Podcast Co-ordinator

Podcast Co-ordinator

London Full-Time 20400 - 23400 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Coordinate podcast studio bookings, manage client communications, and support production workflows.
  • Company: Join a fast-growing podcast production company in Shoreditch, London, passionate about creating top-notch content.
  • Benefits: Enjoy flexible hours, 34-35 days holiday, private healthcare, gym discounts, and networking opportunities.
  • Why this job: Be part of an innovative team shaping the future of podcasting while developing your skills in a dynamic environment.
  • Qualifications: Experience in admin or project coordination, strong communication skills, and a passion for podcasts are essential.
  • Other info: Work closely with the CEO and enjoy a collaborative culture with monthly team socials.

The predicted salary is between 20400 - 23400 £ per year.

Job Title: Podcast Co-ordinator
Location: London, England EC2A 2EA, United Kingdom
Salary: £24,000 – £27,000 per annum (depending on experience)
Start date : Beginning of September
Reports to: CEO/Founder, Studio Manager
Company Description: We are a rapidly growing podcast production and marketing company based in Shoreditch London, a 5 minute walk away from Liverpool Street Station. We are aiming to be the next big thing in the podcasting world. Our team is passionate about creating top-notch podcast content and helping businesses succeed through effective podcast marketing.
Job Purposes: The Podcast Coordinator is responsible for supporting the smooth operation of all business functions, such as studio bookings and admin, remote podcast recording setup, client communications, and production workflows as well as a number of other core business functions. This role provides logistical, technical, and administrative support to the CEO, clients and studio team, ensuring high standards of delivery from booking through post-production. The ideal candidate is a self-starter who thrives in fast-paced environments and has a deep interest in podcasting, communication, and organisation.
If you\’re excited about the world of podcasts, possess exceptional attention to detail, and have the skills to support our rapidly growing company, we\’d love to hear from you!
Requirements
Required Experience, Skills & Capabilities:
Experience

  • Prior experience as a virtual assistant, project coordinator, or admin in a digital/creative field
  • Exposure to podcasting, content production, or remote working environments is a plus
  • Understanding of production equipment and techniques is a plus

Skills

  • Strong written and verbal communication skills
  • Highly organised with the ability to manage multiple projects simultaneously
  • Comfortable with remote tools such as Google Workspace, Notion, Zoom, Trello/Asana

Capabilities

  • Able to work independently and proactively solve problems
  • Confident working with clients and managing expectations across deadlines
  • Excellent attention to detail, especially in scheduling, file handling, and communications
  • Passion for podcasts, media, or creative storytelling

Key Responsibilities:
Booking Administration:

  • Act as the main administrator for podcast studio bookings, ensuring accurate scheduling and calendar management
  • Issue invoices to podcast clients, track payments, and follow up on overdue accounts
  • Maintain accurate records of all client bookings, sessions, and production status in project management systems
  • Manage communication workflows across email, our production management tools, and booking systems to ensure no task or client is overlooked
  • Manage the main Podshop phoneline, giving accurate information or passing the call to another member of the team if needed
  • Oversee and keep up to date our broker platforms (TagVenue, Peerspace), as well as managing the booking process through these locations
  • Accurately documenting incoming calls and emails as leads, and regularly chasing up previous clients to try and secure further bookings

Remote Studio Setups

  • Oversee virtual studio setups for remote podcast recordings
  • Ensure podcast guests receive equipment, instructions, and support
  • Maintain virtual recording quality through pre-session setup coordination

Technical Setup & Support

  • Communicate clearly with clients on recording best practices and expectations

Studio and Post Production

  • Relay notes and required changes to engineers accurately and promptly
  • Assist with daily studio setups and turnarounds
  • Keeping the office space and studios clean and tidy
  • Liaise with the post production team regarding client queries
  • Managing our Front of House at the new studio location, directly clients to the correct studios

Client Relationships

  • Act as a first point of contact for podcast clients from booking until handing over to the studio and production teams
  • Provide high-quality support via email, phone, and virtual calls
  • Answer client questions and provide timely, friendly service

Team Support

  • Support the CEO with calendar management, email handling, and any other tasks to assist in the running of the company
  • Liaise with the marketing team to share guest info, images, and podcast content
  • Keeping the Studio Manager up to date with the following weeks holds, and supporting them when needed

General Administration

  • Collect and organise the monthly receipts with references to send over to the accountant
  • Reconcile payments from the main company account to invoices once clients have made payment.

