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- Tasks: Manage data accuracy and compliance for apprenticeship programmes while supporting audits and reporting.
- Company: Join the University of Plymouth Services Limited, a vibrant and inclusive community.
- Benefits: Enjoy 25 days annual leave, flexible working, and development opportunities.
- Why this job: Make a real impact in education while honing your data skills in a supportive environment.
- Qualifications: Strong numeracy, IT skills, and experience with large datasets required.
- Other info: Work on-site 3 days a week with options for remote work.
The predicted salary is between 800 - 1400 £ per month.
Are you a detail-driven data specialist with a passion for accuracy and compliance?
About the role
The MIS Officer for Apprenticeships reports to the Administration Operations and Compliance Manager within the Central Apprenticeship Hub. The primary purpose of the role is to manage the production and submission of the Individual Learner Record (ILR) statutory return to the Department for Education (DfE). The postholder ensures timely, accurate funding submissions while supporting data analysis, reporting, and audit preparation to enable the successful delivery of apprenticeship programmes.
You will:
- Manage the preparation, accuracy, and submission of the Individualised Learner Return (ILR) to the DfE, ensuring compliance with funding and audit requirements.
- Maintain up-to-date knowledge of DfE funding rules, ILR specifications, and apprenticeship funding guidance, implementing changes as required.
- Analyse, reconcile, and report apprenticeship data, producing monthly reports and highlighting actions to support compliance and accountability.
- Support audit preparation by collating compliant data, liaising with stakeholders, and assisting during audit visits.
- Provide administrative and system support, particularly with Aptem, ensuring accurate programme set-up and effective communication with students, staff, and employers.
For this role, you will need to be on site 3 days a week. Although we can accommodate working from home for this role, flexibility to be on-site will be expected due to business needs.
What we’re looking for
- Strong numeracy, literacy, and IT skills, with advanced working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint) and databases.
- Proven experience of working accurately with large datasets under tight deadlines, demonstrating attention to detail and problem-solving ability.
- A sound understanding of apprenticeships.
- Excellent written and verbal communication skills, with the ability to work effectively across teams and with external stakeholders.
- A flexible, self-motivated approach with the ability to work independently and as part of a team.
Application process
Please apply online, demonstrating how you meet the essential criteria outlined in the knowledge, qualifications, training, and experience elements of the job description in your supporting statement. Following the closing date of the vacancy, you will be notified on the outcome of your application in due course.
Our offer
A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.
When joining us, you will receive:
- Generous annual leave: 25 Days Annual Leave plus Bank Holidays & Closure Days
- Generous pension scheme
- Cycle to Work & Electric Car Scheme
- Employee Assistance Programme
- Development opportunities
- Enhanced family leave
- Flexible working
- Retailer discounts
- On-site nursery
The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background.
MIS Officer - Apprenticeships in Plymouth employer: Plymouth University
Contact Detail:
Plymouth University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land MIS Officer - Apprenticeships in Plymouth
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles, especially those who have worked with data and compliance. They can give you insider tips and might even refer you directly, which is always a bonus!
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of DfE funding rules and ILR specifications. Show us that you’re not just a numbers whiz but also someone who understands the bigger picture of apprenticeship programmes.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart. Try explaining complex data concepts to a friend to sharpen your skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re genuinely interested in joining our team at StudySmarter.
We think you need these skills to ace MIS Officer - Apprenticeships in Plymouth
Some tips for your application 🫡
Show Off Your Attention to Detail: Since the role is all about accuracy and compliance, make sure your application reflects your attention to detail. Double-check for any typos or errors, and ensure your supporting statement clearly demonstrates how you meet the essential criteria.
Tailor Your Supporting Statement: Don’t just send a generic application! Tailor your supporting statement to highlight your experience with large datasets and your understanding of apprenticeships. We want to see how your skills align with what we’re looking for.
Be Clear and Concise: When writing your application, keep it clear and concise. Use straightforward language to explain your qualifications and experiences. This will help us quickly see why you’d be a great fit for the MIS Officer role.
Apply Through Our Website: Make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to navigate!
How to prepare for a job interview at Plymouth University
✨Know Your Numbers
As a MIS Officer, you'll be dealing with data all the time. Brush up on your numeracy skills and be prepared to discuss how you've managed large datasets in the past. Think of specific examples where your attention to detail made a difference.
✨Understand the ILR Inside Out
Make sure you have a solid grasp of the Individual Learner Record (ILR) and its importance in funding submissions. Familiarise yourself with the latest DfE funding rules and be ready to explain how you would ensure compliance in your role.
✨Showcase Your Communication Skills
This role requires excellent communication, so be prepared to demonstrate how you've effectively collaborated with teams and stakeholders. Think of instances where your communication helped resolve issues or improve processes.
✨Be Ready for Problem-Solving
Expect questions that test your problem-solving abilities, especially under tight deadlines. Prepare examples of challenges you've faced in previous roles and how you overcame them, particularly in relation to data accuracy and compliance.
