At a Glance
- Tasks: Join our Bursary team as a Purchase Ledger Clerk and manage supplier accounts.
- Company: Ballard, an award-winning co-educational day school.
- Benefits: Enjoy discounted school fees, a generous pension scheme, and free lunches during term time.
- Other info: Flexible part-time hours with opportunities for professional growth.
- Why this job: Be part of a thriving school community and develop your finance skills.
- Qualifications: Strong communication skills and proficiency in Microsoft applications are essential.
The predicted salary is between 29250 - 29250 € per year.
Ballard – a thriving, multi-award-winning co‑educational day school recently named Co‑educational School of the Year 2024/2025 – is seeking a friendly, enthusiastic and hardworking Purchase Ledger Clerk to join the Bursary team.
Key Responsibilities
- Opening and maintaining supplier accounts ensuring accuracy of records.
- Raising and processing orders.
- Investigating and answering supplier queries and processing any subsequent account amendments.
- Monitoring and reconciling supplier statements.
- Registering supplier invoices, gaining authorisation and allocating the nominal codes.
- Recording the receipt of goods and services.
- Dealing with enquiries from suppliers and developing good relationships with them.
- Dealing with all external accounts enquiries and referring as required to the Bursar or other colleagues as relevant.
- Liaising with staff members concerning ordering supplies for the School and dealing with any subsequent queries.
- Processing staff expenses, managing BACS payments and petty cash.
- Monitoring department budgets and issuing regular budget reports.
Skills and Experience
- Excellent interpersonal and communications skills including the ability to relate well to people on all levels with sensitivity, tact and diplomacy – Essential.
- Self-starter – ability to prioritise workload and suggest and implement new/improved processes with the Finance Manager’s approval – Essential.
- First-class organisational and administrative skills, with the ability to remain calm under pressure and work to tight deadlines; systematic in approach to tasks, with attention to detail – Essential.
- Evidence of a pro‑active approach to planning and prioritising work, with the ability to use initiative appropriately and to work with minimal supervision – Essential.
- Excellent ICT skills e.g. confident and adept in use of Microsoft applications e.g. Word, Outlook, TEAMS – Essential.
- Good Excel skills including standard formulae and functions – Essential.
- Experience of school MIS – preferably ISAMS – Desirable.
- Excellent command of written and spoken English – Essential.
Benefits
- Discounted school fees.
- Defined contribution pension scheme – employer contribution of 10.5%.
- Staff are welcome to have a school lunch and refreshments during term time.
- Parking is available on-site.
Salary
Hourly rate of £15.00 (up to £29,250 FTE per annum, depending on experience) + generous pension scheme and additional staff benefits.
Contract and Hours
Permanent, part‑time, all year round. Working 20 to 30 hours per week across 4 to 5 days (Monday to Friday, between 8.30am and 5.00pm).
Location
New Milton, Hampshire, BH25 5SU.
Closing date
9.00am on Monday 1st June 2026.
Bursary Assistant/Purchase Ledger Clerk in Hampshire employer: Point 13 Jobs
Ballard School is an exceptional employer, offering a supportive and dynamic work environment where staff are valued and encouraged to grow. With benefits such as discounted school fees, a generous pension scheme, and the opportunity to enjoy school lunches, employees can thrive both personally and professionally in the picturesque setting of New Milton, Hampshire. The school's commitment to fostering strong relationships and providing a collaborative atmosphere makes it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Bursary Assistant/Purchase Ledger Clerk in Hampshire
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Ballard through LinkedIn or other platforms. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to finance and administration. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, especially anything that highlights your organisational and ICT skills. This will help you stand out as a self-starter who can handle the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Ballard team!
We think you need these skills to ace Bursary Assistant/Purchase Ledger Clerk in Hampshire
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about joining our Bursary team and contributing to our thriving school environment.
Tailor Your CV:Make sure to customise your CV to highlight relevant skills and experiences that match the job description. We love seeing how your background aligns with the responsibilities of a Purchase Ledger Clerk!
Be Clear and Concise:Keep your application straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free from jargon. This will help us understand your qualifications quickly!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Point 13 Jobs
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with numbers all day. Brush up on your Excel skills and be ready to discuss how you've used them in previous roles. Maybe even prepare a few examples of how you’ve managed budgets or reconciled accounts.
✨Show Off Your People Skills
This role requires excellent interpersonal skills, so think about times when you've successfully built relationships with suppliers or colleagues. Be prepared to share specific examples that highlight your ability to communicate effectively and handle queries with tact and diplomacy.
✨Demonstrate Your Organisational Skills
The Bursary team needs someone who can juggle multiple tasks. Think of a time when you had to prioritise your workload under pressure. Be ready to explain your approach to staying organised and how you ensure accuracy in your work.
✨Be Proactive and Solution-Oriented
They’re looking for a self-starter who can suggest improvements. Prepare to discuss any processes you've improved in past roles. Show them that you can take the initiative and work independently while still being a team player.
