Mistress, ensuring professionalism and discretion at all times.
- Preparing agendas, briefing papers, reports and presentations for internal and external meetings and minuting meetings as required.
- Maintaining electronic filing systems and confidential records related to governance, safeguarding, and compliance.
- Acting as the High Mistress's representative and liaison point across key departments and working closely with a range of teams to coordinate the High Mistress's involvement in relevant events and initiatives.
- Working closely with HR and administrative teams to support staff recruitment processes.
- Drafting and quality assuring correspondence and newsletters.
- Working with the Marketing and Admissions teams to support promotional activities and events.
- Representing the High Mistress in communications with parents, governors, professional bodies, and partner institutions.
Skills and Experience
- Extensive experience working as a PA/EA to a senior executive.
- Excellent interpersonal skills with the ability to work with a wide range of stakeholders.
- Discretion and integrity in handling sensitive information.
- Proactive, flexible and solutions-focused, with strong initiative and attention to detail.
- Exceptional organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft packages and a willingness to master new systems.
- Ability to work with enthusiasm and cheerfulness in a dynamic and fast-paced environment.
- Experience within the independent (or wider) education sector (desirable).
Benefits
- Private health insurance.
- Season ticket loans.
- Access to school leisure facilities.
- Bike2Work Scheme.
- Life assurance cover benefits.
- Employer pension contributions administered by Aviva.
- Free school lunches.
- Employee assistance and counselling services.
- DSE eye tests.
- Fee reduction for children of staff.
- CPD and funding for further studies.
Salary: Competitive, based on qualifications and relevant experience.
Hours: Full-time, 40 hours per week (8.00am to 5.00pm plus a one-hour unpaid lunch break), 52 weeks per year.
Executive Assistant in London employer: Point 13 Jobs
Contact Detail:
Point 13 Jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities at St Paul's Girls' School or similar institutions.
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent initiatives. This will help you tailor your responses and show that you’re genuinely interested in supporting the High Mistress and the wider team.
✨Tip Number 3
Practice your communication skills! As the first point of contact, you'll need to convey professionalism and discretion. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a PA/EA. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back on showcasing your relevant achievements!
Showcase Your Communication Skills: Since you'll be acting as the first point of contact for the High Mistress, it's crucial to demonstrate your excellent written and verbal communication skills. Use clear and professional language in your application to reflect this quality.
Highlight Your Organisational Skills: We’re looking for someone with exceptional organisational abilities. In your application, share examples of how you've successfully managed competing priorities or complex schedules in the past. This will help us see your proactive and solutions-focused approach.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at St Paul’s Girls’ School.
How to prepare for a job interview at Point 13 Jobs
✨Know the High Mistress's Role
Before your interview, take some time to research the High Mistress and her responsibilities at St Paul's Girls' School. Understanding her role will help you tailor your answers and demonstrate how your skills can support her effectively.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in previous roles. Highlight your ability to keep things running smoothly, especially in a fast-paced environment, as this is crucial for an Executive Assistant.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you've had to maintain discretion and professionalism, especially when dealing with high-profile stakeholders.
✨Prepare for Communication Scenarios
Expect questions about how you would handle various communication scenarios, such as liaising with parents or coordinating with different departments. Practise articulating your approach to ensure you come across as confident and capable.