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- Tasks: Be the friendly face of our school, managing reception and providing admin support.
- Company: Join Whitleigh Primary School, a vibrant community dedicated to nurturing young minds.
- Benefits: Enjoy part-time hours with potential for more, in a supportive environment.
- Why this job: Make a real impact in a school setting while developing your skills and experience.
- Qualifications: Strong organisational skills and a knack for communication are key; experience is a plus!
- Other info: Application deadline is 9am on 13th August 2025; interviews on 15th August 2025.
The predicted salary is between 18000 - 24000 £ per year.
Grade: C 5-7
Hours: 25 hours per week over 39 weeks, with the possibility of increasing hours in the future.
Part-time Permanent
Are you an outgoing and organised individual looking for an exciting opportunity in a school environment? Whitleigh Primary School is seeking a dedicated Receptionist/Administrative Assistant (Grade C) to join our dynamic team.
Job Purpose: As the Receptionist/Administrative Assistant, you will be the first point of contact for visitors, staff, and pupils, ensuring a warm and welcoming atmosphere. You will play a crucial role in maintaining an efficient reception area while providing administrative support to various school functions.
Key Responsibilities:
Greet and assist visitors, sign in latecomers, and manage deliveries with a welcoming manner. Handle incoming telephone enquiries professionally and direct calls accordingly. Monitor emails and messages, responding promptly and politely to ensure efficient communication. Provide support with Helpdesk reporting and maintain effective communication with parents. Conduct daily monitoring of registers, follow up on absences, and assist with attendance-related tasks. Coordinate with the Educational Welfare Officer to address attendance matters and generate reports. Manage dinner numbers, debts, and organise related correspondence efficiently. Process Free School Meal applications and maintain accurate records. Coordinate transportation and logistics for school trips, including communication with parents. Monitor printer toner usage, arrange replacements, and report any issues promptly. Liaise with external visitors to ensure smooth operations. Assist with meeting notes and coordinate waste disposal in compliance with regulations. Requirements:
Strong organisational and communication skills. Ability to multitask and prioritise tasks effectively. Proficient in Microsoft Office suite and or Google Previous experience in a similar role preferred but not essential. Application Deadline is 9am Wednesday 13th August 2025, Interviews to take place 15th August 2025.
To apply download the application form and role profile from our website: https://www.whitleigh-pri.plymouth.sch.uk/about-us/vacancies
Whitleigh Primary School is committed to safeguarding and promoting the welfare of children and we expect all staff and volunteers to share this commitment.
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Receptionist/Administrative Assistant employer: Plymouth Learning Partnership
Contact Detail:
Plymouth Learning Partnership Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Administrative Assistant
✨Tip Number 1
Familiarise yourself with the school environment and its values. Understanding Whitleigh Primary School's ethos will help you connect with the team and demonstrate your commitment to their mission during any interactions.
✨Tip Number 2
Practice your communication skills, especially in a friendly and professional manner. As the first point of contact, showcasing your ability to engage warmly with visitors and staff will be crucial in making a positive impression.
✨Tip Number 3
Get comfortable with the Microsoft Office suite and Google tools. Being proficient in these applications is essential for the role, so consider brushing up on your skills or exploring online tutorials to enhance your knowledge.
✨Tip Number 4
Network with current or former staff members if possible. They can provide insights into the school's culture and expectations, which can be invaluable when preparing for interviews or discussions about the role.
We think you need these skills to ace Receptionist/Administrative Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements. Tailor your application to highlight how your skills and experiences align with the role of Receptionist/Administrative Assistant.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative roles. Emphasise your organisational and communication skills, as these are crucial for this position.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for working in a school environment. Mention specific examples of how you have successfully managed similar tasks in the past, such as handling enquiries or coordinating logistics.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is accurate and presented professionally.
How to prepare for a job interview at Plymouth Learning Partnership
✨Show Your Warmth
As a Receptionist/Administrative Assistant, you'll be the first point of contact for visitors and pupils. Make sure to convey your friendly and welcoming nature during the interview. Practice greeting someone with a smile and a positive attitude, as this will reflect how you would interact in the role.
✨Demonstrate Organisational Skills
Highlight your ability to multitask and prioritise effectively. Prepare examples from your past experiences where you successfully managed multiple responsibilities, such as handling phone calls while assisting visitors. This will show that you can handle the dynamic environment of a school.
✨Familiarise Yourself with School Operations
Research Whitleigh Primary School and understand its values and operations. Being knowledgeable about the school's environment and its commitment to safeguarding will demonstrate your genuine interest in the position and help you answer questions more effectively.
✨Prepare for Common Scenarios
Think about potential scenarios you might face in the role, such as dealing with a latecomer or managing a busy reception area. Prepare responses on how you would handle these situations, showcasing your problem-solving skills and ability to remain calm under pressure.