At a Glance
- Tasks: Support the High Mistress with diary management, communications, and event coordination.
- Company: St Paul’s Girls’ School, a historic institution fostering creativity and academic discovery.
- Benefits: Private health insurance, free lunches, pension contributions, and CPD funding.
- Other info: Full-time role with competitive salary and opportunities for personal growth.
- Why this job: Join a dynamic team and make a real impact in an inspiring educational environment.
- Qualifications: Experience as a PA/EA, excellent communication skills, and strong organisational abilities.
The predicted salary is between 28800 - 43200 £ per year.
St Paul’s Girls’ School – an extraordinary and historic institution focused on nurturing creativity, curiosity, and a love of academic discovery – is seeking a highly motivated Executive Assistant to provide exceptional administrative and organisational support to the High Mistress.
Key Responsibilities
- Proactively managing the High Mistress’s diary, prioritising commitments and anticipating needs accordingly, and organising travel arrangements.
- Acting as the first point of contact for all communications to and from the High Mistress, ensuring professionalism and discretion at all times.
- Preparing agendas, briefing papers, reports and presentations for internal and external meetings and minuting meetings as required.
- Maintaining electronic filing systems and confidential records related to governance, safeguarding, and compliance.
- Acting as the High Mistress’s representative and liaison point across key departments and working closely with a range of teams to coordinate the High Mistress’s involvement in relevant events and initiatives.
- Working closely with HR and administrative teams to support staff recruitment processes.
- Drafting and quality assuring correspondence and newsletters.
- Working with the Marketing and Admissions teams to support promotional activities and events.
- Representing the High Mistress in communications with parents, governors, professional bodies, and partner institutions.
Skills and Experience
- Extensive experience working as a PA/EA to a senior executive.
- Excellent interpersonal skills with the ability to work with a wide range of stakeholders.
- Discretion and integrity in handling sensitive information.
- Proactive, flexible and solutions-focused, with strong initiative and attention to detail.
- Exceptional organisational skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft packages and a willingness to master new systems.
- Ability to work with enthusiasm and cheerfulness in a dynamic and fast-paced environment.
- Experience within the independent (or wider) education sector (desirable).
Benefits
- Private health insurance.
- Season ticket loans.
- Access to school leisure facilities.
- Bike2Work Scheme.
- Life assurance cover benefits.
- Employer pension contributions administered by Aviva.
- Free school lunches.
- Employee assistance and counselling services.
- DSE eye tests.
- Fee reduction for children of staff.
- CPD and funding for further studies.
Salary: Competitive, based on qualifications and relevant experience.
Hours: Full-time, 40 hours per week (8.00am to 5.00pm plus a one-hour unpaid lunch break), 52 weeks per year.
Executive Assistant employer: Point 13 Jobs
Welwyn Hatfield Borough Council is an excellent employer, offering a supportive work culture that values collaboration and community engagement. With competitive salaries and the flexibility of hybrid working, employees have the opportunity to grow professionally while making a meaningful impact in the local area. The council prioritises employee development, ensuring that team members can enhance their skills and advance their careers in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Show that you understand their focus on creativity and academic discovery, and be ready to discuss how your skills align with their mission.
✨Tip Number 3
Practice your communication skills! As the first point of contact for the High Mistress, you'll need to demonstrate professionalism and discretion. Role-play common scenarios with a friend to build your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience as a PA/EA. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back on showcasing your relevant achievements!
Showcase Your Communication Skills:Since excellent written and verbal communication is key for this role, ensure your application is clear, concise, and free of errors. We love a well-structured application that reflects your attention to detail and professionalism.
Demonstrate Proactivity:In your application, give examples of how you've taken initiative in previous roles. We’re looking for someone who can anticipate needs and manage priorities effectively, so share those experiences that show you’re a proactive problem-solver!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for this exciting opportunity at St Paul’s Girls’ School!
How to prepare for a job interview at Point 13 Jobs
✨Know Your High Mistress
Before the interview, do your homework on the High Mistress and St Paul’s Girls’ School. Familiarise yourself with their values, recent initiatives, and any notable achievements. This will help you tailor your responses and show genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed competing priorities in the past. Be ready to discuss specific tools or methods you use to keep everything on track, as this will demonstrate your proactive approach.
✨Communicate with Confidence
Since you'll be the first point of contact for the High Mistress, strong communication skills are a must. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your verbal communication and ensure you come across as professional and approachable.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your discretion and problem-solving abilities. Think of situations where you've had to handle sensitive information or resolve conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