Any other general administration or tasks that the CEO/Founder needs completing to successfully run the business
Day-to-Day Activities:
Daily

  • Respond to podcast client emails and booking requests. Answer incoming phone calls from podcast clients
  • Coordinate remote guest logistics and monitor podcast kit tracking
  • Communicate edit updates and liaise with engineers
  • Manage the main inbox and answer or direct queries appropriately

Weekly

  • Drafting and adjusting invoices for approval
  • Communicate with clients regarding outstanding invoices and payments
  • Host check-ins with production or client teams
  • Manage studio holds, and communicate with the studio team

Monthly

  • Contribute to internal improvements in booking and production processes
  • Collect monthly receipts and organise ready to send to the accountant

Benefits
Working Hours, Compensation, and Benefits:

  • Hours: 45 hours per week (8 hours per day + 1 hour lunch/breaks, 9 hours total), Mon to Friday between 08:00 and 17:00 with flexible scheduling, to assist with earlier/later podcast recordings when needed
  • Salary: £24,000 – £27,000 per annum (depending on experience)
  • Holiday: 34 to 35 days holiday per year, including bank holidays
  • A dynamic and collaborative work environment in the heart of Shoreditch
  • Opportunities for professional development and growth within the podcast industry
  • Private Healthcare Plan
  • Discounted gym membership + 100\’s of other discounts and health benefits through Vitality
  • Pension Plan
  • Cycle to Work Scheme
  • Networking Opportunities
  • Monthly Team Social
  • Monthly Team Lunches
  • Easy to understand company pay framework, with clear progression and salary increases
  • The chance to be part of an innovative company at the forefront of podcast production

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Podcast Co-ordinator employer: Podshop

Join our vibrant team in Shoreditch, where we are passionate about podcasting and dedicated to creating exceptional content. As a Podcast Co-ordinator, you'll thrive in a dynamic work environment that offers ample opportunities for professional growth, a generous holiday allowance, and a supportive culture that values collaboration and innovation. With benefits like private healthcare, discounted gym memberships, and regular team socials, we ensure our employees feel valued and engaged while contributing to the exciting world of podcasts.
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Contact Detail:

Podshop Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Podcast Co-ordinator

✨Tip Number 1

Familiarise yourself with the podcasting landscape. Listen to a variety of podcasts, especially those that align with our company's focus. This will not only enhance your understanding of the industry but also help you engage in meaningful conversations during interviews.

✨Tip Number 2

Network within the podcasting community. Attend local podcast events or join online forums and groups. Building connections can lead to valuable insights and potential referrals that may give you an edge in the application process.

✨Tip Number 3

Showcase your organisational skills by volunteering for projects or events related to podcasting. This hands-on experience will demonstrate your ability to manage multiple tasks effectively, which is crucial for the Podcast Co-ordinator role.

✨Tip Number 4

Research our company thoroughly. Understand our mission, values, and the types of podcasts we produce. Tailoring your approach to reflect our goals will show your genuine interest and commitment to being part of our team.

We think you need these skills to ace Podcast Co-ordinator

Strong written and verbal communication skills
Highly organised with the ability to manage multiple projects simultaneously
Familiarity with remote tools such as Google Workspace, Notion, Zoom, Trello/Asana
Attention to detail in scheduling, file handling, and communications
Proactive problem-solving skills
Experience in client relationship management
Understanding of podcast production equipment and techniques
Ability to oversee virtual studio setups for remote recordings
Experience in booking administration and calendar management
Knowledge of invoicing and payment tracking processes
Ability to liaise effectively with production teams and clients
Experience in digital or creative fields
Passion for podcasts and creative storytelling

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, administration, or any roles related to podcasting. Use keywords from the job description to demonstrate that you meet the requirements.

Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for podcasts and your organisational skills. Mention specific experiences that relate to the responsibilities of the Podcast Co-ordinator role, and explain why you want to work with this company.

Showcase Communication Skills: Since strong written and verbal communication skills are essential for this role, ensure your application is free from errors and clearly conveys your thoughts. Consider including examples of how you've effectively communicated in previous roles.

Highlight Technical Proficiency: If you have experience with remote tools like Google Workspace, Notion, or Trello/Asana, make sure to mention it. This will show that you're comfortable with the technical aspects of the job and can hit the ground running.

How to prepare for a job interview at Podshop

✨Show Your Passion for Podcasts

Make sure to express your enthusiasm for the podcasting industry during the interview. Share any personal experiences with podcasts, whether it's listening, creating, or even just discussing them. This will demonstrate your genuine interest in the role and the company.

✨Highlight Your Organisational Skills

As a Podcast Co-ordinator, you'll need to manage multiple projects simultaneously. Be prepared to discuss specific examples of how you've successfully organised tasks or projects in the past. Use tools like Google Workspace or Trello to illustrate your familiarity with project management.

✨Prepare for Technical Questions

Since the role involves technical setup and support, brush up on your knowledge of production equipment and remote recording techniques. Be ready to discuss any relevant experience you have and how you can contribute to maintaining high-quality recordings.

✨Demonstrate Strong Communication Skills

Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might be asked to role-play a client interaction, so be prepared to showcase your ability to handle queries and provide excellent customer service.

Podcast Co-ordinator
Podshop
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  • Podcast Co-ordinator

    London
    Full-Time
    20400 - 23400 £ / year (est.)

    Application deadline: 2027-07-16

  • P

    Podshop

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