About the Business For almost 20 years, Pod-Trak Group has delivered complex infrastructure projects across the UK & Ireland, most recently expanding into wider Europe. Our enviable reputation is built on self-delivery, technical expertise, and a strong safety culture.
A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.
With our skilled staff, a large fleet of owned plant, and a proven track record of partnerships with Prime Clients & Tier 1 Contractors, we provide end-to-end solutions that support the UKs transition to a connected, net-zero future.
We deliver integrated engineering solutions across Rail, Energy, Civil Engineering, and Telecoms, built on a proven self-delivery model. Our expertise covers the full project lifecycle, from design through to construction, ensuring safe, sustainable, and high-quality outcomes.
By combining specialist skills with in-house plant and people, we provide efficient, innovative, and cost-effective solutions for every client.
About the Role Pod-Trak is looking for a Bid Coordinator to join our busy bid department, based in Uxbridge, West London.
Working closely with the Bid Manager and the Pre-Construction team, the position will be key to providing a professional and efficient service in support of PQQs, supply chain enquiries, supplier pre-qualifications, bids, and tenders.
The primary responsibility will be to coordinate the quality element of bids, working in partnership with the Bid Manager. They will also be expected to liaise with the Estimators, Planners, and Pre-Construction Lead, coordinating enquiries as necessary.
Key Responsibilities Draft first-pass responses for selected quality questions, company information sections, and standard bid narratives.
Develop and maintain a library of reusable bid content, including company overviews, case studies, CVs, project experience, accreditations, and standard responses.
Support the preparation of social value responses, plans, and evidence for bids and frameworks.
Assist in identifying relevant social value commitments that are proportionate, deliverable, and aligned to client requirements.
Maintain up-to-date company information required for PQQs, supplier portals, and framework submissions.
Support the upkeep of records relating to insurances, accreditations, policies, procedures, licences, certificates, and statutory information.
Support the maintenance of bid trackers, opportunity pipelines, and tender reporting information.
Assist with monthly reporting by preparing statistics, submission updates, bid status summaries, and supporting narrative.
Act as a reliable coordination point between contributors, reviewers, and approvers during live bids.
Requirements The successful Bid Coordinator would preferably have:
Educated to degree level or equivalent.
Experience working within the Civil Engineering, Rail, Infrastructure, Energy, or Water sectors is advantageous.
Experience within a bid environment, working on tender submissions, PQQs, and EOIs.
An interest in STEM and/or knowledge of the sectors Pod-Trak operates in.
Excellent communication skills, both written and verbal.
Experience in bid writing, or a desire to include bid writing within their role, is advantageous.
Ability to build and maintain strong, lasting relationships with clients and stakeholders, and understand their needs.
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Experience with SharePoint, Teams, InDesign, Power BI, or bid portals would be advantageous.
What We Offer Competitive package will be offered depending on location and experience.
21 days' annual leave, plus bank holidays.
Auto-enrolment pension scheme following probation. xohmjla
On-site gym.
On-site parking.
Bid Coordinator in Brent employer: Pod-Trak Limited
Pod-Trak Group is an exceptional employer, renowned for its commitment to delivering complex infrastructure projects with a strong emphasis on safety and sustainability. Located in Uxbridge, West London, the company fosters a collaborative work culture that encourages professional growth and innovation, offering competitive benefits such as a generous annual leave policy, an auto-enrolment pension scheme, and access to on-site facilities like a gym and parking. Joining Pod-Trak means being part of a forward-thinking team dedicated to supporting the UK's transition to a net-zero future while providing ample opportunities for career development.
