Executive Assistant

DP World are currently recruiting for an experienced Executive Assistant to join our dynamic, growing and fast-paced organisation. This role will support four members of our European Senior Leadership Team at EVP, SVP and Vice President level. To be a success you will have experience supporting Senior C-suite leaders with Global or European reach, the ability to work at pace, meet deadlines and balance conflicting priorities and objectives.

This is a hybrid opportunity based in our Regional Head Office in Victoria, London.

How you will contribute

• Accountable for the smooth management of the VP’s function, acting as "front of-house".

• Extensive and proactive diary management, managing high levels of change for the VP’s and aligning with the other Executive Team members.

• Management of complex national and international travel arrangements, as well as some personal travel arrangements.

• Liaising with a variety of internal teams, external clients, and suppliers on behalf of the VP’s.

• Effectively managing relationships with key stakeholders and clients.

• Drafting professional and often confidential correspondence to senior stakeholders and clients.

• Write, distribute and manage essential and complex minutes and actions.

• Assist with special projects as directed by the VP’s, conducting research, compiling data and providing logistical support as needed.

• Project management and organisation of conferences, quarterly seminars, and site visits.

• Provide comprehensive administrative support, including drafting correspondence, preparing presentations, and maintaining accurate records and files.

• Booking of meeting rooms, restaurants, taxis, etc as and when required.

• Expenses management.

• Registering new suppliers, raising purchase orders, and submitting invoices for payment.

• Engaging and communicating with all other EA’s supporting the Executive Team, providing cover during absences., We’re rapidly transforming and integrating our businesses — Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of syncreon, Imperial and P&O.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW

TO CHANGE WHAT’S POSSIBLE FOR EVERYONE

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves. So, please come as you are. We can’t wait to meet you.

By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.

• Extensive experience working within a Senior Executive Support role (Essential).

• Experience supporting Leaders with a Global or European remit.

• Excellent knowledge of Microsoft packages, particularly Outlook for email and diary management.

• Knowledge of Oracle beneficial but not essential.

• A self-starter with highly developed communication skills to enable communication with all levels within the business and externally.

• Time management/ forward thinking – demonstrated skill in anticipating and responding to shifting priorities.

• Excellent attention to detail and organisational skills.

• Experience working across international time zones.

• Comfortable with complex agendas and travel schedules.

• Discretion in protecting confidential information.

DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.